Senior Executive Administrator

Tyra Biosciences; Carlsbad (CA); On-site; USD 141,373 - 173,458; Full time

Benefits offered by this job

Employer-paid Medical, dental, and vision insurance

401(k) Plan with company match

Flexible vacation

Job summary

A leading biotech company is seeking a Senior Executive Administrator to support executives with contract management, scheduling, and project tracking. Candidates should have at least 5 years of experience in a biotech or pharmaceutical setting, with strong communication skills and the ability to manage multiple priorities. The role offers a competitive salary range of $141,373 - $173,458 USD and comprehensive benefits. Work location is Carlsbad, CA, with a minimum travel requirement of up to 5%.

Qualifications

• Minimum of 5 years of experience in a biotech/life science or pharmaceutical company.
• Experience supporting IR activities and projects.
• Successful experience booking complex domestic and international travel.

Responsibilities

• Plan and complete non-recurring and ongoing projects.
• Maintain calendars and schedule appointments.
• Support Investor Relations activities.
• Manage and maintain department contracts and purchase orders.

Skills

Proactive communication

Calendar management

Project management

Interpersonal skills

Discretion and judgment

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Overview

The Senior Executive Administrator will be responsible for supporting executives in G&A and other selected areas with contracting, scheduling meetings, tracking and maintaining departmental projects and activities, including budgets, contract, and expenses, IR support, travel, assisting with Board preparation and communication, and assisting with other administrative services.

Must have prior experience in a biotech/life science or pharmaceutical company.

Responsibilities

• Work independently or in a team, to plan, organize and complete a variety of non-recurring and ongoing projects, including but not limited to: special reports, spreadsheets, presentations, and strategic plans.
• Maintain calendars, schedule appointments and conference calls.
• Plan, prepare for meetings, and follow-up with various authorities including preparation of meeting agendas.
• Make administrative decisions, schedule appointments and serve as a liaison internally to the team and externally to vendors, consultants, board members, and key stakeholders, as required.
• Support Investor Relations activities.
• Provide support for the team with domestic and international travel coordination as needed.
• Manage and maintain department contracts and purchase orders. Interface with Finance on COUPA needs, PO creation and updates.
• Employ discretion, tact, and diplomacy on a regular basis due to exposure to confidential/sensitive information and extensive interaction with senior management.
• Provide support for conferences and meetings, including but not limited to; content review, materials management, booth sponsorship, storage/shipping logistics, meeting close-out checklists.
• Support the preparation of external presentation materials, working closely with IR department.
• Assist with expense reimbursements as needed.
• Coordinate logistics for department meetings as needed.
• Other duties as assigned

Position Requirements & Experience

• Bachelor’s degree plus a minimum of 5 years of experience (an equivalent combination of experience and education may be considered).
• Prior experience in a biotech/life science or pharmaceutical company.
• Prior experience supporting IR activities and projects.
• Advanced knowledge of Microsoft Office, spreadsheets, databases, and other internal applications and software.
• Proven successful experience booking complex domestic and international travel.
• Proactive communicator with strong written, verbal and interpersonal communication skills.
• Experience in working with senior level executives within and outside the company, as well as experience with board members, consultants, vendors and other key stakeholders.
• Experience with calendar management, investor relations, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration.
• Adaptability to changing needs and situations.
• Demonstrate flexibility by responding to unanticipated & complex issues.
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
• Ability to work efficiently with a client-service focus in a fast-paced, dynamic environment.
• Ability to analyze risks within contracts and know when it is appropriate to escalate to management or to external resources, as necessary, for further evaluation or approval.
• Proven ability to manage competing priorities in a fast-paced, rapid-growth environment.
• Ability to work independently and collaboratively adapt as part of a team.
• Strong interpersonal skills, including verbal and written communication.
• Candidates must be authorized to work in the U.S.
• Travel may be required up to 5%

Pay Range and Benefits

• Base Salary Range: $141,373 - $173,458 USD
• Individual compensation will be determined based on factors such as work location, skills, education, training, and experience.
• What we offer US-based Employees:
• Competitive base, bonus, new hire and ongoing equity packages
• The starting compensation range(s) for this role is for a full-time employee (FTE) basis
• Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment
• Employer-paid Medical, dental, and vision insurance
• Employer-paid life insurance, AD&D, short-term disability, long-term disability, and EAP coverage
• 401(k) Plan with a fully vested company match 1:1 up to 4% of contributions
• Employee Stock Purchase Plan
• 14 -18 paid holidays, including office closure between December 25th and January 1st
• Flexible vacation
• Sick time
• Fitness Program
• Paid parental leave benefit
• Tuition assistance

Job Type

Job Type: Full-Time

Work Location

Work Location: Carlsbad, CA

Equal Opportunity Employer

Tyra Biosciences, Inc. is an equal opportunity employer that is committed to providing a work environment free of harassment and discrimination based upon a protected category, as well as an environment free from retaliation for protected activity.

Notice to Recruiters and Third-Party Agencies

The Talent Acquisition team manages the recruitment and employment process for Tyra. To protect the interests of all parties involved, Tyra will only accept resumes from a recruiter once a fully-executed search agreement is in place. Agencies are hereby specifically directed not to contact Tyra employees directly in an attempt to present candidates. Tyra will consider any candidate for whom an Agency and/or Recruiter has submitted an unsolicited resume to have been referred, free of any charges or fees.