Senior Fund Administration Lead – Mutual Funds & ETFs

Transamerica; Baltimore (MD); On-site; Full time

Job description

Job Overview

As Senior Manager, Fund Administration, you will lead fund administration activities for mutual funds and exchange-traded funds (ETFs), ensuring operational excellence and compliance with regulatory and governance standards. This role oversees product implementation, board and regulatory reporting, and treasury operations while collaborating with internal teams and external service providers to mitigate risk and support strategic initiatives.

Responsibilities

• Lead implementation of new funds, classes, conversions, closures, reorganizations, mergers, and product strategy changes for registered funds, ETFs, collective investment trusts, and separately managed accounts.
• Coordinate registration statement inputs, operational setup, and ETF primary market readiness.
• Develop and deliver board and committee materials, including valuation, expense, tax, financial reporting, 15(c) and service provider metrics.
• Oversee preparation, review, and filing of regulatory forms and reports, including N-1A, N-CSR, N-PORT, N-CEN, and shareholder reports.
• Support treasury operations, including expense accruals, fee waivers, interfund lending, line‑of‑credit monitoring, valuation escalations, and cash management.
• Review and approve NAV oversight exceptions, pricing challenges, fair valuation memos, and error corrections.
• Monitor service‑provider performance against service‑level agreements and key performance indicators; drive remediation.
• Maintain a strong control environment through documented procedures, checklists, and evidence of review; partner with Compliance for monitoring and testing.
• Lead vendor oversight activities, including SOC report reviews, issue tracking, and performance scorecards.
• Manage incident response for operational events, including root cause analysis, remediation, and board/regulatory notifications.

Qualifications

• Bachelor’s degree in accounting, finance, business, or related field.
• Eight years of experience in registered fund administration (40‑Act mutual funds and/or ETFs), fund accounting, financial reporting, or product implementation.
• Expertise in board reporting and SEC filing processes for mutual funds and ETFs.
• Strong understanding of fund operations, including NAV calculation, custody, transfer agency, valuation, liquidity, and expense management.
• Excellent project management, organization, and communication skills.
• Proficient in MS Word and Excel.

Preferred Qualifications

• Certified Public Accountant (CPA) or Master of Business Administration (MBA).
• Experience as an Assistant Treasurer or comparable role.
• Prior oversight of third‑party administrators, custodians, index providers, or authorized participants.
• Experience with automation tools, data quality controls, and board portal technologies.

Compensation & Benefits

Salary for this position generally ranges between $150,000 and $170,000 annually. This range is an estimate based on potential qualifications and operational needs; salary may vary above or below the stated amounts in accordance with applicable law.

Additionally, the position is typically eligible for an annual bonus based on the company bonus plan/individual performance and is at the company’s discretion.

Compensation Benefits

• Competitive pay
• Bonus for eligible employees

Benefits Package

• Pension plan
• 401(k) match
• Employee stock purchase plan
• Tuition reimbursement
• Disability insurance
• Medical insurance
• Dental insurance
• Vision insurance
• Employee discounts
• Career training & development opportunities

Health & Work/Life Balance Benefits

• Paid time off starting at 160 hours annually for employees in their first year of service
• Ten paid holidays per year (typically mirroring the NYSE holidays)
• Holistic wellness program, including wellness coaching and reward dollars
• Parental leave – 15 days of paid leave per calendar year for eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child
• Adoption assistance
• Employee assistance program
• College coach program
• Back‑up care program
• PTO for volunteer hours
• Employee matching gifts program
• Employee resource groups
• Inclusion and diversity programs
• Employee recognition program
• Referral bonus programs

EEO Statement

At Transamerica Asset Management, we are committed to fostering a diverse workforce and an inclusive culture. We are more than an asset management firm – we are a people business, and we recognize that delivering excellent client outcomes comes from embracing diverse perspectives. We value diversity in the full range of human uniqueness without limitation including race, gender, ability, language, culture, beliefs, age, origin, background, perspectives and experiences.