Senior Executive Assistant

University Clinical Health, Inc.; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

University Clinical Health, Inc. seeks an experienced administrative professional to actively manage calendars and correspondence for assigned physicians.

You will perform clerical duties such as drafting communications, reserving meeting spaces, and recording minutes for meetings. The role involves organizing travel, preparing expense reports, and handling a high-volume inbox while maintaining accuracy and confidentiality.

Qualifications

• Bachelor's degree or equivalent required.
• 3–5 years prior experience in supporting a senior executive or team.
• Proficiency with Microsoft Excel, Word, PowerPoint, Office 365, Outlook.
• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Typing skills 60 wpm and 90% accuracy.

Responsibilities

• Actively manage calendars and correspondence for assigned physicians.
• Draft, review, and send communications for stakeholders.
• Organize and prepare for meetings, including logistics and documents.
• Coordinate travel arrangements and prepare travel authorizations.
• Maintain records and documents for executives.
• Answer phone calls and relay messages; manage PTO monthly reports.

Skills

Time-management

Multitasking

Attention to detail

Written communication

Verbal communication

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Office 365

Outlook

EMR

Job description

Who We Are

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Description

JOB TYPE: FULL-TIME

Who We Are

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Summary

Actively manage calendars and all necessary correspondence for assigned physicians. Clerical duties include drafting communications for stakeholders, reserving conference rooms, scheduling meetings, requesting supplies, recording and editing minutes for meetings, filing, and mail. Performs other duties and assignments as required.

KEY RESULT AREAS (KRA’s)

• Actively manage schedules for assigned physicians in the preferred physician platform
• Track and ensure timely completion of required paperwork for licenses, certifications, hospital privileges, etc.
• Draft, review, and send communications on behalf of assigned physicians as requested
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)
• Maintain a spreadsheet of call schedules, distribute and ensure accuracy in hospital and practice systems, which include but are not limited to AMiON and Telmediq
• Prepare travel authorizations and expense reports for the physicians
• PTO monthly report for physicians
• Pick up mail weekly and distribute
• Performs other duties and assignments as required

Requirements

KNOWLEDGE, SKILLS & ABILITIES, EDUCATION and/or EXPERIENCE

• Education equivalent to Bachelor of Science or Bachelor of Arts
• Computer Experience: intermediate to advanced proficiency in Microsoft Excel, Word, Powerpoint Office 365, Outlook, and EMR
• Typing skills of 60 wpm and 90% accuracy
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Master’s degree preferred
• Three to five years prior experience in supporting a senior executive or team