Senior Executive Assistant

One Federal Solution; Idaho Falls (ID); On-site; USD 55,000 - 75,000; Full time

Job summary

One Federal Solution seeks a Senior Executive Assistant to provide high-level administrative support to senior executives in a fast-paced, professional environment. You will manage calendars, coordinate meetings, handle confidential information, and coordinate travel under federal regulations.

The role requires discretion, excellent communication, organization, and proactive collaboration with internal and external stakeholders to ensure smooth daily operations.

Qualifications

• Strong organizational, communication, and interpersonal skills required.
• Experience with calendar management and meeting coordination.
• Familiarity with federal travel regulations and correspondence control systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle sensitive information appropriately.

Responsibilities

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, meetings, and schedules
• Coordinate meetings and logistics, including virtual meetings and visitor access
• Handle correspondence, document management, and records tracking
• Arrange domestic and international travel in accordance with federal travel regulations
• Communicate with internal and external stakeholders
• Develop and maintain basic office procedures
• Handle sensitive and confidential information with professionalism and discretion

Skills

Organizational skills

Calendar management

Discretion with sensitive information

Interpersonal communication

Stakeholder communication

Education

High School Diploma or GED with 7 years experience

Associate's Degree with 5 years of experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

One Federal Solution is seeking a Senior Executive Assistant to provide high-level administrative support to senior executives. This role supports day-to-day operations, scheduling, communications, and coordination in a fast-paced, professional environment. The position requires strong organizational skills, discretion, and the ability to manage sensitive information.

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, meetings, and schedules
• Coordinate meetings and logistics, including virtual meetings and visitor access
• Handle correspondence, document management, and records tracking
• Arrange domestic and international travel in accordance with federal travel regulations
• Communicate with internal and external stakeholders
• Develop and maintain basic office procedures
• Handle sensitive and confidential information with professionalism and discretion\

Senior Executive Assistant Required Qualifications

• Strong organizational, communication, and interpersonal skills
• Experience with calendar management and meeting coordination
• Familiarity with federal travel regulations and correspondence control systems
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to handle sensitive information appropriately
• High School Diploma or GED with 7 years of executive administrative experience
• Associate's Degree with 5 years of experience

About One Federal Solution

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.