Senior Executive Assistant, Strategic Affairs New New York, New York, United States

Capital Rx, Inc.; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

A health technology company in New York is seeking a Senior Executive Assistant to support the Executive Leadership Team. This role involves high-quality administrative support, strategic project management, and enhancing operational efficiency. Ideal candidates will have 5+ years of experience, superb organizational skills, and a proactive attitude, contributing to a collaborative, high-growth environment.

Qualifications

• 5+ years in an equivalent administrative role.
• Experience in high-growth, startup environments is an advantage.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendaring and prioritize executive activities.
• Lead and coordinate strategic projects.
• Own cross-functional communication across teams and stakeholders.

Skills

Organizational skills

Project management

Interpersonal communication

Attention to detail

Education

High school diploma

BS/BA in office administration or relevant field

Job description

Senior Executive Assistant, Strategic Affairs

New York, New York, United States

Location: Hybrid (Local to NYC Metropolitan area)

Position Summary:

The Senior Executive Assistant provides high-quality administrative and communications support to key members of the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). In addition to helping executives manage their calendars and expenses, the Senior Executive Assistant will support the organization on strategic initiatives to ensure our operations run seamlessly.

Position Responsibilities:

• Act as a strategic partner to ELT and SLT leadership by anticipating needs, managing priorities, and ensuring follow-through on key initiatives.
• Own cross-functional communication and coordination, serving as a central point of contact between internal teams, clients, external partners, and vendors to accelerate business workflows.
• Manage complex calendaring and prioritization across competing business needs, ensuring executives spend time on high-level activities.
• Manage relevant administrative expensesfor ELT and SLT, including processing invoices, handling expense reports, and providing light financial coordination to support operational efficiency and cost management.
• Proactively drive operational efficiency by streamlining internal processes, managing special projects, and identifying opportunities for automation or delegation.
• Lead and coordinate strategic and operational projects where relevant, ensuring clear scope, defined timelines, stakeholder alignment, and successful delivery against business objectives.
• Prepare leadership for key meetings through agenda-setting, briefing memos, and follow-up tracking with internal and external stakeholders. Provide ad hoc strategic presentation support when requested.
• Serve as a cultural amplifier, reinforcing company values through internal communications, off-site planning, and leadership presence. Support marketing team with planning and day-of execution for key annual events.
• Provide high-quality administrative and communications support to executive team support office management team with ad hoc responsibilities and general business needs as required.
• Maintain an organized filing system for all paper and electronic documents.
• Responsible for the adherence to the Capital Rx Code of Conduct including reporting of noncompliance.

Required Qualifications:

• 5+ years of experience in an equivalent role.
• High school diploma required; BS/BA in office administration or relevant field is preferred.
• Excited to work out of our NYC HQ 4 to 5 days per week (REQUIRED).
• Organizational skills and a very keen eye for detail and accuracy. Strong project management skills.
• Experience working in high-growth, startup environments - an advantage. Proven ability to work efficiently across competing priorities.
• A positive and upbeat attitude, and excellent interpersonal communication skills.
• A go getter and self-starter, someone who proactively looks for ways to improve the environment around them.
• A commitment to delivering a high level of customer service, both internally and externally.
• Flexibility to respond to a range of different work situations.
• An ability to work under pressure and juggle multiple priorities at any given time.
• An ability to work well independently and be an effective collaborator within and across teams.
• You have a demonstrated ability to handle confidential and sensitive information, using utmost discretion.

This position description is designed to be flexible, allowing management the opportunity to assign or reassign duties and responsibilities as needed to best meet organizational goals.

Salary Range

$90,000 - $120,000 USD

About Capital Rx

Capital Rx is a health technology company providing claim administration and technology solutions for carriers, health plans, TPAs, employer groups, and government entities. As a public benefit corporation, Capital Rx is executing its mission to materially reduce healthcare costs as a full-service PBM and through the deployment of Judi, the company’s cloud-native enterprise health platform. Judi connects every aspect of the healthcare ecosystem in one efficient, scalable platform, servicing millions of members for Medicare, Medicaid, and commercial plans. Together with its clients, Capital Rx is reimagining the administration of benefits and rebuilding trust in healthcare.

Capital Rx values a diverse workplace and celebrates the diversity that each employee brings to the table. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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