Senior Grants and Contracts Coordinator

Socket.dev; Philadelphia (Philadelphia County); Hybrid; USD 53,000 - 68,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k with employer match

HSA / Flexible Spending Accounts

Job summary

Maternity Care Coalition (MCC) is seeking a Sr. Grants and Contracts Coordinator to partner with program leaders on budgets, funder compliance, and financial capacity. The role guides grant oversight, contract management, and budget planning while supporting internal and external stakeholders.

Hybrid work arrangement; requires strong Excel skills, nonprofit finance experience, and the ability to coordinate across multiple teams. Competitive benefits and salary range provided.

Qualifications

• Two years of professional experience developing, preparing, and monitoring budgets.
• Three years of experience in finance and grants and contracts at a nonprofit.
• Experience with federally funded government contracts is preferred.

Responsibilities

• Develop budgets responding to proposals and funder requirements.
• Disseminate financial documents for proposals and funder requests.
• Interpret funder requirements related to budgets and expenses.
• Set up systems to ensure ongoing grant compliance.
• Create financial reporting to track actual vs budgeted spending.
• Coordinate with Accounts Payable on expense coding and funder allocations.
• Support annual audits with data and transaction details.

Skills

Budget management

Grants & contracts experience

Non-profit finance knowledge

Advanced Excel

Analytical skills

Communication skills

Independent work

Education

Associate’s degree

Bachelor’s degree in Finance/Accounting/Business Management preferred

Tools

MS Word

PowerPoint

MIP

Job description

Organizational Summary

Maternity Care Coalition (MCC) is a community-based nonprofit organization serving Pennsylvania and Delaware with over four decades of commitment to improving maternal and child health and early care and education. MCC’s mission is to improve the health and well-being of pregnant women and parenting families and enhance school readiness for children ages 0-3. We achieve this through direct service, advocacy, and research, in collaboration with individuals, families, providers, and communities. We envision a future where parents impacted by racial and social inequities can birth with dignity, parent with autonomy, and raise babies who are healthy, growing, and thriving.

Position Summary

The Senior Grants and Contracts Coordinator partners with program leaders to develop, monitor, and adjust program budgets, ensure compliance with funder requirements, and strengthen the organization's financial capacity. This role serves as a key resource for financial guidance, grant management, contract oversight, and budget planning while supporting both internal and external stakeholders.

Core Functional Responsibilities

• In collaboration with key internal stakeholders, primarily program leaders and the grants management team, develop budgets to respond to specific proposals, meet program needs, ensure compliance with complex funder requirements, and strengthen MCC’s overall financial capacity.
• Timely collection and dissemination of relevant financial documents and various administrative materials in support of proposal development and/or funder requests.
• Read and properly interpret funder requirements as they pertain to budgets, allowable expenses, and financial information, and as they pertain to selected administrative matters not handled by the program.
• Establish systems to ensure ongoing compliance over the period of the grant, including access to and compliance with any information required in various funder portals.
• Set up financial reporting systems, in collaboration with overall department standards, to track actual versus budgeted spending and communicate such to program leads as appropriate – via email or in person as needed.
• Prepare special reports and analysis in anticipation of contract end date to ensure all funds are properly and timely utilized and to enable collaboration with the program team to address shortfalls or overages in spending.
• Work directly with Accounts Payable to ensure that program expense coding is properly assigned to the appropriate funders, making allocation recommendations and responding to ad hoc questions.
• Support the annual audit process by collecting relevant data and supporting various transactions (e.g., funder approval correspondence).

Supporting Responsibilities

• Attend relevant staff meetings to promote communication and execution of goals.
• Complete special projects specific to the function of the department or as directed by the Grants and Contracts Manager.
• Other duties as assigned within the scope of position expectations.

Knowledge, Skills &Abilities

• Understanding of and enthusiasm for MCC’s mission and core values, programs, Theory of Change, and commitment to Diversity, Equity, Inclusion, and Justice (DEIJ).
• A process-oriented and analytical mindset capable of understanding MCC systems and creating solutions in response to challenges or opportunities.
• A strong mathematical aptitude, attention to detail, and ability to perform accurate work, particularly with financial reporting and analysis.
• Ability to work independently with a high level of energy as well as interact and support a diverse variety of colleagues and stakeholders in a manner that is clear, positive, and engaging.
• Highly advanced skills in Excel include the use of Conditionals & Logical Operators, Basic Statistical Functions, Lookup/Reference Functions, and Pivot Tables.
• Familiarity with and ability to use essential functions of Microsoft Office Suite, especially MS Word and PowerPoint.
• Willingness and ability to learn quickly and become an advanced user of accounting systems like MIP.
• Ability to organize a variety of concurrent tasks efficiently, meet deadlines, and follow up on requests in a timely and friendly manner.
• Ability to effectively communicate in writing and verbally with colleagues and various internal and external stakeholders.
• Strong interpersonal skills demonstrated by compassionate and professional interaction with diverse groups of co-workers, external partners, clients, and members of the community.

Other Position Factors

The other position factors described here are representative of those that an employee must meet to successfully perform the essential tasks of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maternity Care Coalition operates as a hybrid organization. The assigned work arrangement for this position may include a combination of remote and onsite work and will be determined based on operational needs, role responsibilities, and performance. Work arrangement expectations may be modified over time to meet organizational or programmatic requirements. Staff working remotely are responsible for maintaining a safe and appropriate workspace.

• Ability to engage in extended periods of sitting, computer work, and sustained concentration to complete financial analysis, reporting, and related tasks.
• Ability to occasionally bend, reach, lift, carry, push, or pull training materials or equipment, generally not exceeding 30 pounds.
• Possession of a valid driver’s license issued by the state of residence and the ability to successfully pass a motor vehicle record check, where driving is an essential function of the role.
• Ability to travel occasionally to attend conferences, seminars, and professional meetings.
• Ability to work non‑traditional hours on an occasional basis based on operational needs.
• Employment is contingent upon the successful completion of required post‑offer pre‑employment background clearances, as well as any additional post‑hire background, compliance, or programmatic clearances required by the organization, funders, or applicable regulations.

Experience, Education, and Licensure

Experience

• Two years of professional experience developing, preparing, and monitoring budgets.

• Three years of experience in finance and with grants and contracts at a non-profit organization or equivalent experience.
• Experience working with and understanding the requirements of federally funded government contracts.

Education

• Associate’s degree from an accredited university or a combination of education and equivalent experience considered in lieu of a degree.

• Bachelor’s degree in finance, Accounting, or Business Management from an accredited university is preferred.

Why Join MCC?

Competitive Benefits:

• Three (3) weeks paid vacation, plus one (1) week paid Winter Break
• Medical, Prescriptions, Dental, Vision, Identity Theft through CIGNA
• Employer-Paid Basic Life and Accidental Death and Dismemberment Insurance
• Employer-Paid Employee Assistance Program
• Employer-Paid Long-Term Disability Insurance
• Voluntary & Supplemental Life Insurance, Short-Term Disability
• Flexible Spending Accounts and Commuter Plans
• Medical Waiver Credit
• Health Savings Account (HSA)
• 403B Retirement Plan with Employer Match
• Pet Insurance
• Wellness Programs
• 12 weeks of paid parental leave
• MCC is a qualified PSLF Employer

Competitive Salaries:

• Anticipated Hiring Salary: $60,000.00 - $65,000.00based on qualifications and experience.
• Salary Range: $52,500.00 - $68,250.00.Employees may become eligible for compensation increases within the salary range over time, consistent with performance, market conditions, internal equity, and business needs.

Equal Employment Opportunity Statement:

Maternity Care Coalition (MCC) is committed to fostering an inclusive, respectful, and equitable workplace culture. We ensure a fair hiring process and provide a healthy work environment where every employee can thrive and make a meaningful impact in the community. As an employer committed to Diversity, Equity, Inclusion, and Belonging (DEIB), MCC celebrates differences and values the unique perspectives that individuals from all backgrounds bring to our organization. We are committed to maintaining a diverse workforce that strengthens our mission, and we actively encourage applications from candidates of all backgrounds and experiences. MCC is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, gender identity, sexual orientation, national origin, disability, veteran status, or any other legally protected characteristic.

#INDI