Senior Executive & Personal Assistant to the CEO

Appodeal, Inc.; Town of Florida (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Appodeal, a US-based product company with Parkland (FL) and distributed teams, is hiring an Executive & Personal Assistant to the CEO. You will own the CEO’s calendar, travel, health and wellness operations, and the coordination of a small support team handling both business and personal affairs.

You’ll design systems for meeting capture, automation, and reporting, shifting toward oversight of outputs and vendor management as automation expands.

Qualifications

• Prior experience supporting a founder or CEO across both business and personal domains.
• Coordinating people and vendors without formal authority: household or office staff, contractors, service providers.
• International travel coordination: flights, hotels, visas, ground transport.

Responsibilities

• Own the CEO's calendar and travel: integrated schedule including personal commitments.
• Enforce meeting discipline with agendas, attendees, pre-reads, actions.
• Manage requests for the CEO's time with sound judgment and escalation as needed.
• Build and maintain a personal and team scorecard with logs and reports.
• Automate recurring tasks using AI tools: notes, scheduling, reporting, drafting.
• Prepare the Parkland office, Barcelona setup, and the CEO's home environment.
• Oversee travel, events, hospitality, and vendor coordination.
• Handle finance administration for personal and corporate spend.
• Support immigration, visa, and household administration.

Skills

Executive support

Calendar management

Travel coordination

AI tooling

Google Workspace

Discretion

Fluent English

Tools

Google Workspace

Slack

Zoom

Confluence

Jira

Ramp

Rippling

Job description

Appodeal, a US-based product company with Parkland (FL) and distributed teams, is hiring an Executive & Personal Assistant to the CEO. You will own the CEO’s calendar, travel, health and wellness operations, and the coordination of a small support team handling both business and personal affairs.

You’ll design systems for meeting capture, automation, and reporting, shifting toward oversight of outputs and vendor management as automation expands.