Senior Executive Assistant to the Chief Operating Officer

ColorOfChange.org; Atlanta (GA); Híbrido; USD 95 000 - 105 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Paid holidays

Paid family leave

Flexible spending accounts

Resumo da oferta

Color Of Change seeks a Senior Executive Assistant to the Chief Operating Officer in a hybrid role based in Atlanta, GA. The position supports the COO’s external engagements, manages calendar and travel, and coordinates with Development, External Affairs and Communications.

The role requires strong writing, discretion, and experience supporting a senior leader, with a mission-aligned applicant prioritised.

Qualificações

• 5–7 years supporting a senior leader or executive office; nonprofit or movement experience preferred
• Experience with external relationships, partner coordination, convening or event management
• Strong writing for correspondence, briefs and decks
• Proficiency in Google Workspace and Microsoft Office
• Proficiency with current LLMs and related software
• Sound judgment and discretion with confidential information
• Alignment with Color Of Change’s mission and racial justice commitment

Responsabilidades

• Office Management & Executive Support: Manage COOs calendar, meetings and files to prioritise work
• External Affairs & Relationship Support: Track external relationships and brief the COO before meetings
• Travel & Logistics: Arrange travel and logistics for convenings and events
• Projects & Correspondence: Lead administrative projects and draft communications
• Decision Rights: Advise on calendar, travel and event logistics within priorities and budget

Conhecimentos

Strong writing

Executive support

Discretion

Communication

Ferramentas

Google Workspace

Microsoft Office

Monday.com

Slack

Gemini

Email management tools

Descrição da oferta de emprego

Senior Executive Assistant to the Chief Operating Officer

ColorOfChange.org
Atlanta, Georgia, United States

About this position

About COLOR OF CHANGE

Color Of Change is the nation's largest online racial justice organization. We help people respond effectively to injustice in the world around us. As a national online force driven by millions of members, we campaign on issues of criminal justice, economic justice, voter freedom, big tech, and culture change, and work to move decision-makers in corporations and governments to create a more human and less hostile world for Black people in America. Visit www.colorofchange.org to learn more.

Position Description

Color Of Change is seeking a Senior Executive Assistant to the Chief Operating Officer to run the operating rhythm of the COO’s office and carry a defined share of its external work. The Senior Executive Assistant reports to the COO. The COO leads Development, External Affairs, Operations, Finance, People and Culture, and Research and Data Analytics, and much of that work now faces outward: partners, coalitions, funder meetings alongside Development, the board, and the convenings where Color Of Change shows up. The Senior Executive Assistant prepares the COO for every external room and makes sure that what gets promised there gets done. This is a high-trust, hybrid role based in Atlanta, with travel up to 25 percent of working time.

Responsibilities

Office Management & Executive Support

• Manage the COO’s calendar, meetings, and files so the COO’s time goes to the highest priorities
• Track and reconcile expenses, timesheets, and departmental invoices with Finance
• Prepare updates and reports for board and working group meetings

External Affairs & Relationship Support

• Keep a current record of the external relationships the COO holds, with last contact and next step
• Brief the COO before every external meeting, staff the COO in the room when needed, and send follow-up within two business days
• Screen invitations and speaking requests, and coordinate with External Affairs, Development, and Communications and Marketing

Travel & Logistics

• Travel with the COO and independently to convenings, partner and funder meetings, board meetings, and organizational events, as needed
• Manage logistics, materials, and changes on the road, and cover local travel across metro Atlanta

Projects & Correspondence

• Lead administrative projects for the COO’s office and report status on a set rhythm
• Gather data from other teams and draft correspondence and presentation decks on the COO’s behalf

Decision Rights

• Decide how the COO’s calendar, travel, and event logistics run within the priorities and budget the COO sets
• Recommend which invitations to accept and how to settle competing requests, for the COO to decide
• Leave funder relationships with Development and partner relationships with External Affairs, and commit no money or organizational positions

Qualifications

• 5 to 7 years supporting a senior leader or executive office, including staffing an executive in external meetings and events, with nonprofit or movement experience preferred.
• Experience with external relationships, such as partner coordination, convening or event management, or community or government relations.
• Strong writing for correspondence, briefs, and decks, and advanced skill in Google Workspace and Microsoft Office.
• Proficiency in current LLM’s and other software applications as they relate to this role e.g. Monday.com, Slack, Gemini and email management tools.
• Sound judgment, steadiness when plans change, and complete discretion with confidential information.
• Alignment with Color Of Change’s mission and a strong commitment to racial justice.

Key Characteristics & Working Style

The ideal candidate is:

• A step ahead, who sees the calendar conflict and the missing brief before the COO does
• At ease in the room, who can greet a partner, hold a conversation, and take clean notes at the same time
• Discreet, who handles confidential information about people, budgets, and strategy without exception

Reporting Structure & Team Context

Reports to: Chief Operating Officer

Collaborates closely with: President’s Office; External Affairs; Development; Communications and Marketing; Finance; Director, People and Culture; board members

Direct Reports: None

More Information

Location

Atlanta, GA. Hybrid, working from our Atlanta co-working space one to two days a week and remotely the rest of the week.

Travel

Travel is required. The Senior Executive Assistant travels with the COO and independently, up to 25 percent of working time, for convenings, board meetings, and organizational events, including some overnight travel.

Employment Status

Exempt, Full-Time

Classification

Non-Bargaining Unit

Work Schedule

Monday through Friday, core business hours, with flexibility for travel, events, and board meetings

As part of our commitment to maintaining a safe, respectful, and aligned workplace, all offers of employment at Color Of Change are contingent upon the successful completion of a background check, conducted in accordance with applicable laws and organizational policies.

Compensation & Benefits

Compensation for this role is an $95,000 to $105,000 base salary, commensurate with experience. Color Of Change offers a comprehensive benefits package, including medical, dental, and vision insurance; flexible spending accounts; a 401(k) retirement plan; generous paid time off; paid holidays; and paid family leave.

Working Environment

Color Of Change operates in a remote environment with team members across the United States. You will collaborate regularly with colleagues via video, email, and chat and engage frequently in cross-functional coordination. This role requires working core hours Monday through Friday on a laptop for most of the workday, with additional time as needed to support communications execution and organizational priorities. Occasional travel may be required for events, activations, team convenings, or strategic planning.

Color Of Change is an equal opportunity employer and makes employment decisions based on merit and organizational resources and priorities.

Color Of Change prohibits discrimination based on race, color, age, sex, sexual orientation, familial status, religious creed, national origin, ancestry, marital status and registered domestic partner status, citizenship status, protected hair style or texture, military and veteran status, disability, protected medical condition, genetic information, political activity, or any other status protected by applicable law. Harassment and/or discrimination based on “sex” includes harassment and/or discrimination based upon gender, gender identity (including gender identity and gender expression), pregnancy (including childbirth or related medical conditions, and breastfeeding), and gender stereotyping.

The Pay Range for this Role is

95,000 - 105,000 USD per year(Atlanta, GA)