Senior Executive Assistant

Luminis Health, Inc.; Annapolis (MD); On-site; USD 78,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Tuition Assistance

Referral Bonus

Paid Holidays

Disability & Life/AD&D

Wellness Programs

Employee Assistance

Job summary

Luminis Health, Inc. in Annapolis, MD, seeks an experienced executive assistant to support the President and Chief Medical Officer. You will manage calendars, take meeting minutes, handle correspondence, and coordinate meetings and events.

The role requires at least five years of administrative experience, excellent communication, typing speed of 50 wpm, and proficiency with Word, Outlook, and PowerPoint. You will screen visitors and respond to inquiries, ensuring priorities are clearly

Qualifications

• Minimum of 5 years of experience with administrative support work to include increasingly high level of responsibility as well as excellent oral/written communication skills.
• Must be able to prioritize multiple projects and meet deadlines; anticipate, recognize, analyze and resolve situations requiring a decision and to ensure the execution of the decision.
• Must have the ability to work independently, under pressure, within tight timelines and consistently demonstrate proper professional judgment.
• Demonstrated abilities will be required in: typing (minimum 50wpm), transcription/minute taking as well as demonstrated proficiency with Word, Outlook, and developing presentations using Power Point.

Responsibilities

• Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points;
• Calendar management to include shifting priorities with strong attention to detail to ensure preparation and follow-up details are handled; schedules meetings/events with adequate timeframes and recognizing when emergent issue needs to take precedence;
• Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents;
• Ensures that research is conducted and details pertaining to meetings and events are proactively communicated to President and/or Chief Medical Officer with an eye towards the priorities of each Executive’s role and responsibilities;
• Greets and screens visitors, phone and email inquiries and provides assistance with routine requests/inquiries; researches and provides detailed information so that Executive is better able to respond.

Skills

Meeting minutes

Calendar management

Correspondence drafting

Prioritization

Research & information gathering

Visitor screening

Tools

Word

Outlook

PowerPoint

Job description

Key Qualities

• Strong ability to plan ahead; manage priorities and details surrounding meetings/events;
• Excellent organizational skills for calendar/meeting management; ability to understand and adjust for priorities;
• Experience managing external relationships to include Board of Trustees, legislative, community and regulatory committees/agencies.

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points;
• Calendar management to include shifting priorities with strong attention to detail to ensure preparation and follow-up details are handled; schedules meetings/events with adequate timeframes and recognizing when emergent issue needs to take precedence;
• Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents;
• Ensures that research is conducted and details pertaining to meetings and events are proactively communicated to President and/or Chief Medical Officer with an eye towards the priorities of each Executive’s role and responsibilities;
• Greets and screens visitors, phone and email inquiries and provides assistance with routine requests/inquiries; researches and provides detailed information so that Executive is better able to respond.

Position Objectives

Supports Executive through:

• Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points;
• Calendar management to include shifting priorities with strong attention to detail to ensure preparation and follow-up details are handled; schedules meetings/events with adequate timeframes and recognizing when emergent issue needs to take precedence;
• Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents;
• Ensures that research is conducted and details pertaining to meetings and events are proactively communicated to President and/or Chief Medical Officer with an eye towards the priorities of each Executive’s role and responsibilities;
• Greets and screens visitors, phone and email inquiries and provides assistance with routine requests/inquiries; researches and provides detailed information so that Executive is better able to respond.

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Responsible for meeting minutes which involves active listening and the ability to succinctly capture salient points;
• Calendar management to include shifting priorities with strong attention to detail to ensure preparation and follow-up details are handled; schedules meetings/events with adequate timeframes and recognizing when emergent issue needs to take precedence;
• Handles correspondence by reading, researching and routing as appropriate; collects and analyzes information to draft letters and documents;
• Ensures that research is conducted and details pertaining to meetings and events are proactively communicated to President and/or Chief Medical Officer with an eye towards the priorities of each Executive’s role and responsibilities;
• Greets and screens visitors, phone and email inquiries and provides assistance with routine requests/inquiries; researches and provides detailed information so that Executive is better able to respond.

Educational/Experience Requirements

• Minimum of 5 years of experience with administrative support work to include increasingly high level of responsibility as well as excellent oral/written communication skills.
• Must be able to prioritize multiple projects and meet deadlines; anticipate, recognize, analyze and resolve situations requiring a decision and to ensure the execution of the decision.
• Must have the ability to work independently, under pressure, within tight timelines and consistently demonstrate proper professional judgment.
• Demonstrated abilities will be required in: typing (minimum 50wpm), transcription/minute taking as well as demonstrated proficiency with Word, Outlook, and developing presentations using Power Point.

Required License/Certifications

• None

Working Conditions, Equipment, Physical Demands

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands – Light Duty

The physical demands and work environment that has been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Pay Range

$78,000—$90,000 USD

Luminis Health Benefits Overview

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
• Benefit offerings based on employment status