Senior GME Program Coordinator- MCVP Emergency Medicine- Days

VCU Health; Richmond (VA); On-site; USD 30,000 - 46,000; Full time

Job summary

VCU Health is seeking a Program Coordinator Senior to oversee graduate and undergraduate activities in collaboration with program directors. You will ensure compliance with GME and ACGME standards, coordinate recruitment, evaluations, and reporting across stakeholders including the Office of Graduate Medical Education.

The role requires strong project management, policy interpretation, and liaison skills, with evening/weekend scheduling as needed.

Qualifications

• Three years of experience in program or project management, preferably in supporting an accredited education program.
• Experience with computers and software including New Innovations, e-mail, calendaring products, Microsoft applications and web-based databases.
• Ability to interpret policies and regulations as they apply to educational programs.

Responsibilities

• Recruit trainees and conduct trainee evaluations; analyze administrative workflow; prioritize tasks and manage projects to meet deadlines.
• Report compilation and database maintenance; coordinate program relations and communications with internal and external stakeholders.

Skills

Program management

Stakeholder communication

Policy interpretation

Education

Bachelor's degree in Business, Finance, HR, Education or related field

Master's degree in Education, Business, Finance, HR or related field

Tools

New Innovations

GME Tracking

Kronos

ACGME Milestones

Job description

The GME-Dept Program Coordinator Senior coordinates and supports the graduate and undergraduate function with program directors to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME).

The Program Coordinator is an administrative partner responsible for the operations of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies.

The Program Coordinator could be responsible for activities such as recruiting trainees and trainee evaluations, analyzing administrative workflow, prioritizing tasks and project management as needed to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines.

The Program Coordinator may also act as primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME. The Program Coordinator coordinates activities with students, residents, fellows, program directors and Vice Chair for Education.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment:

TAGME Certification preferred

Experience REQUIRED:

• Minimum of three (3) years of experience in program or project management, preferably in supporting an accredited education program
• Previous experience using computers and a variety of software applications including New Innovations, e-mail, calendaring products, Microsoft applications and web-based database.

Experience PREFERRED:

• Minimum of five (5) years of progressively responsible GME experience supporting ACGME accredited program
• Previous experience of New Innovations, GME Tracking, Kronos and ACGME Milestones program requirements

Education/training REQUIRED:

• Bachelor's Degree in Business, Finance, Human Resources, Education or related field from an accredited program; or equivalent years relevant experience

Education/training PREFERRED:

• Master's Degree in Education, Business, Finance, Human Resources or related field from an accredited program OR equivalent years relevant experience

Independent action(s) required:

• Possessing strong personal motivation to manage daily activities, organize, plan, prioritize and complete tasks, duties and assignments timely and efficiently.
• Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs.
• Ability to utilize critical thinking and decision making skills to evaluate situations, recommend, communicate and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education.
• Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives and Grand Rounds presenters.
• Participate in at least one committee within the institution that is designed to improve an aspect of Graduate Medical Education.

Supervisory responsibilities (if applicable):

• May supervise support staff as required and may provide performance input to Program Director.

Additional position requirements:

• Evenings, weekends and flex scheduling as required by nature of job.

Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate):

• Physical - Lifting less than 20 lbs.
• Activities: Prolonged standing, Prolonged sitting
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

Compensation Range

• $21.46 - $33.26

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

Days

EEO Employer/Disabled/Protected Veteran