Senior Executive Assistant

Agilon Health, Inc.; Burlington (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

agilon health, inc. in Burlington, MA is seeking a Senior Executive Assistant to support our interim CTO, handling complex scheduling, travel itineraries, and meeting materials.

The role requires discretion, proactive communication, and superior organizational skills to manage senior leadership needs. The ideal candidate has 5+ years of experience supporting a C-level executive, proficiency in Microsoft Office, and a Bachelor's degree (preferred).

Qualifications

• Minimum 5+ years supporting a C-level executive.
• Experience coordinating complex, multi-site meetings with senior leaders.
• Proficiency in Word, Excel, PowerPoint and Outlook.

Responsibilities

• Manage executive scheduling and travel arrangements.
• Prepare agendas and meeting materials; transcribe minutes.
• Interface with internal/external stakeholders and vendors.
• Coordinate events and manage meeting details, meals, space and invites.
• Protect executive time and manage competing priorities with diplomacy.

Skills

Executive support

Scheduling

Travel planning

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Company: AHI agilon health, inc. Job Posting Location: Burlington - MA Job Title: Senior Executive Assistant

The Sr. Executive Assistant is responsible a broad range of duties for the Executive Leadership team supporting our interim CTO. You will be managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities. ** Must be willing work in our Burlington, MA office 1-2x weekly. Only candidates in the Burlington, MA area will be considered.

Essential Job Functions:

• Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities
• Determine priority of scheduling and information flow in the executive’s absence
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes
• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors
• Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees)
• Ability to put yourself in the executive’s shoes and manage the schedule in a way promotes the most effective use of time
• Handle professional and personal appointments and travel arrangements
• Interface with facilities and building maintenance
• Inventory and order office materials as needed to maintain adequate supplies
• Maintain owner and organizational confidence
• Perform other duties as assigned

Other Job Functions:

• Understand, adhere to, and implement the Company’s policies and procedures.
• Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients.
• Proactively ensuring that these needs are met or exceeded.
• Take personal responsibility for personal growth including acquiring new skills, knowledge, and information.
• Engage in excellent communication which includes listening attentively and speaking professionally.
• Set and complete challenging goals.
• Demonstrate attention to detail and accuracy in work product.
• Highly organized
• Diligence/work ethic
• Ability to manage multiple complex priorities & communicate proactively
• Service orientation

Required Qualifications:

• Minimum Experience 5+ experience supporting a C level executive
• Arrangement and scheduling of complex, multi-site meetings with multiple senior executives
• Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook

Education/Licensure: Bachelor’s degree preferred or equivalent experience in the field.

Location: Burlington - MA

PASSION & PURPOSE

The passion to change the way healthcare is delivered permeates everyone and everything at agilon health. Working together we can use our expertise to make a difference in the lives of patients and physicians alike. We can bring the joy back to practicing medicine for physicians and improve the care experience for patients across the country.

PRIVACY & TRUST

We value your privacy and trust as much and are committed to protecting your personal information and respecting your choices. We use technology and best practices to ensure that your data is secure and compliant with applicable laws and regulations. We also provide you with clear and transparent information about how we collect, use, and share your data, and how you can access, update, or delete it. You can read our full privacy policy click here Beware of recruitment scams - our company will never ask for payment or personal financial information during the hiring process; if you believe you've been contacted fraudulently, please reach out to our official recruiting team immediately at [e-mail].

EQUAL OPPORTUNITY EMPLOYER

agilon health is committed to excellence through diversity. We are an equal opportunity employer and we will not discriminate against employees or qualified applicants for employment regardless of race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform service member status; or any other protected class under federal, state, or local law. We strive to develop leaders and build future talent pools to help us meet the needs of our customers. If you need assistance or an accommodation due to a disability, you may email us at [e-mail].