Senior Executive Administrative & Operations Coordinator

Knowledge Capital Group; Charleston (SC); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Competitive compensation

Supportive team environment

Dog-friendly office

Job summary

A consultancy firm in Charleston, SC is seeking a Senior Executive Administrative & Operations Coordinator to support leadership and manage office functions. The ideal candidate has extensive experience in executive support, operational management, and excellent communication skills. This full-time role requires a proactive mindset and a collaborative approach. Join a dynamic team that values professionalism and teamwork in a dog-friendly office.

Qualifications

• 5–8+ years of experience supporting senior leaders in a consulting, professional services, or healthcare environment.
• Proven ability to oversee vendor management, office logistics, and administrative systems.
• Demonstrated ability to manage multiple tasks in a fast-moving environment.
• Review invoices, monitor expenses, reconcile budgets, and calculate cost differences or percentage increases.

Responsibilities

• Provide comprehensive support to the Managing Director and directors.
• Anticipate needs and organize complex priorities.
• Manage key operational and office management functions.
• Assist with light financial coordination and reporting as needed.

Skills

Executive Support Excellence

Operational & Office Management Experience

Exceptional Organization & Prioritization

Strong Financial Acumen

Proactive Problem-Solving

Strong Communication & Professional Presence

Judgment & Discretion

Adaptability

Collaborative Mindset

Education

Bachelor’s degree in Business Administration or related field

Tools

Virtual collaboration tools (Teams, Zoom, SharePoint)

Expense systems

Reporting tools

Job description

Senior Executive Administrative & Operations Coordinator

Join to apply for the Senior Executive Administrative & Operations Coordinator role at Knowledge Capital Group

Knowledge Capital Group is seeking a highly experienced Senior Executive Administrative & Operations Coordinator to provide comprehensive support to our Managing Director and directors while managing key operational and office management functions across the firm.

This individual will serve as the right hand to leadership — anticipating needs, organizing complex priorities, and keeping the firm running smoothly day-to-day. The ideal candidate is proactive, professional, and thrives in a fast‑paced, dynamic environment where they can bring structure, organization, and foresight to everything they do.

This role is best suited for a senior‑level Executive Assistant who excels at balancing multiple responsibilities, can navigate ambiguity with confidence, and consistently delivers with precision and polish.

Qualified Candidates Must Possess

• Executive Support Excellence: 5–8+ years of experience supporting senior leaders (Managing Director, C‑suite, or partners) in a consulting, professional services, or healthcare environment.
• Operational & Office Management Experience: Proven ability to oversee vendor management, office logistics, internal meeting coordination, and administrative systems.
• Exceptional Organization & Prioritization: Demonstrated ability to manage multiple tasks and competing priorities in a fast‑moving environment with minimal oversight.
• Strong Financial Acumen: Comfort with basic financial concepts such as reviewing invoices, monitoring expenses, reconciling budgets, and calculating cost differences or percentage increases (e.g., lease escalations, vendor rate changes).
• Proactive Problem‑Solving: Anticipates needs, identifies challenges early, and independently drives solutions.
• Strong Communication & Professional Presence: Outstanding written and verbal communication skills, with a polished, client‑ready style.
• Judgment & Discretion: Handles confidential and sensitive information with utmost professionalism.
• Adaptability: Comfortable navigating ambiguity, frequent context shifts, and high expectations from senior leadership.
• Collaborative Mindset: Works effectively across teams and with external stakeholders, fostering a positive, solutions‑oriented environment.

Education

Bachelor’s degree preferred in Business Administration, Communications, or related field — or equivalent experience supporting senior executives in a professional services setting.

Technical Skills

• Experience with virtual collaboration tools (Teams, Zoom, SharePoint, etc.)
• Comfortable managing expense systems, vendor portals, and light reporting or tracking tools
• Tech‑savvy and eager to learn new tools that improve efficiency and organization

What Makes This Role Unique

• High‑Impact Partnership: You’ll serve as an essential partner to the Managing Director and leadership team — not just a support function, but a trusted collaborator who helps the firm run efficiently and strategically.
• Variety & Visibility: The position combines executive support, operations, and light financial coordination, providing exposure across all facets of the firm.
• Vibrant Team Culture: Our firm is small but dynamic — we work hard, collaborate closely, and celebrate wins together. You’ll be part of a high‑performing team that values humor, professionalism, and shared accountability. And our office is dog‑friendly!
• Opportunity to Shape Processes: You’ll have the autonomy to identify and implement process improvements that make our operations smoother and our client delivery stronger.
• Competitive Package: Competitive compensation and benefits in a supportive team environment.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Business Development and Sales

Industries: Business Consulting and Services

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