Senior Executive Assistant

SmartRecruiters, Inc.; Austin (TX); On-site; USD 102,000 - 131,000; Full time

Job summary

Wise is hiring an experienced Senior Executive Assistant to partner with the CTO and support the Global Engineering & Technology organization across North America. This role manages the CTO’s calendar, coordinates complex travel, and leads leadership events with a focus on operational excellence and strategic partnership.

You will work closely with senior leaders, facilitate recruiting support, and help create scalable processes using AI and automation, while maintaining discretion and high

Qualifications

• Experience supporting a senior executive in a fast-paced global organization.
• Managed complex calendars and multiple time zones with discretion.
• Demonstrates strong judgement, prioritization, and decision-making.
• Proactive with ability to anticipate needs and prepare accordingly.
• Experience coordinating international travel and leadership events end-to-end.
• Comfort with using technology, AI and automation to streamline workflows.
• Contributes to building scalable processes and supports recruiting efforts.

Responsibilities

• Own the CTO's complex global calendar across North America, Europe and Asia.
• Act as a trusted strategic partner, prepping for meetings and tracking actions.
• Build relationships with the Engineering Leadership Team and senior executives.
• Coordinate complex domestic and international travel itineraries.
• Own leadership events and offsites including Dev Lead offsites and Tech Day.
• Support senior recruiting and leadership sessions, coordinating interviews.
• Improve executive office operations with technology and automation.
• Contribute to Wise's BOSS community and share best practices.

Skills

Calendar management

Stakeholder management

Travel coordination

Executive support

Event planning

Recruiting support

Automation & AI awareness

Job description

• Compensation: USD 102,000 - USD 131,000 - yearly

Company Description

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.
For everyone, everywhere.

We’re looking for an experienced Senior Executive Assistant to partner closely with our CTO, supporting their leadership across Wise’s Global Engineering & Technology organisation and North America.

This is a high-impact role at the centre of a fast-moving, global organisation. You’ll combine exceptional executive support with strong judgement, stakeholder management and operational ownership - helping the CTO focus their time and attention on the things that matter most.

You’ll become deeply embedded in the CTO’s priorities and leadership team, building the context and relationships needed to anticipate what’s coming, make confident decisions and keep a complex global operating rhythm running smoothly.

What you’ll do

Own the CTO’s complex global calendar, balancing priorities across North America, Europe and Asia and making thoughtful decisions about where their time is best spent.

Act as a trusted strategic partner, anticipating needs, protecting focus time, preparing for key meetings and decisions, and keeping important actions and follow-ups moving.

Build strong relationships across Wise, particularly with the Engineering Leadership Team, senior executives and their support teams.

Coordinate complex domestic and international travel, creating detailed itineraries and handling changes calmly when plans shift.

Own key leadership events and offsites, including Dev Lead offsites and supporting major Engineering events such as Tech Day.

Support senior recruiting and organisational priorities, including coordinating interviews, leadership sessions and other high-impact moments.

Improve how the executive office operates, identifying recurring friction and creating smarter, more scalable processes using technology, AI and automation where useful.

Contribute to our BOSS community, sharing best practices, raising standards and supporting other EAs across Wise.

Qualifications

We’re looking for someone who:

Has significant experience supporting a senior executive in a complex, fast-paced and ideally global organisation.

Has managed highly complex calendars and competing priorities across multiple time zones.

Uses excellent judgement and can confidently prioritise, push back and make decisions without always needing direction.

Is proactive and anticipates what an executive and leadership team will need before being asked.

Builds trusted relationships with senior stakeholders and handles confidential information with discretion.

Communicates clearly and concisely and stays calm and solutions-focused when plans change.

Has experience managing complex international travel and delivering leadership offsites or events end to end.

Is comfortable using technology, AI and automation to make executive workflows more effective.

Enjoys operating with a high degree of autonomy and contributing beyond their immediate responsibilities.

Additional Information

A few details about the role

This role is based in person in our Austin office. Our CTO works across North America, Europe and Asia, so flexibility is important. There will be times when early-morning availability is needed to support global meetings, alongside periodic domestic and international travel.

We care about sustainable ways of working - this isn’t an expectation to be permanently available. We’re looking for someone who can plan intelligently around a global executive schedule, adapt when important situations require it and help create a sustainable working rhythm.

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs .