Senior Executive Assistant

CG Oncology Inc; Oregon; Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

401K with company Safe Harbor match up

Unlimited flexible time off (UTC)

Health insurance

Life Insurance

Well-being benefits

Job summary

CG Oncology, Inc. is seeking a Senior Executive Assistant to provide proactive, confidential support to the Chief Commercial Officer.

You will manage complex calendars, coordinate domestic and international travel, and oversee board/ELT meeting logistics with cross-functional partners. The role requires excellent judgment, discretion, and communication skills, with experience supporting C-suite executives in a biopharma environment.

Qualifications

• Bachelor's degree in business, administration, or a related field, or equivalent experience.
• 7 years of progressively responsible executive administrative experience, including direct support of C-suite or senior executives; complex calendars, board/ELT meeting logistics, domestic and international travel, and sensitive executive correspondence.
• Advanced Microsoft 365 skills; high-quality writing and independent judgment.

Responsibilities

• Act as trusted executive partner and primary administrative contact for the CCO; exercise independent judgment, sound escalation, impeccable discretion, and diplomatic communication.
• Proactively manage the CCO's calendar across Commercial priorities, ELT commitments, Board interactions, and external engagements; triage competing demands and anticipate conflicts.
• Prepare, draft, edit, proofread, and securely coordinate executive correspondence, meeting briefs, presentations, agendas, pre-reads, and other sensitive materials for senior-level audiences.
• Anticipate strategic priorities, stakeholder sensitivities, deadlines, and decisions; proactively identify risks and drive appropriate preparation, follow-through, and administrative solutions.
• Coordinate domestic and international travel; board discussions, ELT meetings, and leadership events; ensure timely briefing materials.
• Lead logistics for high-visibility meetings, invitations, agendas, pre-reads, presentations, video conferencing, and action-item follow-up for complex executive meetings.
• Maintain confidential records and ensure access controls; collaborate with GC and compliance where applicable.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Education

Bachelor's degree in business/administration or related field

Tools

MS 365

Job description

About CG Oncology, Inc.

Are you ready to make a difference in the world and become part of our patient-centered team that is focused on Attacking Bladder Cancer for a Better Tomorrow? At CG Oncology, we believe that by having exceptionally talented individuals on our team who share our passion and enjoy working together, we can truly achieve our Vision and Mission to benefit patients around the world. Every day we are making significant advancements across our multiple pipelines and are growing rapidly to meet the needs of our patients who cannot afford to wait to benefit from our novel immunotherapies. Please review this job posting and our Values and if they resonate with you and are what you expect from your organization and team, then we would like to hear from you.

About the role

The Senior Executive Assistant serves as a trusted, highly proactive partner to CG Oncology's Chief Commercial Officer (CCO), providing confidential executive support and coordinating complex priorities across the Commercial organization. The role protects the CCO's time, anticipates critical needs, enables effective executive decisions, and coordinates high-visibility interactions with the Executive Leadership Team (ELT), Board of Directors, and external stakeholders. This senior role requires outstanding executive judgment, diplomacy, discretion, responsiveness, and independent ownership in a dynamic biopharmaceutical environment. The individual supports Board and ELT meeting logistics, executive communications, briefing preparation, and travel in close partnership with the appropriate internal teams.

Essential Functions

Executive Support

• Serve as trusted executive partner and primary administrative contact for the CCO; exercise independent judgment, sound escalation, impeccable discretion, and diplomatic communication.
• Proactively orchestrate the CCO's complex calendar across Commercial priorities, ELT commitments, Board interactions, and external engagements; triage competing demands and anticipate conflicts.
• Prepare, draft, edit, proofread, and securely coordinate executive correspondence, meeting briefs, presentations, agendas, pre-reads, and other sensitive materials for senior-level audiences.
• Anticipate strategic priorities, stakeholder sensitivities, deadlines, and decisions; proactively identify risks and drive appropriate preparation, follow-through, and administrative solutions.

Calendar and Travel Management

• Manage significant domestic and international executive travel, potentially requiring up to 35% travel for this role; coordinate multi-city itineraries, transportation, lodging, contingency arrangements, and changes.
• Coordinate CCO and related executive travel for Board discussions, ELT meetings, Commercial leadership events, and business milestones, ensuring seamless logistics and timely briefing materials.

Commercial Leadership & Meeting Coordination

• Coordinate high-visibility meetings involving the CCO, Board members, ELT, Commercial leadership, cross-functional partners, and external stakeholders, in partnership with the responsible teams.
• Own logistics, invitations, agendas, secure circulation of approved pre-reads, presentation readiness, video conferencing, and appropriate action-item follow-up for complex executive meetings.
• Build productive relationships with the ELT, Board-facing support functions, Commercial leaders, and other executive assistants; facilitate timely and confidential information flow.

Events, Expenses and Budget Management

• Coordinate logistics for shareholder and Board-related discussions involving the CCO, ELT engagements, Commercial offsites, planning sessions, and executive-level events, including travel, venues, vendors, and meeting materials.
• Prepare and reconcile executive expenses and coordinate appropriate budget-related administrative processes in compliance with company policy.
• Maintain accurate, secure executive records, contacts, itineraries, confidential correspondence, and approved meeting documents; apply appropriate access controls.
• Lead time-sensitive executive administrative projects, strengthen workflows, and anticipate operational needs as Commercial priorities evolve.

Executive Communications & Stakeholder Partnership

• Act as a polished, trusted liaison between the CCO and Board members, the ELT, internal leadership, and external partners; tailor communications to senior audiences and exercise sound judgment about sensitivity and timing.
• Triage requests, draft responses for CCO review as appropriate, communicate decisions accurately, elevate urgent matters, and track critical commitments to closure.
• Collaborate with the General Counsel, Chief Compliance Officer, Corporate Secretary function where applicable, and executive support colleagues on Board-related logistics, while leaving Board governance and compliance responsibilities with their designated owners.

Qualifications

• Bachelor's degree in business, administration, or a related field, or equivalent experience.
• Seven (7) years of progressively responsible executive administrative experience, including direct support of C-suite or senior executives; complex calendars, Board/ELT meeting logistics, domestic and international travel, and sensitive executive correspondence. Advanced Microsoft 365 skills; high-quality writing and independent judgment.
• Available on call during travel or business meetings.

Work Authorization for US Applicants

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Please note that CG Oncology does not accept unsolicited information and/or resumes from search firms or agencies for our job postings. Any resumes or client information submitted to our careers page or any employee of CG Oncology by any search firm or agency without an applicable contract in place will become the property of CG Oncology and no fee(s) will be paid.

Total Rewards

• HIGHLY COMPETITIVE SALARIES
• ANNUAL PERFORMANCE/MERIT REVIEWS
• ANNUAL PERFORMANCE BONUSES
• EQUITY
• SPECIAL RECOGNITION

Well-Being Benefits

Well-Being BenefitsIn addition to our Total Rewards, CG Oncology offers a variety of Well-Being Benefits to meet the majority of the needs of our unique and growing workforce. These benefits are designed to support our team to achieve a healthy balance between work and their personal lives to remain refreshed, engaged, and creating an environment where each person can find a deeper meaning and purpose in their work.

Well-Being Benefits eligibility begins the 1st of the month after hire. While a majority of these benefits are for our US-based workforce, we continue to assess comparable levels of benefits for our international team members that are aligned with country-specific regulations and their national programs offered.

FULLY REMOTE WORK ENVIRONMENT

• REST AND RECHARGE BENEFITS - Unlimited Flexible Time Off
• HOLIDAYS - In 2026 we will observe 14 holidays
• RETIREMENT - 401K with 100% company Safe Harbor match up to 4% of base salary
• HEALTH (MEDICAL, DENTAL, VISION) - PPO & HDHP - Cigna/Principal
• HEALTH SPENDING ACCOUNTS - HSA (with Annual Company Contribution), FSA, FSA-DC
• ILLNESS & DISABILITY PROTECTION - Company Paid LTD Coverage + Voluntary Plans
• LIFE INSURANCE - Company Paid 2 x base salary + Voluntary Plans
• ADDITIONAL EXCLUSIVE BENEFITS - Voluntary Legal, Pet, Plus More

CG Oncology is an Equal Opportunity Employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. At CG Oncology, we are building a community of intelligent and passionate team members that share our Vision, Mission and Values, and while the biotechnology space can feel limited in BIPOC, non-binary and even female representation, we endeavor to make hiring decisions that will continue to grow and support our team in the direction of maintaining cultural diversity and sustainability.