Senior Executive Assistant

Walmart; Bentonville (AR); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

On-site childcare

Live Better U tuition coverage

401(k) matching and stock purchase

Job summary

Walmart Bentonville, AR is seeking an experienced coordinator to manage event planning, scheduling, and executive calendar support. You will draft communications, coordinate travel, and ensure policy compliance while delivering exceptional service.

The role emphasizes leadership liaison, process improvement, and a client-focused approach, with strong organizational and interpersonal skills to collaborate across teams and senior leadership.

Qualifications

• Minimum Qualifications: Bachelor’s degree in Business, Operations, or related field and 1 year’s experience in field, administration, operations, or relevant area OR 3 years’ experience in field, administration, operations, or relevant area.

Responsibilities

• Plan and schedule projects for company events with minimal direction and cost efficiencies.
• Set dates, timelines, and agendas, including technology needs for meetings.
• Organize pre-travel preparations and liaise with visiting associates and guests.
• Handle calendar management and coordinate meeting rooms with key attendees.
• Draft electronic, verbal, and written communications for leadership.
• Follow up to ensure requests are resolved and escalate as needed.
• Provide oversight and feedback to associates and mentor less experienced staff.
• Model policy compliance and maintain ethics and integrity.

Skills

Organizational skills

Time management

Problem-solving

Adaptability

Interpersonal skills

Discretion & confidentiality

Proactive & initiative

Emotional intelligence

Education

Bachelor’s degree in Business, Operations, or related field

Tools

Microsoft Office

Calendar management software

Spotnana

Concur

Job description

This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing financial and business data, and supporting leadership. The position also requires demonstrating expertise, ensuring compliance with company policies and ethics, providing excellent customer service, and striving for continuous improvement.

Event Coordination and Scheduling

• Plan and Schedule Projects: Coordinates company and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes.
• Establish Timelines and Agendas: Sets dates, timelines, and agendas, identifying and coordinating specific technology needs.
• Pre-travel Preparation: Organizes and schedules pre-travel preparations and business needs.
• Liaison Role: Acts as a coordinator or liaison for visiting associates and guests.

Administrative Management

• Calendar Management: Handles calendar management for leadership and team with minimal supervision. Coordinates appointments, understands calendar needs, and anticipates time requirements for pre‑meeting work.
• Meeting Room Coordination: Monitors and maintains calendars and the use of meeting rooms or facilities, prioritizing requests and identifying key attendees.

Communication

• Construct Communications: Utilizes business and process knowledge to draft electronic, verbal, and written communications for leadership.
• Follow-up and Resolution: Follows up with requests to ensure resolution, communicates with senior leadership to gather information and resolve issues, drafts and sends communications on behalf of supervisors.
• Content Review: Reviews and edits documentation and prioritizes incoming messages.

Mentoring and Coaching

• Provides oversight and feedback to associates to enhance work performance
• Mentors less experienced associates

Compliance and Ethics

• Policy Adherence: Models compliance with company policies and procedures, supports company mission values, and standards of ethics and integrity.
• Respect and Integrity: Demonstrates respect for individuals, drives a positive associate and customer/member experience, and builds strong and trusting relationships.

Striving for Excellence

• Continuous Improvement: Consistently raises the bar, seeks feedback, supports innovation and intelligent risk-taking, and exhibits resilience in the face of setbacks.
• Digital Tools: Embraces new digital tools and ways of working to support continuous improvements.

Essential Software & Tools

• Microsoft Office Suite: Knowledge of Word, Excel, PowerPoint, and Outlook is crucial for creating presentations, managing documents, and organizing information.
• Calendar Management: Mastering software for managing complex calendars, scheduling meetings, and sending invitations is crucial for executive efficiency.
• Travel & Expense Tools (Spotnana, Concur): Familiarity with platforms used for managing budgets, tracking expenses, and coordinating travel arrangements is a must.

Soft Skills

• Organizational Skills: Be highly organized, able to prioritize tasks, and manage multiple projects simultaneously.
• Time Management: Be able to manage time effectively, meet deadlines, and stay on top of tasks.
• Problem‑Solving: Be able to identify and resolve problems proactively and think critically to find solutions.
• Adaptability: Be able to adapt to changing priorities and work effectively in a fast‑paced, dynamic environment.
• Interpersonal Skills: Be able to build and maintain positive relationships with colleagues, clients, and stakeholders.
• Discretion and Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
• Proactive and Initiative: Be able to anticipate needs and take initiative to complete tasks without being asked.
• Emotional Intelligence: Be able to understand and manage your own emotions, and those of others, to foster a positive and productive work environment.

Personal Attributes

• Attention to Detail: A meticulous approach to ensure accuracy in all tasks.
• Professional Demeanor: A confident and professional attitude is important when interacting with executives and clients.
• Teamwork: The ability to work well with others and be a flexible team player is valued.

Equal Opportunity Employer

Walmart, Inc. is an Equal Opportunity Employer – By Choice. We believe we are best equipped to help our associates, customers and the communities we serve live better when we really know them. That means understanding, respecting and valuing unique styles, experiences, identities, ideas and opinions – while being inclusive of all people.

The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities and qualifications required of employees assigned to this job. The full Job Description can be made available as part of the hiring process.

Benefits

Benefits: Beyond our great compensation package, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

At Walmart, we offer competitive pay as well as performance‑based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company‑paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short‑term and long‑term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

For information about benefits and eligibility, see One.Walmart.

Minimum Qualifications

Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Minimum Qualifications: Bachelor’s degree in Business, Operations, or related field and 1 year’s experience in field, administration, operations, or relevant area OR 3 years’ experience in field, administration, operations, or relevant area.

Preferred Qualifications

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Microsoft Office

Primary Location

702 Sw 8Th St, Bentonville, AR 72716, United States of America

Walmart and its subsidiaries are committed to maintaining a drug‑free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.

Benefits you’ll enjoy

• Discount Card: Get 10% off – Walmart associates are eligible for a 10% discount card on most regular‑priced items and fresh produce in store and on select items at Walmart.com. Eligible after 90 days of employment.
• Live Better U: 100% covered – Earn a degree or in‑demand skills certificates with no debt- Walmart covers 100% of tuition and books. Live Better U offers 60+ programs for Associates to pursue their dreams.
• Walmart Academy: Job‑specific retail training and leadership courses to help Associates reach their career goals.
• 401(k) matching and stock purchase plans.
• Paid time off: Take a break as needed for vacation, sick leave, holidays, parental leave, and more.
• Medical, dental, vision, and wellness programs for you and your family.
• Access mental health resources and assistance programs for life’s challenges.
• Training, leadership programs, and clear paths to advance.

Imagine a workplace surrounded by innovation. At Walmart’s new Home Office in Bentonville, Arkansas, we’re redefining what it means to work at a global leader.

Set on 350 acres of thoughtfully revitalized land, our new campus seamlessly integrates the charm of Northwest Arkansas with cutting edge design and technology. From biking trails and outdoor courtyards to flexible, tech‑enabled workspaces, every detail reflects our commitment to sustainability, connection, and culture.

With amenities like on‑site childcare at our Little Squiggles Children’s Enrichment Center, the Walton Family Whole Health & Fitness Center, and a vibrant food hall featuring local and international favorites, we’re creating a space where work‑life balance isn’t just a goal—it’s a reality.

Beyond the campus, Bentonville offers a dynamic lifestyle with world‑class dining, art at the Crystal Bridges Museum, and countless outdoor activities.

Whether you’re exploring High South cuisine, enjoying live performances at our new amphitheater, or cycling the Razorback Greenway, you’ll experience the perfect blend of small‑town charm and big‑city amenities.

Join us at Walmart and grow your career alongside a community that feels like home.

This isn’t just a workplace—it’s a destination for leaders eager to make a difference.