Senior Fiscal Assistant

Alachua-County-Board-of-County-Commissioners; Gainesville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Alachua County Board of County Commissioners seeks a responsible professional to supervise and coordinate the development and implementation of accounting and budgeting activities in Gainesville, FL. The role independently handles requisitions, ledgers, vendor contracts and fiscal reports while assisting with budget preparation and expenditure monitoring.

The position is an emergency essential classification with a focus on accuracy, customer service, and alignment with the county values.

Qualifications

• Bachelor's degree in accounting, public administration or related field and two years fiscal experience; or any equivalent combination of related training and experience.
• Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
• Successful completion of all applicable background checks pre-hire and ongoing are required.

Responsibilities

• Coordinates accounting and budgeting activities and supervises related work.
• Processes, maintains and reviews requisitions, spreadsheets, books, ledgers, journals, vendor contracts and fiscal reports.
• Assists with budget preparation and monitors budget expenditures.
• Maintains budgeting systems to control expenditures and prepares composite reports for management or agencies.
• Prepares vendor contracts and reviews them before submission and monitors adherence to contracts.

Skills

Accounting basics

Budgeting

Financial analysis

Fiscal management

Leadership

Vendor relations

Education

Bachelor's degree in accounting, public administration or related field

Tools

Excel

Job description

Minimum Qualifications Review

Bachelor's degree in accounting, public administration or a related field and two years fiscal experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Job Description

This is responsible professional, supervisory work coordinating the development and implementation of accounting and budgeting activities.

An employee assigned to this classification independently processes, maintains and reviews requisitions, spreadsheets, books, ledgers, journals, vendor contracts and fiscal reports and assists with budget preparation and monitors budget expenditures.

Work is directed by a higher-level supervisor and reviewed through conferences, reports, and observation of results obtained.

Essential Job Functions

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Coordinates, oversees and/or supervises activities of workers engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records.
• May assign duties and examine work for exactness, neatness, and conformance to policies and procedures.
• Maintains budgeting systems which provide control of expenditures made to carry out departmental activities.
• Compiles composite reports from individual reports of subordinates required by management or other governmental agencies.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Writes justifications for overrun or underrun of budget estimates.
• Maintains accounting ledgers on receivables, payables and purchase orders; audits reports and balances to ledgers.
• Reviews and processes requisitions; maintains detailed tracking records on progression of requisitions through financial systems.
• Evaluates and maintains computer spreadsheets on inventory and depreciation.
• Prepares vendor contracts and reviews prior to submission; tracks and monitors adherence to contracts.
• Assists management with budget preparation, including budget projections and end of year budget projection analysis.
• May maintain departmental petty cash fund.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Knowledge, Skills and Abilities

• Considerable knowledge of principles and practices of accounting, budgeting and fiscal management.
• Considerable knowledge of fiscal procedures as related to County government.
• Knowledge of basic personal computer and data entry skills.
• Ability to review, analyze and evaluate financial data and recommend solutions.
• Ability to work independently on tasks requiring a great deal of accuracy.
• Ability to establish and maintain effective working relationships with vendors, users, and County employees.
• Ability to plan, organize, and coordinate subordinate work assignments.
• Ability to follow complex oral and written instructions, including preparation of complex financial reports.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to reach and to be mobile.

The employee must occasionally lift and/or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.