Senior Executive Assistant New Irving, Texas

Meriton, LLC.; Irving (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company in HVAC innovation seeks a Senior Executive Assistant to support multiple C-Level executives in Irving, TX. This role involves meticulous calendar management, travel coordination, and event planning, requiring 8+ years of experience and strong organizational skills. Ideal candidates should be proactive and possess exceptional communication abilities.

Qualifications

• 8+ years supporting senior executives in a fast-paced environment.
• Proven experience with C-level event planning and board support.
• Tech-savvy and comfortable using tools like Microsoft Office suite.

Responsibilities

• Manage complex calendars and schedule high-priority meetings.
• Coordinate detailed travel logistics and assist in drafting meeting agendas.
• Plan, organize, and execute internal and external events.

Skills

Organization

Communication

Project Management

Multitasking

Discretion

Education

Event Planning Certification

Tools

Microsoft Office 365

Project Management Tools

Job description

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Job Title: Senior Executive Assistant

Reports To: C-Level Leader

FLSA Status: Exempt

Location: Shared Services Office, Irving, TX (5 days per week in office)

Summary:

We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to support members of our C-Level team. The focus on this role will be to support 3 -C-Level executives that include all Shared Services areas of Finance, People, Marketing, IT, Risk Mgt, and Growth. This role is pivotal—not just about managing schedules, but about creating time, space, and focus for the executive/s to lead at the highest level. The ideal candidate thrives in a fast-paced environment, has strong business acumen, exceptional communication skills, and can manage high-level responsibilities with discretion, grace, and confidence.

Essential Duties and Responsibilities:

Executive and Administrative Support

• - Manage complex calendars and schedule high-priority meetings, resolving conflicts seamlessly.
• - Coordinate detailed travel logistics including flights, hotels, transportation, and itineraries.
• - Assist in drafting agendas, capturing meeting notes, and tracking follow-ups using tools like Copilot.
• - Monitor, triage, and respond to executive emails as needed.
• - Print and prepare materials for key meetings.
• - Process and manage executive expense reports accurately and promptly.
• - Assist with ordering meals on busy days and for meetings, as well as supply needs.
• - Proof and edit documents to ensure accuracy and consistency.

Event Planning and Coordination

• - Plan, organize, and execute internal and external events including leadership offsites, board meetings, client entertainment, and team milestone celebrations.
• - Coordinate catering, venues, vendors, reservations, and communications.
• - Ensure seamless, brand-aligned event experiences.

Board & ELT Support (expertise and experience)

• - Schedule and coordinate Board and Executive Leadership Team meetings.
• - Prepare and distribute agendas, board materials, and PowerPoint presentations.
• - Take and finalize professional meeting minutes.
• - Maintain secure records and communications with board members.
• - Experience using platforms such as Diligent is preferred.
• - Willingness to travel for offsite meetings and events as required.

Strategic Partnership and Project Support

• - Anticipate executive needs and resolve issues proactively.
• - Support project management and track internal deliverables for executives in a system
• - Liaise between executives and internal/external stakeholders.
• - Assist with CRM data input and organize team-submitted data into reports or spreadsheets.
• - Exceptionally Organized, project management, and multitasking abilities.
• Proactive, forward thinking, ability to anticipate needs before they arise
• - Strong communication and interpersonal skills across all levels.
• - Demonstrates discretion and professionalism with confidential information.
• - Tech-savvy and comfortable using tools like Microsoft Office suite and Office 365 and CRM systems.
• Exceptional PP capability
• - High emotional intelligence, positive intent, and proactive mindset.
• - Ability to work independently and as part of a team.
• - Strong work ethic, reliability, and long-term career mindset.
• - Impeccable attention to detail and time management skills.

Education and Experience:

• - 8+ years supporting senior executives in a fast-paced environment.
• - Proven experience with C-level event planning and board support.
• - Mastery of email, calendar, and document management tools.- MS Office 365
• - Experience with project management tools like Monday.com, Planner, etc.
• - Event planning certification is a plus.

Work Environment and Physical Demands:

The position is an in-office role, based in a corporate office environment in Irving, TX 5 days a week. Reasonable accommodations may be made for individuals with disabilities. Occasional travel is required for events. Physical demands include the ability to walk, bend, stand, and lift up to 20 lbs.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

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