Senior Executive Assistant

Axiom Space; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Axiom Space is seeking a Senior Executive Assistant to deliver high-level administrative and strategic support to the Chief Legal Officer and Chief Scientist. You will manage complex calendars, travel, communications, and confidential information, acting as a trusted partner to executive leadership in a fast-paced aerospace environment.

Responsibilities include coordinating cross‑functional activities, supporting board and executive initiatives, and ensuring alignment across internal and

Qualifications

• 8–10 years of experience as a senior administrative assistant in public and private sectors.
• High school diploma or equivalent required.
• Proficient in Microsoft Office.
• Knowledge of AI tools – Claude.
• Entrepreneurial, growth mindset.
• High EQ and ability to collaborate cross-functionally.

Responsibilities

• Manage complex calendars for multiple executives.
• Coordinate meetings and take notes.
• Plan domestic and international travel.
• Prepare expense reports and executive correspondence.
• Create presentations and spreadsheets.
• Maintain confidentiality and discretion.
• Support board planning and cross-functional initiatives.
• Serve as a liaison between executives and stakeholders.
• Coordinate priorities and ensure timely follow-up.

Skills

Calendar management

Executive support

Discretion

Cross-functional collaboration

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Claude AI

Job description

OVERVIEW

Axiom Space is a human space exploration company, building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, successor to the International Space Station, the company is pioneering a next-generation orbital settlement that will foster groundbreaking innovation and research in microgravity and drive the global space economy of tomorrow. Today, guided by the vision of leading humanity's expansion off planet, Axiom Space is the principal provider of commercial human spaceflight services and developer of advanced spacesuits for the Moon and beyond. For more information about Axiom Space, visit www.axiomspace.com. Axiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace.

POSITION SUMMARY

The Senior Executive Assistant provides high-level administrative and strategic support to the Chief Legal Officer and Chief Scientist, ensuring the efficient execution of priorities in a dynamic aerospace environment. This role manages complex calendars, travel, communications, meetings, and confidential information while serving as a trusted partner to executive leadership. The position coordinates cross‑functional initiatives, supports board, legal, scientific, and executive activities, and helps drive organizational alignment across internal and external stakeholders. The Senior Executive Assistant exercises sound judgment, anticipates needs, and proactively resolves challenges to maximize executive effectiveness and productivity. Success in this role requires exceptional discretion, attention to detail, adaptability, and the ability to manage multiple high‑priority activities in a fast‑paced, mission‑driven organization.

KEY DUTIES & RESPONSIBILITIES

• Complex calendar management for multiple executives
• Meeting coordination and documentation/notetaking
• Domestic and international travel management
• Expense reporting and executive correspondence
• Presentation and spreadsheet creation
• Maintaining confidentiality and discretion
• Independent problem‑solving
• Support planning and meeting execution for the board of directors
• Supporting cross‑functional teams and stakeholders
• Serve as a trusted liaison between executive leadership and internal/external stakeholders.
• Manage sensitive and confidential legal, scientific, and business information with the highest level of discretion.
• Coordinate executive priorities, action items, and strategic initiatives to ensure timely follow‑through.
• Anticipate executive needs, identify potential conflicts, and proactively develop solutions.
• Support leadership meetings, executive reviews, board‑related activities, and special projects.
• Prepare briefing materials, reports, agendas, and executive communications.
• Partner with cross‑functional teams to facilitate organizational alignment and effective execution of business objectives.

QUALIFICATIONS

• Experience within the Aerospace Industry preferred
• 8-10 years’ experience in senior administrative assistant in both public and private sectors
• High school diploma required or equivalent
• Proficient in Microsoft Office
• Knowledge of AI Tools – Claude
• Enterprise Core Skills
• Passion for space and the mission
• Entrepreneurial, growth mindset
• High EQ and ability to collaborate within teams and cross‑functionally
• Tech-solutioning in using systems and tools to move smarter and faster
• Core Competencies: Embody our core values of leadership, innovation, and teamwork. In addition, to perform the job successfully, an individual should demonstrate the following competencies:
• Accountability
• Technical Rigor
• Execution Discipline
• Pride of Delivery
• Confidentiality/Discretion

WORK ENVIRONMENT

Generally, an office environment, but can involve inside or outside work depending on the task.

Requirements

• This position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment.
• Management has the prerogative to select at any level for which the position is advertised
• Must be willing to work evenings and weekends as needed to meet critical project milestones

Physical Requirements

• Work may involve sitting or standing for extended periods (90% of the time)
• May require lifting and carrying up to 25 lbs. (5% of the time)
• Equipment and Machines
• Standard office equipment (PC, phone, printer, etc.)

Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics. Axiom Space is building the world’s first commercial space station – Axiom Station. Serving as a cornerstone for sustained human presence in space, this next-generation orbital platform fosters groundbreaking innovation and research in microgravity, and cultivates the vibrant, global space economy of tomorrow. Today, driven by the vision of leading humanity's journey off planet, Axiom Space is the principal provider of commercial human spaceflight services to the International Space Station and developer of advanced spacesuits for the Moon and low‑Earth orbit. Axiom Space is building era-defining space infrastructure that will empower our civilization to transcend Earth for the benefit of every human, everywhere.