Senior HR Administrative Associate

Jobtailor; Austin (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Texas Institute for Electronics seeks an HR Administrative Operations Coordinator to manage recruitment, onboarding, offboarding, and affiliate management. You will support hiring managers across all staff, faculty, and technical roles, prepare HR documents, and maintain accurate records.

The role requires strong MS Office skills, customer service focus, and the ability to handle sensitive information with professionalism. On-site work in Austin and related duties across town may be required.

Qualifications

• Bachelor’s degree preferred in HR or related field.
• Experience in recruitment coordination and onboarding.
• Experience with HRIS such as Workday is a plus.

Responsibilities

• Coordinate HR administrative operations including recruitment, onboarding, and offboarding.
• Support hiring managers and HR staff across full recruitment lifecycle.
• Track recruitment activities and maintain audit-ready records.
• Coordinate interview logistics and candidate communication.
• Prepare correspondence, reports, and HR documents.
• Provide backup support to HR team and assist with events.

Skills

Recruitment Coordination

Onboarding Management

Microsoft Office Proficiency

Customer Service Delivery

Data Tracking and Reporting

Interpersonal Communication

Attention to Detail

Professionalism

Project Coordination

Education

Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or related field

High school graduation or equivalent

Tools

Workday

Smartsheet

Visio

Teams

Job description

• Serve as the primary coordinator for Human Resources administrative operations for the Texas Institute for Electronics, including recruitment, hiring, onboarding and offboarding, affiliate management, and employee support services
• Support hiring managers and HR staff throughout the full recruitment lifecycle for staff, faculty, research, technical, and administrative positions
• Initiate and submit recruitment requests; manage access to candidate pools; disposition candidates; close recruitments; and collect recruitment-related documentation
• Track recruitment activities and maintain accurate records for reporting and compliance
• Serve as the primary point of contact for candidates throughout the interview and hiring process
• Develop and maintain interview schedules and candidate itineraries; coordinate interview logistics for hiring teams across multiple locations as needed
• Distribute candidate resumes, job descriptions, evaluation forms, and interview resources; track interview activities and documentation
• Coordinate new hire onboarding, including offer letters, new hire requests, employee communications, access, and equipment requests
• Track hiring activities and conduct initial welcome and orientation sessions
• Manage onboarding and renewal processes for students, affiliates, contractors, temporary workers, and guests
• Coordinate employee separation and offboarding, including data tracking, property collection, access removal, and employee communications
• Schedule and support exit meetings and document feedback
• Monitor and maintain the department’s shared Human Resources mailbox and other intake channels
• Respond to simple to moderately complex HR inquiries via email, Teams, and in-person
• Collaborate with HR Support Services and other University offices to complete TIE HR requests
• Prepare correspondence, reports, records, forms, and other administrative documentation
• Prepare and submit weekly staffing reports to TIE leadership
• Maintain and distribute the TIE organizational chart using Visio
• Track HR activities in Smartsheet, maintaining data integrity and audit-ready records
• Prepare monthly HR staffing reports and materials for recurring meetings
• Identify workflow improvements, standardize procedures, and support compliance
• Provide backup support to administrative and HR team members, including working at other locations in town
• Assist with TIE events and initiatives, including onboarding sessions, workshops, and employee engagement activities
• Assist with special projects, operational initiatives, and other administrative duties as assigned

Requirements

• High school graduation or equivalent
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously
• Experience delivering customer service and support to a diverse population of stakeholders
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams
• Excellent written, verbal, organizational, and interpersonal communication skills
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines
• Ability to travel to and work at other locations in town when needed
• Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR § 120
• This job requires a class "C" operator's driver's license
• The applicant selected must provide a current three-year driving record from the current state of residence
• A Texas driver's license must be obtained within 30 days of becoming a Texas resident if not currently a Texas resident
• A criminal history background check will be required for finalist(s)
• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable and original documents to prove identity and authorization to work in the United States
• Preferred: Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field
• Preferred: Two or more years of experience supporting recruitment, candidate management, interview coordination, employee staffing, or other HR activities
• Preferred: Experience working in the semiconductor industry or with technical/research organizations
• Preferred: Experience working in Workday or a similar Human Resource Information System (HRIS)
• Preferred: Experience using Visio and/or Smartsheet for documentation and tracking
• Preferred: Experience working in a higher education, research, government, or other public‑sector environment
• Preferred: Knowledge of University of Texas policies, procedures, and administrative systems

Core Competencies

Demonstrates expertise in Human Resources administrative operations, including recruitment, onboarding, and employee support services, while maintaining compliance and data integrity. Proficient in managing multiple projects and schedules, delivering exceptional customer service, and utilizing HRIS tools for effective candidate management.

Highest-signal resume keywords

• Recruitment Coordination
• Onboarding Management
• Microsoft Office Proficiency
• Customer Service Delivery
• Data Tracking and Reporting

ATS Optimization Keywords

Hard Skills

• Recruitment
• Onboarding
• Employee Support Services
• Project Coordination
• Data Management
• Documentation Preparation
• Interview Coordination
• Compliance Tracking
• HRIS Experience
• Attention to Detail

Soft Skills

• Organizational Skills
• Interpersonal Communication
• Sound Judgment
• Professionalism
• Customer Service

Certifications & Qualifications

• Class 'C' Operator's Driver's License

Industry Keywords

• Human Resources
• Talent Acquisition
• Higher Education
• Semiconductor Industry
• Public Sector

Tools & Technologies

• Microsoft Office
• Smartsheet
• Visio
• Teams
• Workday