Senior Executive Associate to the President & CEO

Asia Society; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

403(b) retirement plan

Paid holidays

Tuition reimbursement

Self-development hours

Job summary

A prominent cultural organization is seeking a Senior Executive Associate to provide executive support to the President & CEO in New York. The role includes managing the CEO's schedule, handling correspondence, and organizing travel. The ideal candidate will possess strong attention to detail, excellent communication skills, and 5-6 years of relevant experience in executive support. A generous benefits package is offered, along with a salary range of $80,000 to $95,000 based on skills and experience.

Qualifications

• Minimum 5-6 years of relevant experience in executive support.
• Ability to work in a high-level, fast-paced environment.
• Experience with managing schedules and travel arrangements.

Responsibilities

• Manage the President & CEO's day-to-day schedule.
• Prepare briefing materials for engagements.
• Make travel arrangements and liaise with suppliers.
• Handle correspondence and manage the office environment.
• Assist with filing expense reports and maintaining records.

Skills

Attention to detail

Excellent communication skills

Emotional intelligence

Team player

Ability to multi-task

Education

BA/MA in relevant field or equivalent experience

Job description

Senior Executive Associate to the President & CEO

Location: New York

Department: Executive Offices

Reports to: President & CEO

FLSA Status: Exempt

Job Type: Full-time

Compensation:$80,000-95,000

SUMMARY

This role provides executive support to the President & CEO, primarily on day‑to‑day administrative matters. It involves working for a globally recognized principal in a high‑level and fast‑paced environment and exercising a high‑level of discretion.

RESPONSIBILITIES

• Managing the President & CEO’s day‑to‑day schedule and movements in line with their priorities, including issuing meeting invitations, reminding attendees, rescheduling engagements as needed, and helping ensure the President & CEO’s schedule runs on time.
• Working closely with the President & CEO’s advisors and Asia Society’s managers and staff to ensure the President & CEO is fully prepared with requisite briefing materials for each engagement, and collating such material in an organized fashion where it is available.
• Making travel arrangements in accordance with the President & CEO’s preferences and Asia Society travel policy, preparing itineraries, liaising with external travel suppliers and providers, maintaining contact with staff while traveling, and troubleshooting as issues arise.
• Receiving and hosting physical visitors, fielding phone calls, and managing the President & CEO’s physical office and set up to work remotely as needed.
• Producing and handling written correspondence plus monitoring and assisting with electronic correspondence, determining its nature and urgency, coordinating internal advice as needed, and ensuring follow‑up is noted.
• Supporting the President & CEO’s timely engagement with and responsiveness to trustees in consultation with the Director of Board Affairs & Strategic Engagement.
• Filing and reconciling the President & CEO’s expense reports.
• Maintain files and records—particularly of contacts and past exchanges—accurately.
• Aid in requisitioning office supplies, printing support, and related materials.
• As required, providing similar assistance in support of the President & CEO’s external roles, including with various other international institutions.
• Other duties as assigned by the Chief of Staff to the President & CEO.

REQUIREMENTS

• BA/MA in a relevant field or equivalent experience
• Minimum 5-6 years of relevant experience
• Strong attention to detail and ability to multi‑task
• Excellent communication skills – oral and written
• Excellent ability to leverage emotional intelligence
• Collaborative, team‑player and results‑oriented

COMPENSATION & BENEFITS

Salary Range: $80,000 - $95,000

Compensation within this range is determined by skills, experience, and organizational equity.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b)-retirement plan, numerous paid holidays, tuition reimbursement, self‑development hours, and more. Please visit asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.

• An HRA plan (fully funded by the Asia Society) supplements our medical plan and covers the full annual deductible.
• After 1 year of service (1,000 hours), the Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
• The Asia Society offers Self‑Development time off, including Self‑Development Summer Fridays between July 4th and Labor Day.

ABOUT ASIA SOCIETY

Founded in 1956, Asia Society’s purpose is to navigate shared futures for Asia and the world across policy, arts and culture, education, sustainability, business, and technology. We provide a platform for dialogue and encourage a diversity of views as we try to find the most effective ways forward. Headquartered in New York City, the organization has 16 Global Centres around the world.

Only those candidates considered for an interview will be contacted. Please regard your submission as received unless your email is bounced back.

Asia Society is an Equal Opportunity Employer.