Senior Executive Assistant

Workday; Phoenix (AZ); Hybrid; USD 108,700 - 163,100; Full time

Benefits offered by this job

Bonus plan

Stock grants

Flexible work policy

Job summary

Workday seeks a Senior Administrative Assistant to provide proactive executive support to two Vice Presidents in our Boulder, CO office. The role requires discretion, superb communication, and the ability to juggle multiple priorities in a fast-paced tech environment.

Responsibilities include calendar management, travel planning, preparing communications, and coordinating events while maintaining confidentiality and a strong sense of urgency.

Qualifications

• 5+ years of executive support experience
• BA/BS degree or at least 4 years of administrative experience
• Proficiency with Outlook, Google Drive/Slides, Word, Excel, PowerPoint, and Zoom

Responsibilities

• Manage executives' day-to-day schedule and meetings
• Coordinate travel arrangements and complex itineraries
• Prepare correspondence and internal/external communications
• Handle sensitive information with discretion
• Coordinate department events and agendas
• Track and drive completion of key tasks

Skills

Executive support

Scheduling

Discretion

Communication

Education

BA/BS degree

Administrative experience

Tools

Outlook

Google Drive

Google Slides

Word

Excel

PowerPoint

Zoom

Job description

About the Team

We are part of the UI Platform organization, responsible for elevating Workday’s User Experience across all Workday products. The team collaborates with executives and developers to deliver a cohesive experience for the 65million users of our 30+ SKUs.

About the Role

A successful Senior Administrative Assistant will provide proactive, executive‑level support to two Vice Presidents in our Boulder, CO office. The role requires discretion, strong communication skills, and the ability to manage multiple priorities.

Responsibilities

• Manage, prioritize, and anticipate the executives’ day‑to‑day schedule, confirm meetings, enter expenses, and attend to other matters as needed.
• Interact and communicate with employees at all levels and across the organization, including other Workday executives and outside vendors.
• Prepare correspondence, routine presentations, and internal and external communications as requested.
• Book domestic and international travel arrangements (air, hotel, ground travel) including complex planning of meeting agendas and logistics, assist with meeting coordination, and create detailed itineraries for executive travel. Solve non‑routine travel issues and manage time‑zone complexities.
• Act proactively as a problem solver, taking action with little/no direction and acting on behalf of the executives. Anticipate upcoming tasks and help executives stay ahead.
• Plan and coordinate department events as they arise, including preparing agendas, presentations, ordering meals, securing space, and inviting attendees.
• Track and help drive completion of key tasks and follow up on outstanding items.

About You

Basic Qualifications

• 5+ years of executive support, supporting multiple senior‑level executives in a fast‑paced technology environment.
• BA/BS degree or at least 4 years of administrative experience.

Other Qualifications

• Strong skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Zoom.
• Strong critical‑thinking skills with the ability to work independently with general direction and guidance.
• Ability to put yourself in the executive’s shoes and manage the schedule in a way that promotes effective use of time.
• Must work with a sense of urgency and demonstrate flexibility.
• Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role‑specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things.

Primary Location: USA.CO.Boulder

Base Pay Range: $108,700 USD – $163,100 USD

Additional US Locations: Base Pay Range: $103,300 USD – $182,500 USD

Remote Working Policy

With Flex Work, we combine the best of in‑person and remote work. Our approach enables teams to deepen connections, maintain a strong community, and do their best work. Rather than a required number of office days per week, we spend at least half (50%) of our time each quarter in the office or on the field with customers, prospects, and partners (depending on role). This gives you the freedom to create a flexible schedule that caters to your business, team, and personal needs while being intentional about time spent together.

Equal Opportunity Employer

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records. Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.