Non-Perm Forms and Records Analyst 3 (FRA3) - Spokane

State of Washington Dept of Children, Youth, and Families; Spokane (WA); Hybrid; USD 52,000 - 69,000; Full time

Job summary

DCYF in Spokane (Region 1) seeks a Forms and Records Analyst 3 (FRA3) non-permanent. This role handles discovery requests, redaction, and records retention, requiring strong organization and attention to detail.

You will use FAMLINK, SharePoint, AX, and other systems, coordinate searches, travel to courthouses for documents, and collaborate with Social Service Specialists, the Attorney General’s Office, and the Courts.

Qualifications

• Equivalent education and experience totaling six years in forms and/or records management, clerical duties, or public disclosure.
• OR one year as a Forms & Records Analyst 2.
• OR a Bachelor’s degree plus two years in related duties.

Responsibilities

• Process discovery requests and respond with necessary records.
• Coordinate searches for legal discovery and collect records unaltered.
• Verify locations of records using FAMLINK, SharePoint, and AX.
• Respond timely to regional discovery requests from Social Service Specialists and Courts.
• Provide training on discovery laws, policies, and procedures.
• Travel to courthouse to submit and pick up legal documents.
• Upload documents into the family file in FAMLINK.

Skills

Public disclosure

Records management

Paralegal experience

Customer service

Attention to detail

Legal discovery processes

Education

Bachelor's degree in business administration, accounting, social services, law, paralegal, or related field

Associate's degree in business administration, accounting, social services, law, paralegal, or related field

Six years of combined education/experience in forms and records management or related duties

Tools

FAMLINK

SharePoint

AX

Job description

Our vision is to ensure that “All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community".

Job Title:

Forms and Records Analyst 3 (FRA3) Non-Permanent with an expected end date of 9/15/27

Location:

Spokane, WA (This is a hybrid position that can be located anywhere within Region 1. For a detailed view of DCYF's regional structure, Click Here.)

Closes:

8/27/26

Salary:

$51,600- $69,348 Annually

We are seeking a motivated Forms and Records Analyst (FRA3) to join our amazing Child Welfare Region 1 Discovery Team. Are you highly organized and have a strong attention to detail? Are you interested in a position that requires technical expertise to process and complete requests? If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3).

Click here to learn more about DCYF.

The Opportunity:

In this role, you will provide technical expertise and consultation to DCYF managers across Region 1. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information.

Some of what you will get to do:

• Process, gather information for, and respond to Discovery/Disclosure requests.
• Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected in an unredacted and unaltered state.
• Utilize FAMLINK, SharePoint, and AX to verify the location of records.
• Respond in a timely and accurate manner to all regional Discovery requests from Social Service Specialists, the Attorney General's Office, and the Courts.
• Provide training and technical assistance to regional staff regarding Discovery Laws, Policies, and Procedures.
• Search and collect records to ensure all requested information and records in DCYF's possession are collected.
• Travel to the courthouse to submit and pick up legal documents.
• Upload all relevant documents/court orders into the family file in FAMLINK.
• Email or distribute documents to the appropriate parties.

What we're looking for (Required Qualifications):

Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.

OR

One year of experience as a Fofrms & Records Analyst 2.

OR

A Bachelor's degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.

OR

An Associate's degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Experience with the Public Records Act and /or Discovery processes.
• Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
• Working knowledge of DCYF policies, procedures, rules, and regulations.
• An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

This recruitment may be used to fill multiple vacancies.

This position requires a minimum of at least two years of driving experience and a valid driver's license.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at [phone] or email [e-mail]. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, individual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact)the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

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