Senior Housing Programs Compliance Coordinator

Tennessee Housing Development Agency; Nashville (TN); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading agency in Tennessee is seeking a Compliance Monitor to oversee federally and state funded housing programs. The role involves compliance monitoring, preparing reports, and assisting in training staff. Ideal candidates will have experience in housing assistance programs and strong communication skills.

Qualifications

• Two years of experience in state or federally funded housing assistance programs.
• Two years of compliance experience preferred.

Responsibilities

• Leads compliance monitoring of program files and conducts on-site reviews.
• Prepares monitoring reports and assists in training new staff.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Attention to Detail

Education

High School diploma or GED

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY: Under limited supervision, leads in the compliance monitoring of program files and conducts on-site reviews of files and/or properties, as applicable, for selected federally and state funded programs administered within the Compliance and Asset Management Division.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Assists in the monitoring of files utilizing remote or if necessary on-site reviews of program records for selected housing programs administered within the Division to ensure the program partners and beneficiaries are in compliance with federal and/or state regulations. Programs monitored currently include but are not limited to LIHEAP/LIWAP, WAP, ESG, HOME Rehab, HOME Ownership.

• Understands and applies the regulations of multiple programs to monitor the program participants and make a determination of compliance.

• Prepares and reports results of non-compliance to the applicable program manager, Housing Programs Compliance Manager, Assistant Director, or Division Director.

• Prepares monitoring reports for the applicable program manager, Housing Programs Compliance Manager, Assistant Director, or Division Director.

• Assists in the creation of compliance forms, records, reports, and required tools for monitoring files.

• Assists in the research of federal regulations and development of monitoring procedures to ensure an effective compliance program.

• Researches and reports best practices and prepares recommendations for policy and procedure updates.

• Assists in the creation of presentations, participates in training programs, and provides technical support to program staff, Internal Audit, external auditors, or program participants, as assigned.

• Maintains effective working relationships primarily by providing technical support to sub-grantees, other state agencies, and internal agency personnel.

• Assists in the training of new staff and coordinates work activities within the compliance team, as requested by the Housing Programs Compliance Manager, Assistant Director, or Division Director.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

• High School diploma or GED; relevant post-high school certification, especially a bachelor’s degree, preferred.

• Two years of experience in the administration of a state or federally funded housing assistance programs; interpreting, evaluating and implementing housing policy; and/or managing state or federal grants.

• Two years of compliance experience is preferred.

• Experience in compliance monitoring associated with the Emergency Solutions Grants, HOME Investment Partnerships, National Housing Trust Fund, Low Income Home Energy Assistance, or Weatherization Assistance Programs is highly preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:

• Knowledge of Office of Management and Budget (OMB) Circulars and other applicable federal regulations.

• Ability to read, understand, and interpret regulations, laws, agreements, and organizational materials.

• Excellent verbal and written communication skills.

• Strong interpersonal skills; builds and maintains positive relationships with internal and external constituents.

• Able to interact with the public and other governmental agencies in a responsible and professional manner.

• Exercises good and consistently fair judgment, courtesy, and tact in dealing with others in giving and obtaining information.

• Maintains credibility through sincerity, honesty, and discretion.

• Ability to handle private, personal information in a confidential manner.

• Ability to exercise good judgment in decision making.

• Ability to adapt to frequent procedural changes.

• Strong organizational skills.

• Ability to organize and prioritize work effectively.

• Strong time management skills; uses time effectively; consistently meets deadlines.

• Documents regularly, thoroughly, accurately, and completely.

• High level of detail and accuracy.

• Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:

The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

• Current, valid driver’s license from domicile state and the ability to drive.

• Periodic in-state travel, including overnight travel (about 20% travel).

• While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.

• The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.