Senior HR Coordinator

Q3 Contracting, Inc; California, Lake Forest (MO, IL); On-site; Full time

Job summary

An exciting opportunity awaits at a reputable construction contracting company, where you can contribute to the onboarding and offboarding processes for union employees. This role involves overseeing HR documentation, ensuring compliance, and providing bilingual support to enhance communication within the team. Join a dynamic environment that values innovative problem-solving and offers opportunities for personal and professional growth. If you have a passion for HR and want to make a significant impact in a stable and growing organization, this position is perfect for you!

Benefits

Full Medical Insurance

Dental Insurance

Vision Insurance

Qualifications

• 3+ years of high-volume onboarding experience required.
• Bilingual in Spanish is a must for communication assistance.

Responsibilities

• Oversee onboarding and offboarding processes for union employees.
• Conduct audits of HR activities and ensure documentation accuracy.
• Provide HR support and manage inquiries effectively.

Skills

HRIS System Experience

Employment Paperwork Familiarity

Union Experience

Verbal Communication Skills

Written Communication Skills

Confidentiality

Multi-tasking

High Pace Environment Adaptability

Bilingual (Spanish)

Onboarding Experience

Education

HR Degree

Tools

UKG

Egnyte

Job description

ARB Underground, a division of Primoris Services Corporation, is a publicly owned and operated construction contracting company that provides both specific and turnkey services for its customers in the gas, oil, electric and telecommunications industry.

It’s an exciting time to join Primoris! We are growing and need to add talent. ARB’s goal is to exceed customer expectation with superior service, workmanship and innovative problem solving. If you fit our culture and are looking for a new position, with opportunities to advance and grow with a reputable, stable company, look no further!

Responsibilities:

Union Onboarding Management:

• Oversee the complete onboarding process for union employees, including the administration of paperwork, E-Verify verification, and assignment of pay classes in accordance with union dispatch guidelines.

Union Offboarding and Employment Changes:

• Administer the offboarding process, handle dispatch changes, job upgrades, transfers, and other employment changes for union members.

HR Documentation and Auditing:

• Conduct thorough audits of HR Generalist activities and ensure accurate uploading of documentation to UKG, as well as proper archiving in Egnyte.

HR Support Center Monitoring:

• Actively monitor the HR Support Center inbox, ensuring timely and professional responses to inquiries.

Mail Correspondence Management:

• Handle and respond to all physical mail related to unemployment, disability, paid family leave (PFL), and other HR-related matters.

Union SOX Audit Assistance:

• Support and assist in the preparation and execution of union SOX audits.

Employee and Administrator Assistance:

• Provide guidance and answer frequently asked questions from new union hires regarding standard policies, benefits, and the hiring process. Assist administrators with any HR-related queries or guidance needs.

Password and Security Management:

• Manage and resolve password reset requests.

E-Verify Compliance Management:

• Address and manage E-Verify mismatch notices, communicate with affected employees, and monitor resolution cases diligently.

Union Process Consultation:

• Serve as a point of contact for general inquiries related to union processes and protocols.

Spanish Support:

• Provide translation and communication assistance in Spanish for the Gas Operations HR team, including handling emails and phone calls.

Reporting:

• Generate and deliver reports for managers upon request, detailing employee setup and pay class assignments.

Qualifications:

• Experience with HRIS System.
• Familiarity with employment paperwork.
• Union experience required.
• Excellent verbal and written communication skills.
• Confidentiality and work ethics.
• Bilingual Required.
• Great at multi-tasking.
• Able to work in high pace environment.
• 3+ years of high-volume onboarding experience.
• HR degree is a plus.

$25 - $30/hour depending on experience. Full Medical, Dental and Vision.

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.