Senior Executive Assistant

Beauty Chain Manufacturing; Dallas (TX); Sur place; USD 95 000 - 135 000; Plein temps

Résumé du poste

Beauty Chain Capital is seeking an experienced Senior Executive Assistant to provide comprehensive support to the company owners. This role requires discretion, exceptional organizational skills, and the ability to manage complex calendars and travel with minimal supervision.

The successful candidate will coordinate domestic and international travel, prepare business documents, and assist with personal scheduling while upholding the highest level of confidentiality in a dynamic, growing business

Qualifications

• 10+ years of professional experience in executive support or senior administration.
• Direct experience supporting company owners, CEOs, or presidents preferred.
• Ability to manage complex schedules and travel independently.
• Exceptional organizational and written/verbal communication skills.
• Discretion, integrity and sound judgment required.
• Proficiency with MS Office applications, especially Outlook, Word, Excel and PowerPoint.

Responsabilités

• Provide day-to-day administrative support to company owners.
• Manage calendars, meetings, and travel arrangements with itineraries.
• Coordinate domestic and international travel and accommodations.
• Prepare correspondence, reports, and presentations.
• Oversee office operations, vendor coordination, and logistics.
• Maintain confidential information with discretion and professionalism.
• Assist with personal scheduling and occasional errands as needed.
• Support special projects and company initiatives.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Discretion & integrity

Organizational skills

MS Office

Privacy & confidentiality

Problem solving

Project support

Outils

Outlook

Word

Excel

PowerPoint

Description du poste

Beauty Chain Capital is seeking an experienced, highly organized, and proactive Executive Assistant to provide comprehensive support to the company owners. This is a senior-level role for a polished, resourceful professional who understands the demands of supporting entrepreneurial business owners and can manage a broad range of responsibilities with discretion, sound judgment, and minimal supervision.

The Senior Executive Assistant will serve as a trusted partner to the owners, managing complex schedules, coordinating business and personal travel, overseeing administrative priorities, and ensuring important commitments and follow-up items are handled efficiently. The role will also include occasional personal assistant responsibilities, such as coordinating personal appointments, reservations, and other personal administrative matters.

The ideal candidate has extensive experience supporting senior executives or business owners, anticipates needs before they arise, and can move seamlessly between business and personal responsibilities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Executive and Business Support

• Provide direct, day-to-day administrative support to the company owners, proactively managing priorities and anticipating needs.
• Manage complex calendars, schedule meetings and appointments, resolve scheduling conflicts, and ensure the owners are prepared for upcoming commitments.
• Coordinate domestic and international business travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Manage incoming communications, prioritize requests, track follow-up items, and ensure important matters receive timely attention.
• Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Coordinate meetings with employees, customers, vendors, business partners, and other external contacts.
• Assist with expense reports, invoice review, recordkeeping, and other administrative matters.
• Support special projects and other business initiatives as directed by the owners.
• Maintain organized records and handle confidential business information with discretion.

General Administrative and Office Management

• Monitor deadlines, outstanding requests, and commitments to ensure timely completion.
• Adapt to changing priorities and provide additional support as business needs evolve.
• Oversee the day-to-day administrative needs of the office and ensure the workspace remains organized and presentable.
• Coordinate office services, deliveries, maintenance requests, and vendor visits as needed.
• Serve as a primary point of contact for visitors and incoming office inquiries.
• Help coordinate office meetings, lunches, and occasional company events.
• Identify and address routine office needs to keep daily operations running smoothly.

Personal Assistant Support

• Coordinate personal appointments, reservations, and personal travel arrangements.
• Assist with personal scheduling, reminders, and occasional errands or administrative tasks.
• Research and coordinate personal services, purchases, and other arrangements as requested.Manage personal and business commitments in a coordinated, organized manner.
• Handle personal matters with discretion, professionalism, and respect for privacy.

Qualifications and Experience

• 10+ years of professional experience in executive assistance, senior-level administrative support, personal assistance, or a comparable role.
• Significant experience directly supporting company owners, CEOs, presidents, or other senior executives strongly preferred.
• Demonstrated ability to manage complex schedules, travel arrangements, competing priorities, and sensitive matters independently.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.
• Ability to anticipate needs, exercise initiative, solve problems, and follow through without requiring constant direction.
• Ability to adapt quickly in a fast-paced environment and manage shifting priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Flexibility to handle both business-related responsibilities and occasional personal assistant duties.

Ideal Candidate

The successful candidate is polished, dependable, resourceful, and comfortable working closely with company owners. They take pride in staying one step ahead, maintaining order amid competing demands, and handling responsibilities independently. They understand the importance of trust and confidentiality and are willing to take ownership of both routine responsibilities and unexpected requests.

This position requires flexibility and the ability to balance business priorities with personal support responsibilities as needed. The Executive Assistant must be comfortable working directly with the company owners, managing sensitive information, and providing hands-on support in a dynamic, growing business environment.