Senior HR Operations and Compliance Specialist

Notable Capital; New York (NY); On-site; USD 150,000 - 170,000; Full time

Benefits offered by this job

Hybrid work schedule

Stock options

Paid parental leave

401k

Commuter Benefits

Health insurance

2 personal days

2 holidays

Job summary

K Health is seeking a Senior HR Operations and Compliance Specialist to oversee HR infrastructure, benefits, payroll, HRIS, mobility, and employee relations. You will collaborate with HR Business Partners, executive leadership, legal counsel, finance teams, and workforce members to maintain seamless, fully compliant HR functions.

Responsibilities include payroll administration via ADP Workforce Now and Insperity, benefits open enrollment, HRIS data integrity, global mobility, and advisory

Qualifications

• 5+ years of general accounting and payroll experience.
• Experience with ADP Workforce Now and Insperity PEO.
• Proficient in Excel and Google Suite; strong organizational, analytical, and communication skills.

Responsibilities

• Oversee multi-state, multi-entity payroll operations, including approvals and change processing.
• Audit HRIS data and maintain operational documentation.
• Lead global benefits administration and annual open enrollment.
• Manage global mobility and immigration strategy with visa guidance.
• Collaborate with HRBPs, finance, and legal to ensure compliance.

Skills

Payroll processing

ADP Workforce Now

Insperity PEO

Excel

Google Suite

Organizational skills

Analytical skills

Verbal communication

Written communication

Tools

ADP Workforce Now

Insperity PEO

Job description

About the role:

We are seeking a skilled Senior HR Operations and Compliance Specialist to oversee a diverse functional scope covering HR infrastructure, benefit initiatives, payroll processes, HRIS administration, global mobility, and employee relations. This individual will manage critical operations with exceptional attention to precision, strong professional judgment, and a service-oriented mindset. In this role, you will collaborate with HR Business Partners, executive leadership, legal counsel, finance teams, and workforce members to maintain seamless, fully compliant HR functions.

What you will do:

• Direct multi-state and multi-entity leave management programs, ensuring full compliance with applicable federal and state leave laws including FMLA, ADA, state-specific paid family and medical leave statutes, and any local leave ordinances.
• Be the focal point for comprehensive knowledge of federal, state, and local employment legislation, proactively ensuring organizational compliance and establishing policies and procedures that mitigate risk.
• Ensure the integrity and accuracy of HRIS data through systematic auditing, query execution, and timely updates; champion the development and maintenance of user procedures and operational documentation for HR systems.
• Own the end-to-end administration of global benefits programs — including medical, dental, vision, life insurance, and retirement plans — and lead the annual open enrollment process, including strategic communications, vendor management, and system enhancements.
• Drive global mobility and immigration strategy, providing expert counsel on visa pathways, compliance timelines, and status adjustments.
• Partner with key stakeholders to support multi-entity and multi-state payroll operations across ADP Workforce Now and Insperity, including payroll approvals, change processing, employee inquiries, and 401(k) funding; ensure full compliance with all applicable federal, state, and local regulations.
• Review and resolve tax notices in coordination with the dedicated HRIS tax team; partner with finance to support audits, payroll verification, and financial planning and control activities.
• Serve as a trusted advisor to HR Business Partners on Employee Relations matters, overseeing complex investigations, ensuring rigorous documentation standards, and driving timely resolution of cases.

What we're looking for:

• 5+ years of general accounting and payroll experience.
• Experience with ADP Workforce Now and Insperity PEO.
• Must have knowledge of Microsoft Excel and Google Suite and demonstrate strong organizational, analytical, verbal, and written communication skills.
• Proven experience in payroll processing, especially handling complex payroll scenarios.
• Understanding of tax compliance and payroll-related regulations.
• Excellent attention to detail and organizational skills.
• Experience supporting audits and budget processes preferred.
• Working familiarity with ACA, HIPAA, COBRA, FMLA, I-9/E-Verify, and governing regulatory standards.
• Demonstrated background supporting domestic corporate sponsorship frameworks (H-1B, O-1, L-1, PERM/green card) alongside legal advisors.

Benefits & Perks: #LI-Hybrid

• Hybrid work schedule with weekly lunches and stocked fridges
• Monthly social committees for company events
• 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days
• Stock options for every full-time employee
• Paid parental leave
• 401k benefit
• Commuter Benefits
• Competitive health, dental, and vision insurance options

Compensation: $150,000—$170,000 USD

Who We Are:

Behind every leading health system is K Health’s AI-powered virtual care engine.

Our deeply integrated model modernizes the primary care loop by using AI to put humans first. For our patients, we offer clinical AI (i.e., PatientGPT) and unparalleled access to close care gaps around the clock. For our Providers, we deliver provider-serving agentic solutions (i.e., Perfect Note) to eliminate administrative overload and burnout. And for the health systems, we deploy our top-grade Virtualists in AI-powered virtual clinics 24/7 to capture the patients' care journeys at step one, retain the journey through the system for longitudinal care, and strengthen profitability.

We’re founded in 2016, headquartered in New York City, and backed by over $443.5M from leading investors including Valor Equity Partners, Claure Group, Mangrove Capital Partners, 14W, Notable Capital, Lerer Hippeau, Primary Venture Partners, Comcast Ventures, PICO Venture Partners, Max Ventures, and other strategic healthcare partners.

We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise.

We are proud to be an Equal Opportunity Employer and consider applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws. We’re deeply committed to building teams as diverse as the patients we serve and strive to cultivate an environment where everyone can bring their most authentic self to work. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our users.