Senior Executive Assistant (ASW, EI&E) - TS/SCI required

LMI Consulting, LLC; Arlington (VA); On-site; USD 115,000 - 125,000; Full time

Job summary

LMI is seeking a Research Specialist/Senior Executive Assistant to support a federal customer in Arlington, Virginia. The role requires TS/SCI clearance and encompasses calendar management, meeting coordination, travel planning, and preparation of read-ahead materials.

The position demands a proactive, highly organized professional who can interface with senior government and industry staff, manage multiple priorities, and maintain rigorous documentation and compliance.

Qualifications

• TS/SCI clearance is required.
• 5+ years of experience supporting DoD or other Federal agencies.
• Bachelor's degree is required.
• Excellent written, oral, and interpersonal communication skills.
• Experience supporting senior DoD leadership is highly desired.
• Proactive, self-motivated team player with the ability to work independently.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.

Responsibilities

• Coordinate daily office operations, including scheduling and calendar management.
• Attend meetings, take notes, and track action items.
• Prepare read-ahead binders and briefing materials.
• Manage scheduling and communicate changes to staff and stakeholders.
• Coordinate travel logistics, reservations, and itineraries.
• Monitor travel expenses and ensure policy compliance.
• Update rosters, invites, and onboarding details.
• Assist with network access forms and workspace setup.
• Review and format documents for signature and routing.
• Handle multiple assignments from various staff in a busy environment.

Skills

Federal government experience

Team player

Self-driven

Strong organizational skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

Job description

Senior Executive Assistant (ASW, EI&E) - TS/SCI required

Overview

LMI seeks a Research Specialist/Senior Executive Assistant to support our federal customer in Arlington, Virginia.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.

Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff, when necessary.
• Prepare read ahead binders/books or briefings as appropriate.
• Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Coordinate travel logistics and itineraries in DTS. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
• Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS, if necessary.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• TS/SCI clearance is required
• 5 or more years of experience supporting DoW or other Federal agencies
• Bachelor's degree is required
• A true team player who maintains a positive attitude in a dynamic environment
• Excellent written, oral, and interpersonal communication skills
• Experience as a junior or non-commissioned officer leading DoW programs is highly desired.
• Prior experience providing administrative support to senior DoW leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Target Salary Range: $115,000-$125,000

Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Job Locations

US-VA-Arlington

LMI is an Equal Opportunity Employer

LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact [e-mail] Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.