Senior Implementation Manager, Windchill

Collate; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

A cutting-edge AI firm in San Francisco is looking for a Sr Implementation Manager to guide customer onboarding and ensure product adoption. Key responsibilities include leading full-cycle implementations, managing client relationships, and collaborating with product teams. The ideal candidate will have over 8 years of relevant experience and 2+ years with Windchill, with strong project management and communication skills. This role is critical for driving success in a fast-paced, innovative environment.

Qualifications

• 8+ years of client-facing implementation experience, preferably in life sciences.
• 2+ years of experience with Windchill.
• Proven ability to lead complex, multi-stakeholder projects.

Responsibilities

• Drive implementations from kickoff to go-live.
• Serve as the primary liaison for clients.
• Develop and manage detailed project plans.

Skills

Client-facing implementation experience

Project Management

Communication skills

Detail-oriented

Tools

Windchill

Quality Management Systems (QMS)

Job description

About Collate

Collate is an AI document generation platform for life sciences. We automate paperwork with AI, helping our customers get life-saving innovations to patients years faster. Collate is an end-to-end solution, powering every step of drug, diagnostic, and medical device development—from concept to market.

Our CEO Surbhi Sarna is a former General Partner at Y Combinator. Surbhi founded nVision Medical, which developed a new method to detect ovarian cancer and was acquired by Boston Scientific. Our CTO Nate Smith is a former Visiting Partner at Y Combinator and founder of Lever. Our AI researchers, engineers, and designers have worked at Google, Nvidia, Meta, Netflix, Amazon, AirBnB, Hippocratic AI, and Grail, and 40% of our team are former founders.

We’re a small, elite team, with over $30M in seed funding from top investors (Redpoint, First Round Capital, Conviction, and Y Combinator) and leaders in healthcare and AI. This is a rare chance to join at the ground floor of a company with world-changing potential, experienced founders, and resources to execute at scale.

About the Role

We’re looking for a Sr Implementation Manager to join our early team and help build the foundation for how we onboard and support customers using Windchill. From the moment a deal closes, you’ll own the customer journey — designing onboarding experiences, configuring solutions, and ensuring our product drives immediate value. You’ll work side‑by‑side with customers to understand their workflows, translate needs into product setups, and guide them through successful adoption. Collate is a fully in‑person company based in San Francisco.

What You’ll Do

• Lead Full‑Cycle Implementations – Drive implementations from kickoff to go‑live, including scoping, requirement gathering, configuration, testing, training, and deployment.
• Customer & Stakeholder Management – Serve as the primary liaison for clients, understanding complex scientific and regulatory workflows and ensuring their successful lift‑off.
• Cross‑Functional Collaboration – Work hand‑in‑hand with Product, Engineering, and Ops teams to define deliverables, manage scope, address technical challenges, and adapt solutions for regulated environments.
• Project Planning & Execution – Develop and manage detailed project plans, maintain schedules, track milestones, manage risks and issue escalation to ensure punctual, high‑quality delivery.
• Product Feedback & Process Improvement – Capture customer insights to inform product enhancements; contribute to refining internal implementation methodologies, templates, and tools to scale operations efficiently.

What We’re Looking For

• 8+ years of client‑facing implementation experiences – Successfully led enterprise software or platform deployments, preferably within life sciences, biotech, or other highly regulated industries. We are specifically looking for 2+ years experience with Windchill and industry knowledge of Life Sciences Quality or Quality Management Systems (QMS).
• Project Management – Proven ability to lead complex, multi‑stakeholder projects from kickoff through delivery. Skilled in planning, scheduling, risk management, and keeping cross‑functional teams aligned.
• Thorough and Detail‑Oriented – Known for a meticulous approach to requirements gathering, solution design, and execution. Able to anticipate gaps, catch inconsistencies, and ensure deliverables standards.
• Communication & Collaboration – Excellent written and verbal communication skills, with the ability to translate technical and scientific concepts for diverse audiences. Builds strong relationships with clients and internal teams.

Bonus Points

• Prior experience at a startup — able to wear multiple hats, thrive in ambiguity, and build structure in fast‑paced, high‑growth environments.

Why Join Collate?

• Impact: Build systems and experiences that touch real patients and providers, improving healthcare outcomes.
• Ownership: Shape both our product experience and our engineering culture from the start.
• Learning: Collaborate with a uniquely interdisciplinary team—AI researchers, healthcare leaders, and experienced startup builders.
• Upside: Join a company early enough to have meaningful equity and career‑defining impact.

The base salary range for this role is competitive, depending on experience and level (Tier 1, San Francisco).