Senior Helpdesk

Kodiak; Mountain View (CA); On-site; USD 130,000 - 145,000; Full time

Benefits offered by this job

Equity & annual bonuses

Medical, Dental, Vision plans

Flexible PTO & holidays

Dog-friendly office & free catered/lun

EV charging at office

401(k) with Fidelity

Commuter benefits

Legal services & identity protection

Job summary

Kodiak Robotics, Inc. seeks an experienced IT Leader to build and manage the company’s Helpdesk, drive ITSM workflows, and lead a growing team in Mountain View, CA.

You will own IAM, incident response, and cross-functional collaboration with Engineering, People Ops, and Events to ensure seamless end-user support. Ideal candidates bring 5+ years in IT with 2–3 years in leadership, strong SaaS admin skills, and a proactive, empathetic leadership style.

Qualifications

• 5+ years in IT support with 2–3 years in a lead/senior role.
• Deep SaaS admin experience across Google Workspace, Linux, Slack, Zoom and Okta.
• MDM experience with Jamf, Kandji, or Intune for automated provisioning.
• Familiarity with CrowdStrike and Jira/Atlassian is a strong plus.
• Proven ability to mentor staff and manage vendor relationships.

Responsibilities

• Build and manage the Kodiak Helpdesk, establishing scalable ITSM workflows.
• Lead ticketing, asset management, and password automation strategies.
• Oversee IAM, incident management, and end-user support across platforms.
• Support events teams with AV and studio setups.
• Oversee onboarding/offboarding and cross-functional workflow improvements.

Skills

IT leadership

ITSM & SLA

SaaS administration

IAM & MDM

Security tooling (CrowdStrike)

Jira/Atlassian

AV/studio setups

Communication

Vendor management

Empathy & People skills

Tools

Jira

Okta

Google Workspace

Slack

Zoom

Linux

Job description

Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.

This is a unique opportunity to help further define the culture of IT at Kodiak AI. We are looking for someone who champions a \"Shift Left\" mentality - moving knowledge closer to the user through automation and self-service - while ensuring high-touch support for complex issues.

In this role, you will:

Build and Manage the Helpdesk Function

• Establish Processes: Design and implement scalable IT Service Management (ITSM) workflows, including ticket prioritization matrices, Service Level Agreements (SLAs), and escalation paths.
• Tool Implementation: Configure and manage the ticketing system (e.g., Jira) and asset management tools (Snipe-IT) to ensure data-driven decision-making.
• Team Growth: Define the roadmap for the IT support team. You will be responsible for helping to hire and mentor future analysts, fostering a culture of empathy and technical excellence.

Hands-On Support & Operations

• Access Management: Manage Identity and Access Management (IAM) for internal tools. A key focus will be automating \"low-effort\" tickets (such as password resets or simple access requests) to prevent bottlenecks for our engineering and DevOps teams.
• Incident Management: Serve as the primary point of contact for technical issues, troubleshooting hardware (Mac/Windows PC/Linux PC), software, and network connectivity problems.
  
• Provide end user guidance to Ubuntu Linux.
• Management of 35+ Zoom conference rooms across multiple locations
• Collaboration and support of Events Team with the following audio/visual equipment and events:
• Live and recorded podcasts, industry interviews, and talks featuring leadership
• All-hands meetings, and other events utilizing the All-hands AV and spaces
• General support and troubleshooting of all audio visual systems

Employee Lifecycle Management

• Onboarding: create a \"zero-day\" start experience by ensuring new hires have fully configured hardware and access to all necessary SaaS platforms on their first day
• Offboarding: Securely manage the retrieval of assets and revocation of access for departing employees, ensuring data security and compliance.
• Collaborate with People Ops, Legal and IT Infrastructure team to evolve employee life cycle workflows as needed.

Documentation & \"Shift Left\" Strategy

• Knowledge Base: Build a robust internal knowledge base (FAQs, wikis) to empower employees to solve common issues themselves (Tier 0 support).
• Automation: Work with Engineering/DevOps to identify repetitive requests and implement self-service tools (e.g., Slackbots or automated provisioning workflows) to reduce manual toil.

What you'll bring:

• Experience: 5+ years in IT support, with at least 2-3 years in a Lead, Senior, or Supervisory role.
• Deep expertise in administering SaaS environments (Google Workspace, Linux, Slack, Zoom, Okta, etc.).
• Strong knowledge of MDM solutions (Jamf, Kandji, or Intune) for automated device provisioning.
• Familiarity with CrowdStrike is a strong plus.
• Familiarity with Jira/Atlassian suites is a strong plus.
• Familiarity with building out studio setups and running audio and visual equipment a strong plus
• Leadership Potential: Proven ability to mentor junior staff and manage vendor relationships. You must be ready to transition from being a sole contributor to a player/coach, participating and leading the helpdesk.
• Empathy: You understand that a broken laptop isn't just a ticket; it's a blocker to someone's livelihood.
• Communication: Ability to translate technical jargon into clear language for non-technical stakeholders.

Why Kodiak AI?

• Ownership: You aren't just joining a helpdesk; you will help define it. You will collaborate with the IT Infrastructure team to define the metrics and chart the success of the Kodiak Helpdesk.
• Culture: We value efficiency and automation. We want you to spend less time resetting passwords and more time building systems that prevent passwords from needing resets.

What we offer:

• Competitive compensation package including equity and annual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Cigna, and MetLife (including a medical plan with infertility benefits)
• MetLife Legal Services, Identity & Fraud Protection, Hospital Indemnity Insurance, Accident Insurance, & Critical Illness Insurance
• Flexible PTO, 10 paid holidays, and generous parental leave policies
• Our office is centrally located in Mountain View, CA
• Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace through Cigna, Calm through Kaiser, One Medical, Gympass, Spring Health through Cigna, Rula (mental health navigation)
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)

The pay range listed below reflects the base salary in our SF/Silicon Valley location, across several internal levels. Actual starting pay will be based on job-related factors including: work location, experience, relevant training, education, skill level and performance during interview. Total compensation at Kodiak includes base pay, equity, bonus and a competitive benefits package

California Pay Range

$130,000 - $145,000 USD

At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.

In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate's residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate's residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions