Senior Executive Associate

Quona Capital LLC; Washington (District of Columbia); Remote; USD 100,000 - 150,000; Full time

Benefits offered by this job

Unlimited PTO

Phone reimbursement

Retirement plans with matching

Paid parental leave

Professional development stipend

Job summary

Quona Capital seeks a confident Senior Executive Associate to support the Managing Partner and global team. The role combines executive support (~75%) with People Operations duties (~25%), across time zones and remote opportunities.

You will manage priorities, calendars, inboxes, travel, and prepare materials; collaborate with Investor Relations and portfolio teams; and build scalable processes using AI tools. A fintech investor, Quona values high EQ and discretion.

Qualifications

• 5–7 years of executive support, operations or coordination with senior leadership.
• Strong judgment, discretion and diplomacy with investors and C-suite.
• Proactive problem-solving and follow-up across multiple priorities.
• Excellent business communication and time management skills across time zones.
• Comfortable with AI tools and automated workflows.

Responsibilities

• Manage Managing Partner's priorities, calendar, inbox, and materials.
• Coordinate investor relations activities and fund formation logistics.
• Engage with global teams, board meetings, and portfolio company reviews.
• Travel planning, visa management, and expense reconciliation.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

Investor relations

Operations coordination

AI tools

Education

Bachelor's Degree a plus

Tools

Google Workspace

Slack

Job description

Quona Capital is a global venture and growth investor singularly focused on inclusive fintech. Quona is “global local,” rooted in the most dynamic, fast-evolving financial services hubs, including Bangalore, Cape Town, Mexico City, and São Paulo, as well as established investment regions like San Francisco, New York, London, and Singapore. The firm partners with bold founders redefining financial systems and building platforms for tomorrow’s economies, investing where need and opportunity are both structural and backing businesses built for scale and defensibility.

Since inception, Quona has invested through successive waves of fintech’s evolution. Today a global team, based in the hubs where we work and invest, supports an active portfolio of 70+ category-defining fintech companies. You can learn more about our mission, portfolio companies, and diverse team at www.quona.com .

Description

Location: Washington, DC office or Remote

Travel: Occasional travel to DC office if not located in DC

Work Style: Full-time

Reports To: Co-Founder and Managing Partner

Overview

Quona Capital is seeking a confident, high-judgment Senior Executive Associate to support Quona’s work and mission around the globe. The role is primarily executive support to the co-founding Managing Partner (~75% of time) plus People Operations support for a global team (~25%).

The Managing Partner leads Investor Relations and fund formation, the EMEA and Global Investment teams, Marketing and People/Ops. This position works daily alongside the Managing Partner to align on priorities, anticipate needs, manage schedules and meetings, and keep her supervision of these four areas moving across time zones. The ideal candidate is proactive, organized, detail-oriented, and trustworthy, makes confident use of AI tools and workflows (and a virtual inbox manager) to multiply impact, and thrives in a fast-paced environment. Like the fintechs Quona backs, the environment demands high EQ and adaptability across cultures and working styles.

About Quona Capital

Quona Capital is a global venture and growth investor singularly focused on inclusive fintech. Quona is “global local,” rooted in the most dynamic, fast-evolving financial services hubs, including Bangalore, Cape Town, Mexico City, and São Paulo, as well as established investment regions like San Francisco, New York, London, and Singapore. The firm partners with bold founders redefining financial systems and building platforms for tomorrow’s economies, investing where need and opportunity are both structural and backing businesses built for scale and defensibility.

Since inception, Quona has invested through successive waves of fintech’s evolution. Today a global team, based in the hubs where we work and invest, supports an active portfolio of 70+ category-defining fintech companies. You can learn more about our mission, portfolio companies, and diverse team at www.quona.com .

Core Responsibilities

Executive Support [~75% of time] : Serve as the Managing Partner’s right hand: manage priorities, calendar and communications, and drive follow-through on the Managing Partner’s core areas of focus. Judgment, composure, attention to detail, and the ability to multitask are critical.

Responsibilities include, but are not limited to:

Priorities, calendar & inbox: Manage the calendar across the US, Europe, the Middle East, Africa, and Asia; protect focus time, resolve conflicts, and run a twice-weekly priorities review. Oversee the virtual inbox manager, draft and route investor and stakeholder emails, and keep trackers current.

Investor Relations & fund formation: Partner with the IR team to schedule and prepare LP and investor meetings, maintain outreach and meeting trackers, and support AGM/LPAC logistics and the speaking and conference calendar.

• EMEA and Global team & portfolio: Coordinate the Managing Partner’s engagement with the EMEA and Global teams, board and portfolio company meetings, and related travel; track action items and commitments across time zones.
• Marketing and People/Ops: Support the Managing Partner’s engagement with the respective functional teams and external consultants to drive successful execution and quality assurance.
• Organization and strategy: Run recurring 1:1s from a standing agenda with recaps; prepare briefings and meeting materials; follow up with partners and teams; coordinate cross-functionally with Finance, Compliance, Marketing/Platform and HR.
• Travel, approvals & expenses: Manage end-to-end travel, visas and itineraries; reconcile card expenses; prepare contracts and documents for e-signature and approvals.
• AI & systems: Use AI tools to streamline recurring work, and build and maintain templates, trackers, playbooks and documentation that make the Managing Partner’s office scalable.

Other: People Operations & Office Management [~25% of time] : Work with the Director of Finance & Operations and Compliance to build a healthy, engaged workplace globally.

Responsibilities include, but are not limited to:

• Employee lifecycle & recruiting: Support onboarding and offboarding (accounts, equipment, access), recruiting logistics, and the intern program.
• Culture & events: Host the weekly global team call, organize Quona’s buddy program and team events including the annual team offsite and firm social events.
• Office management: If based in DC, manage the DC office, building access, vendors, supplies and catering, and coordinate IT and systems administration with outside providers.

Requirements

Ideal Candidate Profile

• At least 5-7 years of experience in executive support, coordination, operations or a similar role, ideally working directly with senior leadership in a fast-paced environment
• Sound judgment, discretion and diplomacy with investors, C-suite and other outside constituents; asks for clarity when things are unclear
• Self-starter with strong anticipation, proactive problem-solving and follow-up skills, and high attention to detail across multiple priorities
• Excellent business communication, organizational and time management skills across time zones
• Comfortable with AI tools and eager to build automated workflows; fluent in Google Workspace and Slack
• Team-first orientation and positivity to help others execute calmly in high-stakes situations
• Bachelor’s Degree a plus; mission alignment a must

Location: The position to date has been DC office-based, but we are open to remote work (North America based), with periodic travel to Washington office for coordination and team building.

Compensation & Benefits: We provide competitive, market-aligned compensation and a robust benefits package, including unlimited paid time off, phone expense reimbursement, flexible spending and retirement plans (including matching funds), and up to 12 weeks of paid parental leave.

Professional Growth: Enjoy an annual professional development stipend to support your career aspirations and continuous learning.

Unique Opportunities: : Experience the excitement of an annual, in-person global team offsite.

A Mission-Driven Team: Join a passionate, driven, and fun team committed to making an impact while fostering a collaborative and engaging work environment.

Candidates of all backgrounds, especially those belonging to underrepresented minorities, are highly encouraged to apply. Quona values entrepreneurial spirit, problem-solving capabilities, and positive attitudes.