Senior Hybrid Forms & Records Analyst – E-Filing

State of Washington; Seattle (WA); Hybrid; USD 52,000 - 69,000; Full time

Job summary

Department of Children, Youth, and Families (DCYF) in Seattle seeks a Forms and Records Analyst 3 (FRA3) for the Court Services Unit. The role involves reviewing and e-filing complex petitions, assisting with records management, and coordinating with field offices and courts across King County.

Travel is required to field offices and courts; telework hybrid schedule offered. Requires strong knowledge of Famlink, WaCompass, ACT, AX, and SharePoint.

Qualifications

• High school diploma or equivalent with 6 years in forms and records management or related fields.
• Two years as FRA2.
• Bachelor's degree in a related field plus 2 years of relevant experience.
• Associate's degree plus 4 years of relevant experience.

Responsibilities

• Review and electronically file (e-filing) complex court records.
• Provide direction to DCYF staff on preparing records for imaging and record retention.
• Assist staff in locating and accessing imaged records.
• Mitigate risks of court sanctions from poor record management or inaccessible records.
• Manage workflow and deadlines to provide timely and accurate responses.
• Maintain a highly organized and accurate record management system.
• Coordinate requests from the Dependency Discovery Unit.
• Respond promptly to special requests for records.
• Coordinate the pick-up of records from field offices.
• Utilize Famlink, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records.
• Provide technical assistance to staff, supervisors, and managers with identifying requested information.
• Research client history utilizing case management systems Famlink, WaCompass, and ACT.
• Conduct thorough searches for hard copy and electronic records regarding clients.
• Examine all information and records collected to ascertain if the record is complete or if information appears to be missing.
• Resolve issues regarding obtaining complete information and records with the manager or records officer.
• Prepare records for scanning & filing.

Skills

Ability to learn and grow

Ability to meet others' needs

Education

High school diploma + 6 years experience

Bachelor's degree + 2 years experience

Associate's degree + 4 years experience

Job description

Department of Children, Youth, and Families (DCYF) in Seattle seeks a Forms and Records Analyst 3 (FRA3) for the Court Services Unit. The role involves reviewing and e-filing complex petitions, assisting with records management, and coordinating with field offices and courts across King County.

Travel is required to field offices and courts; telework hybrid schedule offered. Requires strong knowledge of Famlink, WaCompass, ACT, AX, and SharePoint.