Senior Fleet Specialist

coreandmain; St. Louis (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Core & Main in St. Louis is seeking a Fleet Operations Coordinator to coordinate and execute fleet activities, including vehicle acquisition, assignment, maintenance, licensing, and compliance.

You will work with branches, drivers, and vendors to ensure timely, accurate processing and data integrity. The role emphasizes attention to detail, ability to manage multiple tasks in a fast-paced environment, and strong communication with internal teams.

Qualifications

• Bachelor's degree preferred in Business or related field.
• 2–5 years fleet management experience or equivalent.
• Strong proficiency with Excel and Microsoft Office applications.

Responsibilities

• Coordinates vehicle ordering, assignment, transfer, registration, licensing, maintenance, repair, and disposal activities.
• Processes fleet requests, driver requests, customer inquiries, and ServiceNow requests.
• Coordinates with vendors on maintenance, licensing, fuel, rental, billing, registration, and operational issues.
• Supports administration of fleet programs including maintenance, repair, fuel, licensing, safety, compliance, subrogation, and vendor management.
• Serves as a primary point of contact for drivers, branch personnel, internal business partners, and fleet vendors regarding vehicle-related requests and issues.
• Reviews and processes fleet-related invoices, billing discrepancies, vendor reporting, and supporting documentation.
• Maintains fleet records and ensures accuracy of vehicle, driver, licensing, fuel, compliance, billing, and asset data across fleet systems.
• Supports regulatory compliance activities including driver qualification, licensing, registration, safety, fleet reporting, and other applicable regulatory requirements.
• Supports acquisitions, greenfields, branch onboarding activities, vehicle transfers, and fleet-related projects.
• Identifies, researches, and resolves fleet-related issues while providing responsive customer support to field operations.
• Supports reporting, data review, operational audits, and process improvement initiatives.
• Monitors fleet performance, maintenance costs, utilization trends, and operational data and escalates issues, trends, and concerns as appropriate.
• Serves as a subject matter expert in assigned areas such as vehicle operations, licensing, registration, vendor management, fuel programs, billing, compliance, or driver monitoring.
• May train, mentor, or provide guidance to other fleet personnel and support cross-functional operations.

Skills

Customer service

Communication

Problem solving

Time management

Detail oriented

Education

Bachelor's degree in Business or related field

Tools

Excel

Microsoft Office

Job description

Based in St. Louis, Core & Main is a leader in advancing reliable infrastructure™ with local service, nationwide®. As a specialty distributor with a focus on water, wastewater, storm drainage and fire protection products and related services, Core & Main provides solutions to municipalities, private water companies and professional contractors across municipal, non-residential and residential end markets, nationwide. With over 370 locations across the U.S., the company provides its customers local expertise backed by a national supply chain. Core & Main's 5,700 associates are committed to helping their communities thrive with safe and reliable infrastructure. Visit coreandmain.com to learn more.

Job Summary

Coordinates and executes fleet operations activities including vehicle acquisition, assignment, licensing, registration, maintenance, fuel programs, compliance, billing, vendor coordination, and disposal of fleet assets. Works directly with branches, drivers, vendors, and internal business partners to administer fleet programs, resolve issues, maintain accurate records, and ensure fleet activities are completed accurately, timely, and in accordance with established policies and procedures. Supports fleet compliance, acquisitions, greenfields, reporting, customer service, and process improvement initiatives.

Major Tasks, Responsibilities and Key Accountabilities

• Coordinates vehicle ordering, assignment, transfer, registration, licensing, maintenance, repair, and disposal activities.
• Processes fleet requests, driver requests, customer inquiries, and ServiceNow requests.
• Coordinates with vendors on maintenance, licensing, fuel, rental, billing, registration, and operational issues.
• Supports administration of fleet programs including maintenance, repair, fuel, licensing, safety, compliance, subrogation, and vendor management.
• Serves as a primary point of contact for drivers, branch personnel, internal business partners, and fleet vendors regarding vehicle-related requests and issues.
• Reviews and processes fleet-related invoices, billing discrepancies, vendor reporting, and supporting documentation.
• Maintains fleet records and ensures accuracy of vehicle, driver, licensing, fuel, compliance, billing, and asset data across fleet systems.
• Supports regulatory compliance activities including driver qualification, licensing, registration, safety, fleet reporting, and other applicable regulatory requirements.
• Supports acquisitions, greenfields, branch onboarding activities, vehicle transfers, and fleet-related projects.
• Identifies, researches, and resolves fleet-related issues while providing responsive customer support to field operations.
• Supports reporting, data review, operational audits, and process improvement initiatives.
• Monitors fleet performance, maintenance costs, utilization trends, and operational data and escalates issues, trends, and concerns as appropriate.
• Serves as a subject matter expert in assigned areas such as vehicle operations, licensing, registration, vendor management, fuel programs, billing, compliance, or driver monitoring.
• May train, mentor, or provide guidance to other fleet personnel and support cross-functional operations.

Preferred Experience

• Bachelor's degree in Business or related field preferred.
• 2-5 years of fleet management experience or equivalent experience in an analytical, financial, or technical field.
• Experience with vehicle lease financing structures preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to learn and navigate multiple business systems and technologies.
• Strong customer service, communication, and responsiveness skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Process improvement mindset.
• Self-starter with the ability to work independently and take ownership of assigned responsibilities.

Core & Main is an Equal Employment Opportunity employer. Employment at Core & Main is based solely on a person's merit and qualifications directly related to professional competence. Core & Main does not discriminate against any employee or applicant on the basis of race, creed, color, religion, national origin, nationality, ancestry, age, disability, veteran status, pregnancy or related condition (including breastfeeding), affectional or sexual orientation, gender identity or expression, marital status, status with regard to public assistance, citizenship, or any other basis protected by law.

None of the questions in this application are intended to elicit information regarding any protected characteristics, nor imply any limitation, illegal preferences or discrimination based upon non-job-related information or protected characteristics.