Senior Executive Assistant

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

A major educational institution in Columbia Township seeks a Senior Executive Assistant to provide strategic support to the Executive Director. The ideal candidate will have exceptional organizational skills, communicate effectively, and manage various administrative tasks. This full-time role offers a salary range of $60,000 to $85,000 annually, with responsibilities including scheduling meetings, coordinating travel, and engaging with stakeholders.

Qualifications

• At least 4 years of experience in a similar role.
• Proficient in drafting correspondence and reports.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Serve as the primary point of contact for the Executive Office.
• Coordinate travel arrangements for the Executive Director.
• Manage calendars and schedule meetings effectively.
• Record and distribute accurate minutes from meetings.

Skills

Leadership

Communication

Organizational skills

Time management

Problem-solving

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Virtual meeting tools

Job description

Overview

The University of Missouri Research Reactor (MURR) is seeking an experienced Senior Executive Assistant for MURR's Executive Office. The incumbent will serve as the primary point of contact for matters related to the Executive Office, act as a strategic liaison between stakeholders and the Executive Director, and provide exceptional administrative support to the Executive Director. The successful candidate will demonstrate superb organizational abilities, strong attention to detail, discretion and confidentiality, and the ability to anticipate needs and solve problems related to a diverse range of responsibilities. The incumbent will report to the Senior Director of Central Services and collaborate with other administrative support staff at MURR and across the University.

Successful candidates will be persuasive communicators with exceptional organizational and time management skills. They must demonstrate the following durable skills: leadership, character, collaboration, communication, creativity, critical thinking, mindfulness, growth mindset, and fortitude. Additionally, customer service, confidentiality, integrity, and a commitment to University values in their activities.

Key Responsibilities

• Keep the Executive Director informed about urgent matters, upcoming meetings, and events, ensuring their schedules are up-to-date and organized.
• Analyze incoming correspondence, prioritize tasks, summarize contents, and draft responses independently or redirect to relevant personnel as necessary.
• Coordinate, plan, and book any necessary travel arrangements for the Executive Director.
• Foster positive working relationships and liaise with internal and external stakeholders, collaborating effectively with other support staff.
• Coordinate and manage calendars for the Executive Director, scheduling meetings with external agencies, vendors, contractors, and overseeing meeting logistics.
• Conduct comprehensive research, compile data, and prepare reports and materials for presentations and review by the Executive Director.
• Plan and coordinate large scale events that often include Federal and State government officials and high-level leaders within UM System.
• Record and distribute accurate minutes for various committee meetings.
• Serve as liaison between the MURR administrator(s) and campus administrative offices as well as outside agencies in state and federal government or private industry and business partners.
• Apply discretion and good judgement by making independent decisions and maintaining confidentiality.
• Must be available for reliable and consistent onsite work.

Minimum Qualifications

A Bachelors degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office gadgets and virtual meeting tools.
• Proven experience as an Executive Assistant, preferably with CEO or C-Suite level support.
• Strong written and verbal communication skills for drafting correspondence, reports, and interacting with various stakeholders.
• Demonstrated experience creating and fostering collaborative relationships with broad stakeholders.

Anticipated Hiring Range

Salary Range: $60,000.00 - $85,000.00 per year

Grade: GGS-010

University Title: Senior Executive Assistant

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Other Information

Research Reactor statement (to be added to hiring department section):

A life-saving operation in the middle of America - the University of Missouri Research Reactor (MURR) - needs you to help guide its future. MURR is expanding its critical cancer-fighting and medical isotope production.

MURR's reactor is the highest-power university research reactor in the United States, operating at 10 megawatts, 6.5 days a week and 52 weeks a year. The MURR facility enables research across many disciplines - From investigating ancient cultures and how plants respond to their environment, to analyzing industrial materials and developing radiopharmaceuticals that have lifesaving clinical applications. The MURR facility is a reliable resource for researchers, scientists, engineers and students across the country.

Be a part of the future of fighting cancer and saving lives. Be a part of MURR.