Senior Executive Assistant

bannerhealth; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

Banner Health is seeking a Senior Executive Assistant to provide high-level administrative support to the Chief Enterprise Strategy Officer and Chief Legal Officer in Phoenix. You will partner with executive leadership to advance strategic priorities, manage complex calendars, coordinate travel, and prepare key documents.

In this role you will influence without direct authority, build trusted relationships across the organization, drive process improvements, and ensure operational excellence in

Qualifications

• Bachelor’s degree in business or related field.
• Four to five years of advanced administrative support experience at a progressively responsible level.
• Ability to work independently and manage multiple projects in a fast-paced environment.
• Advanced working knowledge of Microsoft Office and related personal software packages.

Responsibilities

• Supports senior leadership by handling complex administrative tasks and confidential matters.
• Manages executive calendars, meetings, and travel arrangements with attention to schedule constraints.
• Prepares reports, correspondence, and background materials; drafts and signs communications as needed.
• Acts as a representative for the executive in meetings and with external partners, maintaining discretion and professionalism.

Skills

Executive Presence

Relationship Building

Project Management

Strategic Communication

Influence Without Authority

Operational Excellence

Change Management

Business Acumen

Problem Solving & Critical Thinking

Education

Bachelor’s degree in business or related field

Job description

Primary City/State: Phoenix, Arizona

Department Name: Admin-Corp

Work Shift: Day

Job Category: Administrative Services

Great careers are built at Banner Health. We’re looking for the best and brightest to join our team that earned Great Place To Work® Certification™.

The Senior Executive Assistant will provide expert executive administrative support for the Chief Enterprise Strategy Officer and Chief Legal Officer. This is a unique opportunity to partner with Executive Leadership. Will work directly with Banner Health's senior executives and influential leaders, serving as a trusted partner in advancing strategic priorities, driving organizational initiatives, and shaping the future of one of the nation’s leading healthcare systems.

Executive Presence

• Demonstrates confidence, professionalism, and strategic thinking while effectively engaging and influencing senior leaders, executives, and key stakeholders.

Relationship Building

• Establishes and maintains strong, trusted partnerships across all levels of the organization, fostering collaboration, alignment, and positive business outcomes.

Project Management

• Leads complex projects from planning through execution, ensuring timelines, deliverables, resources, and stakeholder expectations are effectively managed to achieve successful results.

Strategic Communication

• Communicates with clarity and credibility, tailoring messages for diverse audiences and driving alignment across organizational priorities.

Influence Without Authority

• Effectively navigates complex environments and builds consensus among stakeholders to advance initiatives and achieve organizational goals.

Operational Excellence

• Drives process improvements, enhances efficiency, and implements sustainable solutions that support organizational effectiveness.

Change Management

• Successfully leads teams through organizational change by building commitment, minimizing disruption, and ensuring adoption of new processes and practices.

Business Acumen

• Applies strong organizational and operational knowledge to make informed decisions that support strategic objectives and business performance.

Problem Solving & Critical Thinking

• Analyzes complex challenges, identifies practical solutions, and takes proactive action to drive results in a dynamic environment.

Will be working onsite at Banner Corporate - Phoenix. The work schedule will be Monday - Friday 8am – 5pm.

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.

POSITION SUMMARY

This position typically supports members of the system Senior Leadership Team (SLT) or direct reports of the CEO, by providing administrative services and assistance of advanced complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.

CORE FUNCTIONS

1. Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
2. Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
3. Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
4. On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
5. May assist in preparation for board of director’s meeting, including researching and gathering information and other background materials as required. Safeguards sensitive information, ensuring privacy and security.
6. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.
7. Stays informed about key business projects and deadlines to advise the executive as needed. Supports projects by drafting project documentation, organizing teams, creating agendas, and capturing relevant meeting minutes and action items. Assists the executive with tracking scope, objectives, deliverables, and constraints. Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
9. This position primarily focuses on the operations of the office of the Senior Leadership Team. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system, as well as the community. This position interacts with SMT, board members, physicians, patients, board members, employees, as well as business and community leaders.

MINIMUM QUALIFICATIONS

Strong working knowledge of business and/or healthcare operations as normally obtained by the completion of a bachelor’s degree in business or related field.

Must possess at least four to five years of advanced administrative support experience at a progressively responsible level required, including management of projects.

Proven ability to work independently and manage multiple projects and activities simultaneously in a fast-paced environment. Must possess independent decision-making abilities, as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations. Must have the ability to analyze non-routine administrative details of moderate complexity and provide for an acceptable resolution.

Must have an advanced working knowledge of personal software packages, including Microsoft Office, to perform the administrative functions described above.

Must have the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers. Must possess the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports.

PREFERRED QUALIFICATIONS

Previous clerical supervision experience preferred.

Additional related education and/or experience preferred.

EEO Statement

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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