Senior HRIS Analyst (Workday)

EarnIn; Mountain View (CA); On-site; USD 184,000 - 226,000; Full time

Job summary

EarnIn is seeking a Senior HRIS Analyst to own and evolve our Workday platform with a focus on Core HCM and Security. You will translate business needs into scalable system solutions while ensuring data integrity and cross-system workflows.

This role emphasizes AI-enabled process design and enterprise-wide impact, with Mountain View in-office requirements and remote flexibility for certain time zones. The Mountain View base salary range is $184,000-$226,000, with equity and benefits.

Qualifications

• 4+ years of HRIS experience with Workday expertise and Core HCM
• Experience partnering cross-functionally with People, Finance, and IT teams
• Strong analytical and problem-solving skills
• Experience creating structured documentation and leveraging AI tools to enhance system design, testing, and analysis
• Experience designing workflows across different areas of the employment lifecycle (recruiting, onboarding, career development, off-boarding) is a plus.

Responsibilities

• Own configuration and ongoing optimization of Workday Core HCM and Security frameworks
• Design and maintain business processes, workflows, and system controls across the employee lifecycle
• Lead system enhancements, releases, and feature adoption
• Design and manage Workday security architecture (roles, domains, permissions)
• Ensure compliance with audit, privacy, and data governance standards
• Partner with IT and Security teams on access controls and risk mitigation
• Design solutions that support end-to-end processes across systems
• Identify opportunities to simplify, standardize, and automate People processes through Workday and integrated systems
• Drive scalable solutions that reduce manual effort and improve data accuracy
• Contribute to the Workday roadmap by defining and prioritizing enhancements based on business impact, scalability, and system health
• Establish and maintain system governance and best practices
• Partner with People Operations and external Workday support to manage escalations and drive systemic resolution of recurring problems
• Ensure data consistency and integrity across Workday and downstream financial systems, including reconciliation of headcount, compensation, and organizational structures used in financial reporting and planning
• Develop and maintain system documentation (business processes, decision logic, architecture diagrams); leverage AI tools to accelerate documentation, identify logic gaps, and propose enhancements

Skills

HRIS experience

Workday expertise

Core HCM

Security

Cross-functional collaboration

Analytical skills

AI tooling in design

Workflow design

Education

Bachelor’s degree in Human Resources, Information Systems, or equivalent

Tools

Business Process Framework (Workday)

Workday Security

Advanced Reporting (Calculated Fields)

Job description

As one of the first pioneers of earned wage access, our passion at EarnIn is building products that deliver real-time financial flexibility for those with the unique needs of living paycheck to paycheck. Our community members access their earnings as they earn them, with options to spend, save, and grow their money without mandatory fees, interest rates, or credit checks.

We’re fortunate to have an incredibly experienced leadership team, combined with world-class funding partners like A16Z, Matrix Partners, DST, Ribbit Capital, and a very healthy core business with a tremendous runway. We’re growing fast and are excited to continue bringing world-class talent onboard to help shape the next chapter of our growth journey.

POSITION SUMMARY

We are seeking a Senior HRIS Analyst to own and evolve our Workday platform, with a primary focus on Core HCM and Security. This role is responsible for designing, configuring, and optimizing scalable people systems that enable business growth and operational efficiency.You will act as a strategic partner to People, Finance, and IT teams—translating business needs into system solutions while ensuring data integrity, security, and streamlined processes across the employee lifecycle.We are in the midst of an exciting Intelligent Work Systems transformation, evolving from manual operations to designing AI-enabled, cross-system workflows that scale across the enterprise. We’re looking for someone with a strong Workday foundation and an inventor mindset to help build what’s next.

The Mountain View base salary range for this full-time position is $184,000-$226,000, plus equity and benefits. Our salary ranges are determined by role, level, and location. If based in or near Mountain View, CA, the role requires in-office work 2 days a week, though we are open to remote candidates in PT or CT time zones.

WHAT YOU'LL DO

Workday Configuration & Ownership

• Own configuration and ongoing optimization of Workday Core HCM and Security frameworks
• Design and maintain business processes, workflows, and system controls across the employee lifecycle
• Lead system enhancements, releases, and feature adoption

Security & Data Governance

• Design and manage Workday security architecture (roles, domains, permissions)
• Ensure compliance with audit, privacy, and data governance standards
• Partner with IT and Security teams on access controls and risk mitigation
• Ensure Workday is not operated in isolation but as part of a broader enterprise ecosystem; design solutions that support end-to-end business processes across systems, including access governance, compliance, and cross-functional workflow orchestration
• Identify opportunities to simplify, standardize, and automate People processes through Workday and integrated systems
• Drive scalable solutions that reduce manual effort and improve data accuracy
• Contribute to the Workday roadmap by defining and prioritizing enhancements based on business impact, scalability, and system health
• Establish and maintain system governance and best practices
• Partner with People Operations and external Workday support to manage escalations, prioritize issues, and drive systemic resolution of recurring problems
• Ensure data consistency and integrity across Workday and downstream financial systems, including reconciliation of headcount, compensation, and organizational structures used in financial reporting and planning.
• Develop and maintain system documentation (business processes, decision logic, architecture diagrams); leverage AI tools to accelerate documentation, identify logic gaps, and propose enhancements

Reporting & Insights

• Build and maintain advanced Workday reports, dashboards, and calculated fields
• Partner with stakeholders to deliver actionable insights across People and Finance
• Ensure consistency and integrity of workforce data

Cross-Functional Partnership

• Partner with People Ops, Total Rewards, Finance, and IT to translate business requirements into system solutions
• Act as a subject matter expert on Workday capabilities and limitations
• Act as a key partner to Finance in supporting workforce planning, budgeting, and actuals reporting by ensuring accurate and timely workforce data
• Support testing strategy (UAT) and ensure high-quality system deployments
• Leverage AI and structured methodologies to define test strategies, generate test cases, support design reviews, and proactively identify logic gaps or architectural improvements prior to deployment

Integrations & Troubleshooting

• Partner with technical and business teams to support Workday integrations and data flows
• Troubleshoot system issues, root cause errors, and implement scalable fixesPartner closely with Workday architects and platform engineers to align on architecture, ensure scalable solutions, and support enterprise-wide workflow design

WHAT WE'RE LOOKING FOR

• 4+ years of HRIS experience with deep Workday expertise
• Strong configuration experience in Core HCM & Security
• Experience with Workday configuration including Business Process Framework, Security, and Advanced Reporting (Calculated Fields)
• Experience partnering cross-functionally with People, Finance, and IT teams
• Strong analytical and problem-solving skills
• Experience creating structured documentation and leveraging AI tools to enhance system design, testing, and analysis
• Advanced analytical and technical skills for translating and analyzing business needs into requirements, driving implementations, and delivering effective, value-adding solutions
• Exceptional technical aptitude and strong desire for learning new technologies and solution architectures
• Experience using AI-assisted development tools (e.g., GitHub Copilot, Cursor, ChatGPT, or similar tools) as part of your software development workflow?
• Experience with Workday’s systems below is a plus:
• Advanced Compensation
• Payroll
• Integrations (EIB, Studio, API exposure)
• Talent/Performance modules
• Experience supporting Workday implementations or major system transformations is a plus.
• Experience in global and matrixed organizations is a plus.
• Bachelor’s degree in Human Resources, Information Systems, or equivalent is a plus.
• Experience designing workflows across different areas in the employment lifecycle (recruiting, onboarding, career development, off-boarding) is a plus.

About EarnIn

As one of the first pioneers of earned wage access, our passion at EarnIn is building products that deliver real-time financial flexibility for those with the unique needs of living paycheck to paycheck. Our community members access their earnings as they earn them, with options to spend, save, and grow their money without mandatory fees, interest rates, or credit checks.

We’re fortunate to have an incredibly experienced leadership team, combined with world-class funding partners like A16Z, Matrix Partners, DST, Ribbit Capital, and a very healthy core business with a tremendous runway. We’re growing fast and are excited to continue bringing world-class talent onboard to help shape the next chapter of our growth journey.

POSITION SUMMARY

We are seeking a Senior HRIS Analyst to own and evolve our Workday platform, with a primary focus on Core HCM and Security. This role is responsible for designing, configuring, and optimizing scalable people systems that enable business growth and operational efficiency.You will act as a strategic partner to People, Finance, and IT teams—translating business needs into system solutions while ensuring data integrity, security, and streamlined processes across the employee lifecycle.We are in the midst of an exciting Intelligent Work Systems transformation, evolving from manual operations to designing AI-enabled, cross-system workflows that scale across the enterprise. We’re looking for someone with a strong Workday foundation and an inventor mindset to help build what’s next.

The Mountain View base salary range for this full-time position is $184,000-$226,000, plus equity and benefits. Our salary ranges are determined by role, level, and location. If based in or near Mountain View, CA, the role requires in-office work 2 days a week, though we are open to remote candidates in PT or CT time zones.

WHAT YOU'LL DO

Workday Configuration & Ownership

• Own configuration and ongoing optimization of Workday Core HCM and Security frameworks
• Design and maintain business processes, workflows, and system controls across the employee lifecycle
• Lead system enhancements, releases, and feature adoption

Security & Data Governance

• Design and manage Workday security architecture (roles, domains, permissions)
• Ensure compliance with audit, privacy, and data governance standards
• Partner with IT and Security teams on access controls and risk mitigation

System Strategy & Optimization

• Ensure Workday is not operated in isolation but as part of a broader enterprise ecosystem; design solutions that support end-to-end business processes across systems, including access governance, compliance, and cross-functional workflow orchestration
• Identify opportunities to simplify, standardize, and automate People processes through Workday and integrated systems
• Drive scalable solutions that reduce manual effort and improve data accuracy
• Contribute to the Workday roadmap by defining and prioritizing enhancements based on business impact, scalability, and system health
• Establish and maintain system governance and best practices
• Partner with People Operations and external Workday support to manage escalations, prioritize issues, and drive systemic resolution of recurring problems
• Ensure data consistency and integrity across Workday and downstream financial systems, including reconciliation of headcount, compensation, and organizational structures used in financial reporting and planning.
• Develop and maintain system documentation (business processes, decision logic, architecture diagrams); leverage AI tools to accelerate documentation, identify logic gaps, and propose enhancements

Reporting & Insights

• Build and maintain advanced Workday reports, dashboards, and calculated fields
• Partner with stakeholders to deliver actionable insights across People and Finance
• Ensure consistency and integrity of workforce data

Cross-Functional Partnership

• Partner with People Ops, Total Rewards, Finance, and IT to translate business requirements into system solutions
• Act as a subject matter expert on Workday capabilities and limitations
• Act as a key partner to Finance in supporting workforce planning, budgeting, and actuals reporting by ensuring accurate and timely workforce data
• Support testing strategy (UAT) and ensure high-quality system deployments
• Leverage AI and structured methodologies to define test strategies, generate test cases, support design reviews, and proactively identify logic gaps or architectural improvements prior to deployment

Integrations & Troubleshooting

• Partner with technical and business teams to support Workday integrations and data flows
• Troubleshoot system issues, root cause errors, and implement scalable fixes
• Partner closely with Workday architects and platform engineers to align on architecture, ensure scalable solutions, and support enterprise-wide workflow design

WHAT WE'RE LOOKING FOR

• 4+ years of HRIS experience with deep Workday expertise
• Strong configuration experience in Core HCM & Security
• Experience with Workday configuration including Business Process Framework, Security, and Advanced Reporting (Calculated Fields)
• Experience partnering cross-functionally with People, Finance, and IT teams
• Strong analytical and problem-solving skills
• Experience creating structured documentation and leveraging AI tools to enhance system design, testing, and analysis
• Advanced analytical and technical skills for translating and analyzing business needs into requirements, driving implementations, and delivering effective, value-adding solutions
• Exceptional technical aptitude and strong desire for learning new technologies and solution architectures
• Experience using AI-assisted development tools (e.g., GitHub Copilot, Cursor, ChatGPT, or similar tools) as part of your software development workflow?
• Experience with Workday’s systems below is a plus:
• Advanced Compensation
• Payroll
• Integrations (EIB, Studio, API exposure)
• Talent/Performance modules
• Experience supporting Workday implementations or major system transformations is a plus.
• Experience in global and matrixed organizations is a plus.
• Bachelor’s degree in Human Resources, Information Systems, or equivalent is a plus.
• Experience designing workflows across different areas in the employment lifecycle (recruiting, onboarding, career development, off-boarding) is a plus.

A Note on AI in the Hiring Process: EarnIn may use Artificial Intelligence (AI)-powered tools during the hiring process, including tools that generate summaries or notes for interviewers, review resumes, assist with scheduling, or help identify themes across candidate responses and profiles for a given role. Final hiring decisions are made by human interviewers and hiring managers. If you have any concerns about the use of AI in our hiring process, please connect with your recruiter. With your consent, EarnIn may use AI tools to help transcribe or summarize interviews. Recordings are treated as confidential candidate data and are accessible only to authorized hiring personnel. Declining to be recorded will not negatively affect your candidacy or evaluation.

At EarnIn, we believe that the best way to build a financial system that works for everyday people is by hiring a team that represents our diverse community. Our team is diverse not only in background and experience but also in perspective. We celebrate our diversity and strive to create a culture of belonging. EarnIn does not unlawfully discriminate based on race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. EarnIn is an E-Verify participant.

EarnIn does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or HR team.