Senior Facilities Coordinator

Teague; Renton (WA); On-site; USD 49,593 - 56,481; Full time

Benefits offered by this job

Employee ownership

Paid time off and holidays

401(k) plan and benefits

Job summary

Teague, an independent design consultancy, seeks a Senior Facilities Coordinator (Event Planner) to ensure a seamless workplace experience and flawless events that reflect our client’s mission and culture.

You will own the master event calendar, coordinate on-site resources and vendors, and supervise guest services from high-profile briefings to internal celebrations, matching Teague’s standards of professionalism and warmth.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, or related field strongly preferred.
• 6+ years of experience in event management, hospitality, or facilities operations.
• Experience coordinating large events and VIP visits.
• Advanced proficiency with Mac and PC platforms.

Responsibilities

• Own the master event calendar and scheduling systems for Teague and client stakeholders.
• Coordinate on-site resources, vendors, and team members to deliver flawless events.
• Manage day-of communications with internal partners, clients, and vendors for smooth execution.
• Monitor facilities operations, safety procedures, and visitor services to keep the workplace functional.
• Execute end-to-end event logistics including room setup, AV, catering coordination, and post-event wrap-up.

Skills

Event management

Logistics coordination

Vendor management

Calendar management

Communication

Education

Bachelor’s degree in Event Management, Hospitality, or related field

Tools

Outlook

Event booking software

AV systems troubleshooting

Job description

Teague is an independent design consultancy that combines technologyexpertisewith a deep understanding of human behavior to designwhat’snext for companies in automotive, commercial aviation, smart cities and infrastructure, advanced mobility, technology, space, and defense. On any given day, you might beprototypinga new space station, designingcutting-edgetechnology, or traveling around the world conducting research. We are approaching our one-hundred-year anniversary andareproudlyemployee-owned. Our culture fosters collaboration, accountability, and stability—because when we succeed, we all win . Come bea part of something bigger than just a job—build your career with an employee-owned company that invests in you!

ABOUT THE ROLE:

The Senior Facilities Coordinator (Event Planner) plays a pivotal role in creating a seamless, high-impact workplace experience. This person keeps daily operations running smoothly while curating memorable events that reflect our client’s mission and culture.

In this role,you’llbe the heartbeat of the environment—welcoming guests, orchestratinglogistics, and managing everything from high-profile briefings to internal celebrations.You’llserve as the main scheduler for all client and internal events, coordinating resources, vendors, and team members to deliver flawless execution and exceptional service.

We’relooking for someone who brings energy, empathy, and impeccable organization to every interaction. The ideal candidate thrives in a dynamic, fast-paced setting whereit’scommon to juggle multiple events, caterers, and meetings in a single day. With a balance of professionalism and creativity,you’llhelp ensure every experience—big or small—runs effortlessly and leavesa lasting impression.

TRAVEL REQUIREMENTS:

Occasional business travel may berequiredto support client engagements, project needs, and team collaboration.

WHO YOU ARE:

You’rea natural connector and meticulous organizer who finds energy in bringing people and moments together. With a sharp eye for detail and a calm, confident presence, you turn complexlogisticsinto seamless experiences that feel effortless. Youanticipateneeds before they surface, solve challenges with creativity and composure, and thrive in environments where every day looks a little different.

People describe you as approachable, reliable, and unflappable under pressure. Whetheryou’recoordinating high-profile meetings or planning internal celebrations, you approach each task with equal care and pride—balancing precision with warmth, and professionalism with personality.Above all, youtake ownership of every interaction, creating spaces where guests feel welcome, teams feel supported, and the environment itself reflects the excellence of the organization yourepresent.

WHAT YOU’LL DO:

OWNING

• Act as the primary coordinator for all on-site resources, ensuring every event, meeting, and guest experience runs seamlessly—from planning and preparation to execution and wrap-up.
• Own the master event calendar and scheduling systems for both Teague and client stakeholders, balancing multiple accounts,anticipatingconflicts, and proactively resolving logistical challenges.
• Serve as thefirstpoint of contact for facility operations, safety, and security—ensuring all visitor and employee protocols arefollowedand the workplaceremainssafe, secure, and welcoming.
• Maintain accountability for the overall guest experience,representingTeague and the client with professionalism, warmth, and discretionat all times.

THINKING

• Strategically organize and lead collaboration across multiple stakeholder groups to deliver successful events in a facility hosting 500+ annual gatherings and more than 7,500 guests each year.
• Anticipate operational needs andidentifyopportunities to improve eventlogistics, communication flow, and resource allocation to drive efficiency and elevate service quality.
• Partner with client and internal teams to continuouslyoptimizebooking systems and facility processes, ensuring technology, workflows, and documentation stay current and effective.
• Apply sound judgment, flexibility, and empathy to create an environment that fosters trust, comfort, and connection for all who interact withthe space.
• Tracking andreporting oftrends, activities, briefings, guest satisfaction, and events.Building new forms or report formats as needed. Track key performance areas andidentifyitems to work on for future events.

DOING

• Execute all eventlogisticsend-to-end, including room setup, AV configuration, catering coordination, vendor check-ins, guest support, and post-event breakdown - ensuring every detail is delivered flawlessly and on schedule.
• Maintain all shared spaces and event areas to a high standard of cleanliness, readiness, and professionalism, troubleshooting issues in real time and addressing operational needs proactively.
• Manage day-of communications with internal partners, clients, and vendors to ensure alignment, smooth transitions, and rapid problem-solving during fast-moving or high-visibility events.
• Monitor facilities operations - including supplies, equipment, safety procedures, and visitor services - and take immediate action to resolve issues or elevate concerns to keep the workplace functioning effectively.
• Operates forklift, pallet jack and other material handling equipment to load and unload inventory, mockups, and equipment in a shop environment (where applicable).
• Conducts general facility maintenance (simple repairs, changing lightbulbsetc.), and/or facility issues and tasks.This includesidentifyingand notifying management of risks and issues with facilities, or other facility related issues (where applicable).

WHAT YOU BRING:

• 6+ years of experience in event management, hospitality, or facilities operations, including both large-scale events (100+ attendees) and small, high-level VIP visits.
• Bachelor’s degree in Event Management, Hospitality, or a related field strongly preferred; equivalent experience considered.
• Previousexperience in a facilities management role that included EHS, Security, or Office Administration responsibilities preferred.
• Advancedproficiencywith both Mac and PC platforms.
• Skilled in troubleshooting AV systems, video conferencing tools, phones, and copiers.
• Expertisein Outlook calendar management, event booking, and AV setup for meetings and events.
• Exceptional interpersonal skills with a customer-first mindset and polished, professional demeanor.
• Strong organizational and time management abilities; capable of managing multiple priorities and shifting deadlines with ease.
• Self-motivated and proactive, with a high degree of initiative, urgency, and follow-through.

PHYSICAL REQUIREMENTS:

• Frequent interaction with clients and co-workersrequiresregular attendance in the workplace.
• Frequently required to sit, stand, kneel, crouch, walk, talk,smelland hear.
• Frequently required to lift 25 pounds.
• Required toset-upandtear-downlarge tables and chairs for events.
• Frequently required to reach and grab objects.
• May berequiredto climb and work from ladders.
• Normal, corrective vision range; ability to distinguish letters,numbersand symbols.
• Must be able to work flexible and/or extended hours with little/to no advanced warning.

The salary range for this job in most US geographic locationsis $36.00 - $41.00 (hourly).

WHY YOU’LL LOVE WORKING HERE:

• Creative Environment – Work with a talented and passionate team.
• Growth-Oriented – We support professional development and skill-building.
• Collaborative Culture – We value diverse perspectives and ideas.
• Impactful Work – Shape the future of design and create meaningful experiences.
• A Team That Cares – We believegreat workcomes from happy, inspired people.

OUR COMMITMENT:

At Teague, we believe that diversity fuels creativity, equity drives opportunity, inclusion foster belonging, and accessibility makes innovation truly universal. We are committed to creating an environment where everyone,regardless of background, identity, or lived experience,feels valued, heard, and empowered.

• Educate – Continuously learn and grow through focused training and resources.
• Celebrate – Honor diverse voices, perspectives, and contributions.
• Take Action– Prioritize inclusivity in our work,approach tohiring, and team culture.

We are stronger together, and we welcome candidates who share our passion for designing a more inclusive andequitablefuture.

WHY JOIN US?

At Teague, we believe in fostering an environment where everyone thrives.Here'swhat makes us unique:

• We create new ways of working to drive innovation and adaptability.
• We trust one another, empoweringcollaborationand autonomy.
• We never stand still, embracing growth and continuous learning.
• We championnew ideasand perspectives, valuingcreativityand fresh thinking.
• We celebrate our differences and foster an inclusive culture of belonging.
• We engage across diverse projects that challenge and inspire.
• We encourage work/life integration, promotingbalanceand well-being.

WHAT WE OFFER:

At Teague, we value diversity, equity, and inclusion.We search the globe to find and attract top talent from diverse backgrounds and value unique perspectives and experiences.

Join an Employee-Owned Company! We are employee-owned throughanEmployee Stock Ownership Plan (ESOP),meaning our peopleshare inthe long-term success of the business.Our ESOP fosters a culture of collaboration, accountability, and long-term stabilitybecause when we succeed, we all win together.

We offer a comprehensive compensation and benefits package that rewards you based on performance and recognition for the value you bring to Teague. Individual salaries within this range aredeterminedthrough a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. In addition, our comprehensive Total Rewards package includes employer provided Short & Long-Term Disability and Life/AD&D insurance, alongside competitive dental and medical plans with a Health Savings Account option, Flexible Spending Accounts, 401k, and Parental Leave. We also offer voluntary benefits for vision,additionallife,additionalAD&D, accident & injury, critical illness, identity theft protections, legal and long-term care. Additionally,employeesenjoy discounts on pet insurance and access to HealthCare Bluebook. As part of our comprehensive benefits package, full-time employees start byaccruing4 weeks of paid time off a year (prorated for part-time hires) and 10 paid holidays throughout the fiscal year. On-Call or Temporary employees accrue 1hr of PTO for every 30hrs worked. Full-time intern benefits start the first month following60 daysofhire andare not eligible toparticipatein Teague's 401k plan.

We are a Washington State based company. All employees mustresidein the state of Washington (unless otherwise noted for specific roles) and be able to access one of our studio locations in the greater Seattle area.

Teague is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability or protected veteran status.

Note: The statementshereinare intended to describe the general nature and level of work being performed byemployees, andare not to be construed as an exhaustive list of responsibilities, duties, and skillsrequired ofpersonnel so classified. Furthermore, they do notestablisha contract for employment and are subject to change at the discretion of the employer. Be vested in the results,treat Teague as if it was your own company.