Senior Executive Assistant - A05 - TAMPA (Hybrid)

Citibank; Tampa (FL); Hybrid; USD 73,000 - 96,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the Head of Reputation Risk and other Managing Directors. This role involves managing a complex calendar, coordinating travel, and handling various administrative tasks in a dynamic environment. The successful candidate will thrive in a fast-paced setting, demonstrating strong organizational skills and attention to detail. With a hybrid work approach, this position offers the flexibility to work remotely while also requiring in-office presence on certain days. Join a forward-thinking team that values resilience and resourcefulness in its members.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Plan

Paid Time Off

Wellness Programs

Qualifications

• 5+ years of experience as an Executive Assistant in a large organization.
• Strong organizational skills and proactive approach required.

Responsibilities

• Coordinate global travel arrangements and manage logistics for visitors.
• Facilitate onboarding and prepare materials for meetings and events.

Skills

Organizational Skills

Attention to Detail

Proactive Approach

Calendar Management

Travel Coordination

Education

Office Administration Experience

Executive Assistant Experience (5+ years)

Tools

Microsoft Office Suite

Expense Management Systems

Job description

The Senior Executive Assistant provides support to the Head of Reputation Risk and other Managing Directors within the CBNA organization. This role requires management of a highly complex and constantly changing calendar, handling correspondence and appointments, arranging conferences, conference calls/meetings and printing of relevant materials ahead of the scheduled meetings, making travel arrangements, timely filing of expenses and providing other administrative tasks where necessary. The successful candidate will have strong organizational skills, attention to detail, be resilient and resourceful in a fast-paced environment to manage and maintain rapid changes and priorities.The role will also include support for the events that occur within the Tampa site for Risk, as the Head of Reputation Risk is also the Tampa Risk Site lead. Finally, for the first 6 in the role, while we will maintain a hybrid approach, the successful candidate must have the flexibility to come into the office on various days of the week.

Responsibilities:

• Coordinate and book global travel arrangements including flights, hotels and transportation service to include coordinating on any necessary Visa requirements
• Submit expenses in a timely manner, reconciling against corporate card statements
• Manage logistics for global/regional/local visitors
• Active involvement in preparing the broader Risk team events for the Tampa site
• Facilitate the onboarding process and infrastructure training for new hires and provide Citi administrative instructions
• Coordinate planning, logistics and preparation of relevant materials for Townhall meetings, conferences, and other communication forums, such as the agenda and taking meeting minutes
• Invoice management, such as P2P
• General office management of the site including stationery orders, distribution list management, online meeting room booking system and managing IT tickets
• Assist with weekly reporting to Senior Management
• Calendar and email management at Managing Director level
• General Admin and Ad Hoc duties assigned by the senior manager
• Call tree list maintenance and other Continuity of Business requirements, such as preparing holiday coverage schedules

Qualifications:

• Previous office administration experience within a large and complex organization
• 5+ yrs experience as an Executive Assistant
• Strong organizational skills and a proactive approach

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

Tampa Florida United States

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Primary Location Full Time Salary Range:

$73,380.00 - $95,720.00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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Anticipated Posting Close Date:

May 14, 2025

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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