Senior Financial Analyst

The Aspen Institute; Washington (District of Columbia); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental, vision, and prescribed

Retirement benefits

Paid leave

Job summary

The Aspen Institute is seeking a Senior Financial Analyst to provide budgetary and financial support to a portfolio of programs in Washington, DC. The role includes grant accounting, budgeting facilitation, and financial analysis, with collaboration across programs and with the financial manager.

The position reports to the Financial Manager and requires a DC office presence at least 2 days per week. Salary ranges from $85,000 to $105,000 per year, with a comprehensive benefits package.

Qualifications

• BA/BS in business administration, accounting or other related fields; nonprofit background preferred.
• 3-4 years in grant management, donor reporting, financial analysis, and budget forecast.
• Strong verbal and written communication, organizational and planning skills.
• Excellent Excel and Microsoft Office skills.

Responsibilities

• Collaborate with programs to prepare proposal budgets and submissions in Planful.
• Support program staff in use of Planful for forecasting.
• Process grant documents and maintain grant data in accounting and budgeting systems.
• Update forecasts based on material changes throughout the year.
• Prepare funder reports and financial reports to meet funding terms.
• Assist with year-end audit materials and grant audits.
• Provide timely reporting and analysis against historical, budgeted, and forecasted data.

Skills

Excel

Analytical thinking

Communication

Nonprofit experience

Education

BA/BS in business, accounting, or related field

Tools

Planful

NetSuite

NPSP

UKG

Concur

Job description

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

FINANCIAL PLANNING & ANALYSIS

The Financial Planning & Analysis team provides support for annual budgeting, ongoing forecasting, grant reporting, monthly financial reviews, and ad-hoc analyses for all Aspen departments.

ABOUT THIS ROLE

The Senior Financial Analyst will be responsible for providing budgetary and financial support to a portfolio of Aspen programs, as well as responsible for accounting compliance and analysis of these programs. Major services include areas in grant accounting, budget facilitation, & financial analysis. The Senior Financial Analyst routinely interacts with the financial manager and key staff members in each program who are responsible for departmental accounting functions. Frequent interaction with program administrators, business offices, and accounting operation within the Aspen Institute.

This position reports to the Financial Manager. The Salary range for this position is $85,000 - $105,000. The expectation is for this role to be in our DC office a minimum of 2x a week to collaborate with colleagues.

WHAT YOU WILL DO

Budget, Grant, & Reporting

• Collaborate with programs to ensure preparation of proposal and program budget and submission in Planful.
• Support program staff in use of Planful.
• Process grant documents and maintain grant data in the accounting and budget systems to ensure accurate data input.
• Work with program staff to maintain updated forecasts based on material changes throughout the year.
• Assign new accounting codes in accordance with Institute’s program classification and NetSuite coding structure using Project Request Forms.
• Investigate and report to programs/manager any inconsistencies or improprieties; research and resolve programs inquiries, in consultation with managers.
• Allocate project expenses and process journal entries related to program revenues and expenses in the assigned functional areas.
• Update funding and budget data, as needed, to assist with the preparation of financial materials for senior management.
• Prepare funder reports and financial reports to meet funding terms and the diverse needs of individual programs.
• In collaboration with, and with final approval of the grant manager, review and process grant agreements through internal approval process to ensure compliance with grant accounting policies and U.S. government regulations, if applicable. Review sponsorship agreements and ensure submission to Ironclad for due diligence review. Update NPSP with grant information.
• Obtain training on all financial systems: Planful for forecasting, NetSuite for accounting, NPSP for grant management, UKG for payroll reports. Also become familiar with Tipalti for invoice processing and Concur for expense processing.
• Provide timely, relevant and accurate reporting & analysis against historical, budgeted, and forecasted data to identify and manage any financial issues.
• Take part in monthly review of financial performance with programs, helping with both meeting preparation and subsequent follow-ups.
• Prepare and analyze standard monthly reports for programs as needed, but for preliminary and finals at minimum.
• Work with programs to ensure funding compliance and proper accounting procedures have been followed for reporting to the funders.
• Monitor allocated costs such as fringe, interest, and overhead charges for accuracy and sound logic.
• Review proposal budgets generated by the programs.
• Use reports in Planful for tracking, monitoring, and understanding actuals, budget and projection.
• Provide supporting materials for yearend audit and/or any other grant audit requirement, as needed.
• Maintain and develop various financial models and standard templates distributed for use by all during the proposal, budgeting, and reporting processes, ensuring quality, accuracy and perform analytic review of preliminary materials.
• Perform ad hoc analyses in response to emails, your own research, meeting discussions.
• Perform other duties and reconciliations as assigned.

WHAT YOU WILL NEED TO THRIVE

• BA/BS in fields of business administration, accounting or other related fields; A background in a non-profit, research or academic setting is strongly preferred.
• Minimum of 3-4 years’ experience in grant management, donor reporting, financial analysis, and budget forecast. Strong verbal and written communication, organizational and planning skills, excellent analytical skills.
• Excellent Excel and other Microsoft Office skills.
• Working knowledge of accounting principles and program implementation in non-profit organizations are essential.
• Familiarity with standard accounting and budgeting systems is highly desirable; knowledge of database software is helpful.
• Attention to details; proven ability to work efficiently under pressure.
• Independent worker and analytical thinker with ability to conduct research, data analysis and resolve complex problems.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against

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