Senior Grant Manager

University of Washington; Seattle (WA); Hybrid; USD 82,680 - 124,008; Full time

Job summary

The University of Washington's Department of Biostatistics is seeking a Senior Grant Manager to lead post-award activities for a complex portfolio, including compliance and reporting obligations, and to act as a lead trainer for the fiscal team.

This hybrid role requires two days in person at the Seattle campus, with potential for fully remote work, and offers responsibilities spanning budgets, audits, subawards, and sponsor liaison.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or related field.
• 4-5 years of experience in grants management.
• Experience managing pre-award and post-award activities; federal grant policy knowledge.
• Ability to explain complex regulatory, budgetary, and financial information.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Excel for complex budgeting and reporting.

Responsibilities

• Oversee financial and administrative components of complex sponsored projects.
• Lead audit coordination for UW, state, and federal audits.
• Train and onboard new grant managers and fiscal team members.
• Forecast and track budget expenditures for assigned grants.
• Manage subaward processes and sponsor communications.

Skills

Grants management

Budget forecasting

Audit coordination

Staff training

Communication skills

Education

Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

Job description

Job Description

The Department of Biostatistics has an outstanding opportunity for a Senior Grant Manager to join their team.

About this Opportunity

Reporting to the Department Administrator, the Senior Grant Manager is responsible for the post-award activities of their assigned research portfolio, which includes the department’s most complex grants and other agreements, requiring familiarity with a range of sponsors, activities, and revenue-generating operations, as well as non-standard or complicated compliance and reporting requirements. The Senior Grant Manager also serves as a lead trainer for other grant managers and leads coordinated responses to federal, state, and university audits of sponsored projects.

This position is hybrid with two days per week of in-person work in the new Hans Rosling Center for Population Health on the Seattle campus. There is also a possibility for 100% remote work.

Key Responsibilities

Financial Management Leadership (50%)

• Oversee and manage financial and administrative components of complex sponsored research projects for the assigned research portfolio, fee‑for‑service and gift‑based projects with industry partners and donors.
• Lead audit compliance, audit preparations, and audit coordination for UW, state, and federal audits of individual projects and department operations.
• In partnership with the Department Administrator, train and onboard new grant managers and other members of the fiscal team. Provide information and training sessions to grant managers and other members of the fiscal team regarding policies and procedures.

Grant Management and Fiscal Operations (40%)

• Manage forecasting and tracking of budget expenditures for assigned grants.
• Prepare advance budget requests, extension requests and restricted carryforward release requests as needed.
• Manage effort and submit costing allocation requests for personnel in the assigned research portfolio. Prepare, submit, and confirm expense transfers, including salary transfers, to align expenses with appropriate accounts and performance dates.
• Serve as liaison for the assigned research portfolio with sponsors, subawardees, and central university offices, and departments.
• Manage outgoing subaward process for assigned research portfolio budgets. Prepare internal UW sub‑budget requests and monitor activity of sub‑budgets.
• For the assigned portfolio, provide on‑going training and written materials to PIs, administrative staff, and research staff concerning policies, procedures, regulations pertaining to compliance topics.
• For the assigned portfolio, ensure that research deliverables are met; that projects comply with sponsor, federal, state and university laws and regulations, including requirements identified in award agreements; and that projects abide by UW financial management systems and controls.

Other duties (10%)

• Provide backup to the department’s Pre‑award Administrator for assigned portfolio projects

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor's degree in Business Administration, Accounting, Finance, or related field.
• Minimum of 4-5 years of experience in grants management.

Additional Qualifications

• Experience managing pre‑award and post‑award research grant activities, demonstrating extensive knowledge of federal grant and contract policies and procedures.
• Ability to explain complex regulatory, budgetary, and financial information to people in a broad range of roles.
• Skilled in using Microsoft Excel to create and use complex spreadsheets.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience with NIH contracts.
• Knowledge of University of Washington financial systems, fiscal policies and procedures, including those related to grants and contracts.

About the Team

The Department of Biostatistics in the University of Washington School of Public Health is recognized as one of the top Biostatistics departments in the country. Comprised of 31 full‑time faculty addressing leading edge public health questions, the department makes major contributions in the areas of research methodology and data analysis. The Department of Biostatistics is committed to creating an environment that is welcoming and inclusive. Our goal is to foster a place of learning and working where all members can thrive and where diversity is recognized and celebrated.

As a member of the Department of Biostatistics admin/fiscal team, you will interact with faculty, students, and staff from a wide range of backgrounds and experiences. In addition to the faculty, there are over 60 graduate‑level student employees who assist the faculty with research and teaching. You will also work closely with department human resources, communications, IT, and academic services staff.

Learn more about our department here: https://www.biostat.washington.edu/ .

Compensation, Benefits and Position Details

Pay Range Minimum:

$82,680.00 annual

Pay Range Maximum:

$124,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/).

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080).

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.