Senior Executive Assistant – Executive Support

The D. E. Shaw Group; New York (NY); On-site; USD 175,000 - 220,000; Full time

Benefits offered by this job

Medical and prescription drug coverage

401(k) contribution matching

Wellness reimbursement

Family building benefits

Charitable gift match program

Job summary

The D. E. Shaw Group in New York is seeking a highly capable individual to serve as a strategic partner for senior leadership. This role involves managing diverse responsibilities, supporting both strategic and administrative initiatives, while providing insight into the firm's top-level operations.

The ideal candidate should possess a bachelor’s degree and have 12-15 years of relevant work experience, including exceptional organizational and communication skills. The compensation package includes a base salary of $175,000 to $220,000 and various benefits.

Qualifications

• 12–15 years of work experience in a relevant field or role.
• Demonstrated talent in academic and/or professional endeavors.
• Ability to manage confidential information discreetly.

Responsibilities

• Manage a broad range of responsibilities supporting strategic and administrative needs.
• Prioritize and triage incoming communications, requests, and deliverables.
• Coordinate travel, meetings, and events with precision.
• Own ad hoc projects requiring proactive problem-solving.

Skills

Organizational skills

Analytical skills

Time management

Multitasking skills

Communication skills

Education

Bachelor’s degree or higher

Job description

OVERVIEW

The D. E. Shaw group seeks a highly capable, forward-thinking individual to serve as a strategic partner to a senior member of the firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with senior leaders in a fast-paced, intellectually rigorous, and highly collaborative environment.

What You'll Do Day-to-Day

• Manage a broad range of responsibilities supporting both strategic and administrative needs.
• Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders.
• Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations.
• Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments.

Who We're Looking For

• A bachelor’s degree or higher in any academic field and at least 12–15 years of work experience, along with a demonstrated talent in academic and/or professional endeavors.
• We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required. Experience in client services or other customer-focused roles is a meaningful plus.
• Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills.
• Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills.
• The ability to manage confidential information with the utmost discretion is critical.
• The expected annual base salary for this position is $175,000 to $220,000. Our compensation and benefits package includes variable compensation in the form of a year-end bonus, overtime for all hours worked over 40 per week, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.