Senior Executive Assistant - Administration Newark Campus

Christiana Care Health System; Newark (DE); On-site; USD 73,000 - 118,000; Full time

Job summary

A healthcare provider in Newark, Delaware is seeking a full-time Senior Executive Assistant to support the Campus President. The ideal candidate will provide executive-level support, manage complex calendars, and ensure effective communication within the organization. Required qualifications include a high school diploma and five years of administrative experience, preferably supporting senior executives. The role offers a competitive compensation package including comprehensive benefits.

Benefits

Full Medical, Dental, Vision, Life Insurance

403(b)

Generous paid time off

Care.com membership

Wellness reimbursements

Qualifications

• High school diploma or equivalent required.
• Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field, preferred.
• Five years administrative experience, preferably supporting a senior level executive.

Responsibilities

• Provide departmental coordination activities including scheduling and administration.
• Communicate on behalf of the senior executive regarding program initiatives.
• Ensure smooth communication between the executive office and internal departments.
• Anticipate the executive's needs and prepare for daily activities.
• Provide administrative support including meeting summaries and scheduling.
• Maintain supply inventory and oversee reporting as needed.
• Research and complete special projects.

Job description

Overview

ChristianaCare is looking for a full-time Senior Executive Assistant to provide executive level administrative support to the Campus President to maximize their effectiveness and efficiency; supports executive with strategic system-wide functions/programs. Primary point of contact for internal and external interactions. The role requires an independent thinker and leader who can function effectively in a rapidly growing and changing environment with strong attention to detail, a passion for service, and highly effective communications. Hours: Day Shift.

Responsibilities

• Provide departmental coordination activities including, but not limited to scheduling, team workforce management and administration.
• Communicate directly, and on behalf of the senior executive, on matters related to the executive's programmatic initiatives.
• Provide a link for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Aid in anticipating the executive\'s needs and ensure the executive is prepared for daily activities; plan and coordinate the executive\'s complex calendar of events; schedule appointments, speaking engagements, conferences, and others, and prepare detailed itineraries with necessary arrangements.
• Provide administrative support to the executive, including attending meetings, taking meeting summaries, preparing agendas, typing, drafting correspondence, scheduling meetings and rooms, maintaining an up-to-date filing system, screening calls, taking messages, preparing PowerPoint presentations and Excel spreadsheets. Arrange travel and compile reimbursement documentation; complete corporate credit card reconciliations.
• Maintain supply inventory and oversee timekeeping and Workday/Kronos reporting as needed.
• Research and complete special projects/assignments; support system-wide strategic initiatives as required.
• Research, prioritize, and follow up on incoming issues; determine appropriate course of action, referral, or response.
• Maintain confidentiality and ensure a well-organized, clean, and smoothly functioning administration suite environment through proactive support and attention to detail.

Qualifications

• Knowledge, Skill, and Ability Requirements:
• High emotional intelligence
• Excellent people skills
• Management of highly confidential information
• High level of organizational skill in office management
• Excellent writing ability
• Collegial work style
• Excellent diplomatic skills and ability to be discreet; excellent judgment
• Self-starter personality; able to function with minimal direction
• Capacity to work in demanding environment
• Respond appropriately to sensitive and sometimes controversial matters
• Skill in the use of Microsoft Office software
• Skill in use of internet search engines
• Skill maintaining accurate filing systems

Education and Experience

• High school diploma or equivalent required.
• Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field, preferred.
• Five years administrative experience, preferably supporting a senior level executive.

Compensation and Benefits

Annual Compensation Range: $73,611.20 - $117,790.40. This pay rate/range represents ChristianaCare\'s good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including skills, relevant experience, and qualifications as they relate to specific job requirements.

• Full Medical, Dental, Vision, Life Insurance, etc.
• 403(b)
• Generous paid time off
• Care.com membership, backup care services for dependents, retirement planning services, financial coaching, wellness reimbursements, and vendor discounts.

About ChristianaCare and Equal Opportunity

ChristianaCare was recognized as one of "America\'s 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 Best Hospital in the Philadelphia region. ChristianaCare is an equal opportunity employer. We prohibit discrimination and consider qualified applicants without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected by law. We provide reasonable accommodations for applicants and employees with disabilities upon request.

Post End Date: Oct 22, 2025

EEO Posting Statement: ChristianaCare offers a competitive benefits package to maximize the wellness of you and your family. To learn more about our benefits, visit the ChristianaCare careers site.