Senior Facilities Manager

Park District Of Oak Park; Oak Park (IL); On-site; USD 81,656 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending account

457 plan(s)

IMRF Pension

Tuition reimbursement

Vacation

Holidays

Sick time

Personal days

Job summary

Park District Of Oak Park is seeking a Senior Facilities Manager to lead maintenance and operations across all district facilities. You will develop long‑range plans, oversee budgets, and supervise staff to ensure safe, compliant, and efficient operations.

The role requires a 4‑year degree and extensive experience in facility maintenance, with emphasis on HVAC, electrical and systems upkeep. The position is full‑time in Oak Park, with a comprehensive benefits package and competitive compensation.

Qualifications

• Bachelor’s degree in Facility Management or related field.
• 8+ years of experience managing preventive, predictive and general maintenance programs in a facility setting.
• 4+ years of employee supervision.
• 4+ years of progressive work experience in aquatic and/or ice rink operations.
• Experience in HVAC, electrical systems, pumps and mechanical systems preventive maintenance and repair.
• Valid driver’s license; subject to random drug and alcohol testing program.
• Experience in operating Microsoft Office Suite and the web.
• Good oral and written communication skills.
• Ability to prepare financial records and reports.
• Experience in public speaking.
• Acts independently and empowers others.
• Demonstrates problem‑solving skills.

Responsibilities

• Provide leadership and direct supervision to Maintenance & Operations Manager.
• Develop long‑range facility maintenance, lifecycle replacement, and asset management plans.
• Administer maintenance program through Work Order Software including preventive maintenance.
• Promote facilities' role in community health and alignment with strategic plans.
• Recruit, hire, train, schedule, supervise, payroll and evaluate staff.
• Ensure safety inspections of facilities and equipment and implement corrective actions.
• Mentor staff and support training and development.
• Communicate operational issues to the Director and assist with bids and procurement.

Skills

Leadership

Budget management

Staff supervision

Facilities operations

Safety compliance

HVAC knowledge

Communication

Project management

Reading drawings

Budgeting & reporting

Education

Bachelor’s degree in Facility Management or related field

Tools

Work Order Software

Microsoft Office Suite

Job description

Job Details

• Job Location: Administration Building – Oak Park, IL 60302
• Position Type: Full Time
• Education Level: 4 Year Degree
• Salary Range: $81,656.00 – $90,000.00
• Job Shift: Day
• Job Category: Non‑Union

Overview

The Senior Facilities Manager is a Full‑Time Position that offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, tuition reimbursement, vacation, holidays, sick time, and personal days.

Job Purpose

The Senior Facilities Manager provides strategic leadership and operational oversight for the maintenance and operation of all PDOP Facilities. The role develops long‑range facility strategies, directs multiple facility operations, ensures regulatory compliance, manages departmental budgets, and aligns facility operations with the park District’s Mission, Vision, Values, and Comprehensive Strategic Master plan. The Senior Facilities Manager reports directly to the Director of Parks & Facilities.

Essential Functions

• Provide leadership and direct supervision to Maintenance & Operations Manager
• Develop long‑range facility maintenance, lifecycle replacement, and asset management plans
• Administer all facets of the maintenance program through Work Order Software, including predictive, preventative and corrective maintenance
• Promote the benefits of facilities in keeping our community vital and healthy and aligned with the Comprehensive Strategic Master Plan
• Recruit, hire, train, schedule, supervise, complete payroll and evaluate performance of staff
• Ensure completion of safety inspections of facilities and equipment on a scheduled basis and implement corrective measures as needed
• Assist with mentoring, coaching, and guiding the staff, particularly with regards to training and development
• Assist with establishing the direction of the staff, setting an effective agenda and ensuring performance goals are set and met
• Communicate to the Director of Parks & Facilities problems, deviations, or daily activities that may impact park operation
• Assist Director of Parks and Facilities with public bids for services, capital equipment, including bidding document creation and management of service contractors
• Competitively seek vendor quotes for repairs, improvements and professional services
• Conduct staff meetings as necessary
• Develop and oversee long‑term preventive maintenance and replacement schedules for all district building systems and infrastructure; recommend maintenance work and schedules with the Director of Parks & Facilities
• Ensure that all staff and contractors follow safety procedures, including protective equipment
• Supervise the hiring, oversight, inspection and supervision of contractors hired for service contracts such as HVAC or life safety testing services
• Liaison to outside vendors, other agencies, and special projects contractors
• Oversee the operation and maintenance of special facility equipment such as pool filtration systems and the Zamboni Ice Resurfacing Machine
• Manage inventories of materials, supplies and equipment
• Make efficient and effective use of resources under discretion
• Foster a working environment that promotes safe work habits and active participation in the agency’s risk management program
• Ensure incident and accident procedures and forms are completed and submitted in accordance with District guidelines
• Maintain knowledge of and follow all Federal, State, Local and Park District safety regulations
• Maintain a complete understanding of Park District emergency action plans and act as a leader in execution when required
• Ensure competitive prices and procuring materials, supplies and services as outlined in Park District purchasing policies
• Provide reports, surveys, studies or other requirements as needed, assigned or requested
• Assist with annual budget development, budget administration and expenditure tracking
• Develop cost analysis, financial reports, studies and recommendations for financial aspects of responsibilities
• Evaluate, recommend, interpret and administer District policies
• Participate in removal of snow and ice for the entire Park District, coordinating with other Department teams

Additional Functions

• Assist in maintaining and updating employee job descriptions
• Ensure all fleet needs of the District, including preventative maintenance, inspections and necessary repairs
• Assist the Risk Manager or designee to investigate accidents or incidents and complete paperwork
• Oversee purchasing functions, including reviewing expenditures, approving purchase orders, ordering equipment and supplies, and monitoring large‑cost bidding
• Attend Park Board Committee and Board meetings when requested
• On‑call nights and weekends
• Participate in special projects and events such as Fall Fest and Frank Lloyd Wright Races
• Assure compliance with affirmative action, OSHA, ADA and Workers Compensation

Knowledge, Skills, and Work Experience Required

• Bachelor’s degree from an accredited college or university in Facility Management or related field
• 8+ years of experience managing preventative, predictive and general maintenance programs in a facility setting
• 4+ years of employee supervision
• 4+ years of progressive work experience in aquatic and/or ice rink operations
• Strong multi‑disciplinary background in building or trades (minimum 6 years of experience)
• Education, training and experience in HVAC, electrical systems, pumps and mechanical systems preventative maintenance and repair
• Valid driver’s license; subject to random drug and alcohol testing program
• Experience in operating Microsoft Office Suite and the web
• Good oral and written communication skills
• Ability to prepare financial records and reports
• Experience in public speaking
• Acts independently and empowers others
• Demonstrates problem‑solving skills
• Customer service focus
• Ability to work in a multi‑task environment
• Knowledge and experience in Microsoft Office applications
• Skilled knowledge of equipment, hand and power tools
• Experience in troubleshooting and problem solving
• Knowledge of electricity, painting, plumbing, woodworking, welding, and cement work
• Ability to read and understand architectural and mechanical drawings
• Ability to operate assorted equipment and associated implements
• Ability to work collaboratively with diverse groups of co‑workers, contractors and the community; maintain good relations with users of the parks and facilities
• Good organizational skills and ability to prioritize and meet deadlines
• Certification in advanced CPR, First Aid and AED within 3 months of employment; keep certification current (training provided by District)

Recommended

• Certified Pool Operators License
• Experience managing and using an electronic work order system
• Knowledge of Park District Risk Management Agency (PDRMA)
• Relevant certifications in facilities or trades
• Strong analytical skills and initiative

Work Environment, Physical Demands and Considerations

• Frequently: sitting, walking, standing, lifting
• Occasionally: climbing, digging, balancing, stooping, kneeling, bending, crawling, running
• Strength: handling average weight up to 50 lbs.; occasional handling over 75 lbs. with assistance
• Work on high places and in confined spaces; may require emergency or time‑critical assistance
• Operating office equipment (computers, printers, copiers, adding machines, telephones)
• Climb ladders up to 20 feet
• Exposure to outdoor weather, moderate noise, extreme heat and cold, snow, rain, dust, ice, and pollen
• Wear protective clothing: earplugs, safety glasses/goggles, respirator, helmets, chaps, steel‑toe boots, gloves, overalls
• Professional interaction with public and employees, using good judgment and clear communication
• Present ideas and recommendations concisely, verbally and in writing
• Use independent judgment and initiative; network in Oak Park community and professional circles
• Adapt to change and accept personal growth opportunities

Hours

The normal work week of the Maintenance Division is 7:00am – 3:30pm, Monday through Friday. Due to the nature of the position, hours may change; schedule will be established by the Superintendent of Parks & Facilities.

Customers

Internal: Employees of Park District
External: Patrons of Park District of Oak Park; residents of Oak Park, WSSRA; Partner Organizations including governmental and non‑profit groups, and the Oak Park Business Community

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job; duties may change at any time with or without notice.

The Park District is an Equal Opportunity Employer.