Senior Executive Assistant (NYC)

PubMatic; New York (NY); Hybrid; USD 140,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Commuter benefits

DTO in the US

In-office catered lunches

Job summary

PubMatic is seeking an experienced Senior Executive Assistant to support the Global Chief Revenue Officer. The role requires impeccable organization, discretion, and the ability to manage high-volume calendars, travel, and diverse projects in a fast-paced tech environment.

You will coordinate meetings, domestic and international travel, and prepare precise expense reports while building strong relationships with internal teams and external partners.

Qualifications

• 5+ years supporting senior leadership in a large-scale tech company or agency.
• Experience integrating AI tools into administrative workflows to improve efficiency.
• Experience independently managing projects with competing priorities.

Responsibilities

• Manage complex executive calendars with proactive and reactive scheduling.
• Coordinate internal and external meetings with logistics and materials.
• Arrange domestic and international travel including itineraries and accommodations.
• Prepare and manage expense reports and purchasing documentation accurately.
• Coordinate logistics and provide on-site support for executive meetings and off-sites.
• Provide responsive administrative support to evolving executive needs.
• Build cross-functional relationships with internal teams and external stakeholders.
• Communicate organizational updates to administrative teams and partners.
• Manage projects and initiatives with task prioritization by impact and deadlines.
• Identify opportunities to streamline processes using technology and AI workflows.
• Maintain confidentiality and discretion with sensitive information.
• Own assignments from initiation to completion and resolve issues proactively.

Skills

Calendar management

Travel coordination

Expense reports

Project coordination

Communication

Discretion

MS Office

Slack

Tools

Microsoft Office

Slack

Job description

PubMatic is seeking an experienced Senior Executive Assistant to support the Global Chief Revenue Officer. The ideal candidate is a highly organized, detail-oriented problem-solver who thrives in a fast-paced environment and can effectively manage complex scheduling requirements, high-volume administrative responsibilities, and a diverse range of projects. This role requires exceptional organizational and communication skills, sound judgment, discretion, and the ability to adapt quickly to changing priorities. The successful candidate will manage complex calendars, coordinate domestic and international travel, facilitate internal and external meetings, and support project-based initiatives across the organization. The ideal candidate is proactive, resourceful, and collaborative, with a demonstrated ability to build strong relationships with internal teams, and external stakeholders.

What You'll Do

• Manage complex executive calendars, including proactive and reactive scheduling, prioritization, and coordination of competing commitments.
• Coordinate internal and external meetings, ensuring all logistics, materials, and scheduling details are managed effectively.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
• Prepare and manage expense reports, purchase requisitions, and other administrative documentation with a high degree of accuracy.
• Coordinate logistics and provide on-site support for executive meetings, team gatherings, and large-scale off-sites, including travel as needed.
• Provide responsive administrative and operational support to meet evolving executive and team needs.
• Build and maintain strong cross-functional relationships across departments and with external stakeholders.
• Communicate important organizational and company updates clearly and effectively to administrative teams and cross-functional partners.
• Manage projects and administrative initiatives independently, prioritizing tasks based on business impact, urgency, and deadlines.
• Identify opportunities to streamline administrative processes and improve operational efficiency through technology and AI-powered workflows.
• Maintain the highest standards of confidentiality, professionalism, accuracy, and discretion when handling sensitive information.
• Take ownership of assignments from initiation through completion, anticipating needs and proactively resolving issues.

Who You Are

• Experience supporting senior leadership teams at a large-scale technology company or an agency.
• Demonstrated ability to integrate AI tools into administrative workflows to improve efficiency, accuracy, and overall quality.
• Experience independently managing projects and balancing competing priorities based on impact, urgency, and deadlines.
• Experience planning and coordinating executive meetings, corporate events, and team off sites that foster collaboration and engagement.
• Strong project management, organizational, and problem-solving skills.
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive executive and business information.
• Demonstrated success collaborating with administrative professionals and cross-functional business partners.
• Experience coordinating logistics and initiatives across multiple teams or departments.
• Demonstrates accountability, strong attention to detail, and a proactive approach to anticipating needs and driving tasks to completion.
• Proven ability to build trusted relationships with senior leadership, internal stakeholders, and external partners.
• 5+ years of relevant experience providing administrative support to one or more executives.
• 5+ years of relevant experience coordinating executive travel logistics.
• 5+ years of experience managing executive calendars and expense reports.
• Proficiency in Microsoft Office and Slack, with the ability to use these tools effectively for communication, scheduling, collaboration, and day-to-day administrative operations.

Additional Information

• Return to Office: PubMatic employees throughout the globe have returned to our offices via a hybrid work schedule (3 days “in office” and 2 days “working remotely”) that is intended to maximize collaboration, innovation, and productivity among teams and across functions.
• Benefits: Our benefits package includes the best of what leading organizations provide such as, paid leave programs, paid holidays, healthcare, dental and vision insurance, disability and life insurance, commuter benefits, physical and financial wellness programs, unlimited DTO in the US (that we actually require you to use!), reimbursement for mobile and fully stocked pantries plus in-office catered lunches 5 days per week.
• Diversity and Inclusion: PubMatic is proud to be an equal opportunity employer; we don’t just value diversity, we promote and celebrate it. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

About PubMatic

PubMatic is one of the world’s leading scaled digital advertising platforms, offering more transparent advertising solutions to publishers, media buyers, commerce companies and data owners, allowing them to harness the power and potential of the open internet to drive better business outcomes. Founded in 2006 with the vision that data-driven decisioning would be the future of digital advertising, we enable content creators to run a more profitable advertising business, which in turn allows them to invest back into the multi-screen and multi-format content that consumers demand.

Compensation Disclosure

In accordance with applicable law, the below salary range provided is PubMatic’s reasonable estimate of the total compensation for this role. New hires and current team members are typically compensated toward the middle of our pay range. The actual amount may vary, based on non-discriminatory factors such as location, experience, knowledge, skills and abilities. In addition to salary PubMatic also offers a bonus and a competitive benefits package. Total Compensation Range: $140,000—$150,000 USD