Senior Grants and Contracts Manager

Harvarduniversity; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Harvard T.H. Chan School of Public Health is seeking a Senior Grants and Contracts Manager to support research administration across multiple departments, ensuring compliance with sponsor guidelines and university policies.

The role covers both post-award and pre-award responsibilities, including budget reconciliation, forecasting, expenditure review, and coordination with Principal Investigators. Strong Excel skills and CRA certification are highly valued.

Qualifications

• 5+ years of experience in pre- and post-award management (federal and non-federal) required

Responsibilities

• Post-award responsibilities: budget reconciliation, forecasting, reviewing expenditures, ensure effort reporting, payroll changes, journal entries, grant close-outs.
• Pre-award responsibilities: grant preparation and budget development, application submissions, responding to sponsor requests, liaising with investigators and university offices.

Skills

Budget reconciliation

Forecasting

Expenditure review

Effort reporting

Payroll changes

Journal entries

Education

Bachelor's degree

Certified Research Administrator (CRA)

Tools

Excel

Job description

Job Summary:

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations. The Office of Sponsored Programs Administration (SPA) supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. SPA is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Senior Grants and Contracts Manager will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Molecular Metabolism, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Nutrition and Social Behavioral Sciences. The Senior Grants and Contracts Manager will work with all academic departments and have an opportunity to be exposed to research happening across the school.

Job-Specific Responsibilities:

PLEASE NOTE: This is a post-award focused role but some pre-award responsibilities will be required.

Post-award responsibilities include:

• Creating budget reconciliation and forecasting reports, and using these reports to meet regularly with faculty to review their financial situations.
• Reviewing and approving all expenditures
• Ensuring compliance with requirements such as effort reporting
• Submitting payroll changes for faculty and staff
• Timely journal entries as necessary, grant close-outs, etc.
• Other duties as assigned

Pre-award responsibilities include:

• Grant preparation, budget development
• Application form submission
• Responding to sponsor requests
• Senior Grants & Contracts Manager will work directly with the Principal Investigators and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements
• Other duties as assigned

Basic Qualifications:

5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered

Additional Qualifications and Skills:

• Bachelor's degree
• Certified Research Administrator (CRA)
• Experience working with investigators on the management of complex research awards and working with a variety of sponsors
• Intermediate Excel skills
• Attention to detail, organized, strong written and verbal communication skills, etc.
• Advanced working knowledge of research compliance issues & of key federal grant regulations
• Excellent organizational and time management skills Excellent written and verbal skills
• Outstanding attention to detail
• Understanding of human subject use, animal use and other research compliance areas
• Problem solving skills and ability to be flexible required

Standard Hours/Schedule:

35 hours per week

Visa Sponsorship Information:

Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:

Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

Harvard University requires pre-employment reference checks and background screenings.

This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details This position has been determined by school or unit leaders that the d