Senior Executive Assistant

782 Chickasaw Health Consulting LLC; Washington (District of Columbia); On-site; USD 59,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO (11 Federal Holidays)

Training and Development

EAP

Job summary

Chickasaw Nation Industries, Inc. (CNI) is seeking a Senior Executive Assistant to support the ONC Deputy National Coordinator. The role includes analysis, high-priority projects, and extensive administrative tasks in a federal environment.

Requires a bachelor’s degree and at least five years of relevant experience; proficiency in MS Office and Concur Travel Systems is expected. Must be able to obtain a Public Trust clearance and handle confidential information with discretion.

Qualifications

• Bachelor’s degree and a minimum of five years’ relevant experience in a professional business environment.
• Experience using Concur is preferred (will train).
• Strong administrative and project support skills; proficient in Microsoft Office.

Responsibilities

• Provide administrative and project support to the ONC Deputy National Coordinator.
• Proficient with Concur Travel Systems and travel logistics.
• Manage multiple priorities with attention to detail and discretion.

Skills

Microsoft Office

Concur Travel

Gap analysis

Event coordination

Data review

Communication skills

Confidentiality

Education

Bachelor’s degree

Tools

Concur

Job description

SUMMARY

The Senior Executive Assistant provides support to the Office of the National Coordinator for Health Information Technology (ONC) in its Immediate Office, supporting the daily work and activities of the ONC Deputy National Coordinator (DNC). Performs a variety of administrative tasks to include performing analysis and evaluation of tasks and conducting other high priority and urgent projects as assigned by the DNC.

ESSENTIAL REQUIREMENTS

Must be able to obtain a Public Trust clearance which is required by the Federal Government. Strong administrative and project support skills with advanced proficiency in Microsoft Office and experience using tools such as Concur Travel Systems. Skilled in gap analysis, data review, event coordination, and managing multiple priorities with exceptional attention to detail. Demonstrates excellent written and verbal communication abilities, sound judgment, and professionalism under pressure. Adept at working with diverse stakeholders, maintaining confidentiality, and proactively driving tasks to completion both independently and within team environments.

KEY DUTIES AND RESPONSIBILITIES

Proficient in the use of Concur Travel Systems (training available). Operational understanding of mobile application data usage models. Working knowledge of conducting gap analyses. Strong administrative and clerical skills, including word processing, presentation development, records management, scheduling, time management, and general office procedures and terminology. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Access, and Visio. Excellent written and verbal communication skills with strong command of professional grammar and composition. Ability to work and communicate effectively with all levels of management, coworkers, and individuals from diverse backgrounds. Strong problem‑solving capabilities with sound judgment. Ability to manage highly sensitive and confidential information with exceptional discretion. Demonstrated ability to prioritize time‑sensitive projects, exercise independent judgment, maintain thoroughness and attention to detail, and remain composed under pressure. Consistent professionalism and the ability to maintain high standards in fast‑paced or demanding situations. Exceptional organizational skills with strong attention to detail. Ability to manage multiple projects and competing priorities effectively. Experience in event planning, including coordinating room setup and logistical requirements for various meetings and events. Strong customer service skills with effective listening abilities and the capacity to handle complex or unusual situations calmly and professionally. Ability to be proactive, take initiative, and accept accountability for assigned tasks. Capable of working both independently and collaboratively within a team environment.

EDUCATION/EXPERIENCE

Bachelor’s degree and a minimum of five (5) years’ relevant experience working in a professional business environment. Experience using Concur is preferred (will train).

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EEO

EOE including Disability/Vet

COMPENSATION

The estimated pay range for this role is $43.00 to $46.00 per hour with the final offer contingent on location, skillset, and experience.

BENEFITS

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities

COMPANY INFORMATION

Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation.

CNI supports a diverse culture that offers innovative approaches and customer-centered services. When you do business with us, you gain efficient and cost-effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.