Senior Executive Assistant

Elanco; Indianapolis (IN); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns (mid-summer and

Annual bonus offering

Flexible work arrangements

9 Employee Resource Groups

Up to 6% 401K matching

Job summary

Elanco, a global leader in animal health, is seeking a Senior Executive Assistant to partner with the EVP of US Pet Health and Global Digital Transformation. The role involves high‑level administrative support, calendar management, travel planning, and confidential communications to drive commercial growth and customer engagement.

You will coordinate events, support recruiting/onboarding, prepare documents and agendas, and help coordinate executives across PH leadership teams.

Qualifications

• High School Diploma/GED with equivalent experience.
• A minimum of 6 years of experience in a senior or executive administrative role, preferably in a corporate setting.
• Strong organizational and communication skills; demonstrated ability to anticipate and solve complex operational problems and influence plans within a business area.

Responsibilities

• Provide advanced administrative partnership to the EVP, proactively managing a complex calendar, global travel arrangements, and expense reporting, while handling all correspondence with the highest level of confidentiality.
• Serves as central point of contact for EVP and PH leadership team, managing the flow of confidential information and acting as liaison between EVP’s office and internal/external stakeholders.
• Coordinate and manage logistics for a wide range of events, including venue setup, catering, and travel logistics.
• Act as a key resource for the broader leadership team by supporting recruiting and onboarding activities, preparing and/or refining documents and presentations, preparing meeting agendas and taking minutes, and anticipating and resolving complex administrative and operational problems.
• Engage with the administrative professional community and coordinate Administrative Assistants within US Pet Health, facilitating communication and collaboration across EEs and regional events.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Stakeholder liaison

Event coordination

Recruiting support

Document preparation

Education

High School Diploma/GED

Tools

Concur Travel

SAP

MS Office 365

Job description

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role:

Senior Executive Assistant

As a Senior Executive Assistant, you will work in close partnership with the Executive Vice President of US Pet Health and Global Digital Transformation, providing critical, high-level administrative support to them and their leadership team. You will act as a central point of contact, ensuring the smooth and efficient operation of this dynamic function. Your ability to anticipate needs, manage complex priorities, and handle highly confidential information will be essential to advancing Elanco’s commercial growth and customer engagement.

Your Responsibilities:

• Provide advanced administrative partnership to the EVP, proactively managing a complex calendar, global travel arrangements, and expense reporting, while handling all correspondence with the highest level of confidentiality.
• Serves as central point of contact for EVP and PH leadership team, managing the flow of confidential information and acting as liaison between EVP’s office and internal/external stakeholders.
• Coordinate and manage logistics for a wide range of events (e.g., National Business Meeting), including venue setup, catering, and travel logistics.
• Act as a key resource for the broader leadership team by supporting recruiting and onboarding activities, preparing and/or refining documents and presentations, preparing meeting agendas and taking minutes, and anticipating and resolving complex administrative and operational problems.
• Actively engage with the administrative professional community and serve as coordinator for Administrative Assistants within US Pet Health. Facilitate open lines of communication, share best practices, and ensure seamless, coordinated support across the PH leadership teams, while collaborating with other EAs on Elanco Executive Committee (EEC) logistics and regional commercial events.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma/GED with equivalent experience.
• Experience: A minimum of 6 years of experience in a senior or executive administrative role, preferably in a corporate setting.
• Skills: Strong organizational and communication skills; demonstrated ability to anticipate and solve complex operational problems and influence plans within a business area.

What will give you a competitive edge (preferred qualifications):

• Experience supporting senior leaders in a scientific, R&D, or other regulated environment.
• Expertise in Concur Travel and Expense Reporting and SAP.
• Proven ability to act as a change agent, recommending and implementing process improvements.
• High level of self-management with the ability to work autonomously and handle multiple competing priorities.
• Advanced proficiency in Microsoft Office 365, particularly with complex presentations and data management.

Additional Information:

• Travel: 10%
• Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Flexible work arrangements
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.