Senior Executive Assistant

West Shore Home; Mechanicsburg, Northern (Cumberland County, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan with company (匹

HSA plan with company match

Paid holidays and PTO

Employee Referral Program

Employee Discount Program

Paid training and unlimited growth

Job summary

West Shore Home is seeking a Senior Executive Assistant to support the CFO by handling day-to-day operations, communications, and strategic tasks. You will manage calendars, prepare briefing materials, and coordinate confidential documentation while maintaining professionalism with internal and external stakeholders.

Ideal candidates will have 4+ years of executive support experience, strong MS Office skills, and exemplary written and verbal communication abilities.

Qualifications

• 4+ years of executive-level support experience.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Strong written and verbal communication skills; fast-paced environment adaptability.

Responsibilities

• Serve as primary point of contact for the executive, drafting and proofreading emails, calls, and correspondence.
• Maintain and organize calendars, schedule appointments, meetings, and travel.
• Prepare briefing materials, reports, presentations, and meeting agendas.
• Organize and maintain confidential files and documentation.
• Coordinate and oversee special projects to ensure timely completion.

Skills

Communication skills

Discretion & confidentiality

Problem solving

Adaptability

Time management

Tools

Microsoft Office Suite

Calendar management tools

Job description

Position: Sr Executive Assistant
Location: Mechanicsburg, PA (ONSITE)
Schedule: Monday-Friday, 8:00AM-5:00PM (Full-Time)

Work schedules may vary based on business needs and may include evenings, weekends, or additional hours as required

Who We Are:

West Shore Home is a technology-driven and industry-leading home improvement company specializing in high-quality and convenient remodels of Bathrooms, Flooring, Windows, and Doors. West Shore Home operates in over 40 locations nationwide and is home to over 3,000 employees!

Purpose of Position:

As a Sr Executive Assistant at West Shore Home, you will manage the daily operations, communications, and strategic support of the CFO. You will serve as a trusted liaison, handles sensitive information with discretion, and represents the CFO professionally to internal and external stakeholders.

Key Role Accountabilities:

• Serve as the primary point of contact for the assigned executive, managing all communications, including drafting and proofreading emails, calls, and correspondence.
• Maintain and organize the assigned executive’s calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare briefing materials, reports, presentations, and meeting agendas.
• Organize and maintain confidential files, records, and documentation.
• Coordinate and oversee special projects, ensuring timely completion.
• Must be authorized to work in the United States without requiring current or future employer-sponsored work authorization. The company does not and will not sponsor employment visas.
• 4+ years of executive-level support, ideally in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong written and verbal communication skills; Ability to handle confidential information with integrity and discretion; Strong problem-solving skills and adaptability in a fast-paced environment.
• Comprehensive Health Insurance options (Medical, Dental, Vision, Accident, Life, Critical Illness, Short and Long-Term Disability)
• 401(k) Retirement Plan with company match
• HSA plan with company match
• Paid holidays and paid time off (PTO)
• Employee Referral Program
• Employee Discount Program
• Paid training and unlimited professional growth potential

Culture and Community:

We believe that when employees feel valued and supported, they perform at their best. Our dedication to fostering a strong, value-driven culture has consistently earned us the Top Workplaces USA award as one of the nation’s top employers, including recognition in Leadership, Purpose & Values, and Compensation & Benefits.

West Shore Home strives to Bring Happiness to Every Home and that goes beyond our customers and employees. We support positive change in our communities by volunteering, giving back, and supporting nonprofits that make a difference. Learn more here: https://westshorehome.com/community/

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It is the policy of West Shore Home to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. All employees are subject to a pre-employment screening process including a background check and drug screen. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. If you require reasonable accommodation in completing the application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to your recruiter.