Senior Executive Administrative Assistant Office of the Under Secretary of Defense for Acquisit[...]

Tetra Tech; Washington (District of Columbia); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Senior Executive Administrative Assistant, where your skills will support the Office of the Under Secretary of Defense. This role involves providing vital administrative services, managing schedules, and facilitating communication across various departments. You will collaborate with top-tier professionals while ensuring the smooth operation of executive functions. The position requires a proactive individual with a Top Secret security clearance and extensive experience in high-level administrative roles. Embrace this opportunity to contribute to critical defense initiatives and be part of a team that values innovation and excellence.

Qualifications

• Must have active Top Secret security clearance with SCI eligibility.
• 10 years of executive administrative assistant experience required.
• Proficiency in managing schedules and travel coordination.

Responsibilities

• Provide administrative support for the Office of the Under Secretary of Defense.
• Maintain schedules and calendars for multiple divisions.
• Assist in completing official correspondence and documents.

Skills

Executive Administrative Support

Schedule/Calendar Management

Travel Coordination

Document Review and Preparation

Communication Skills

Organizational Skills

Interpersonal Skills

Adaptability

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Job description

Senior Executive Administrative Assistant Office of the Under Secretary of Defense for Acquisition and Sustainment U.S. Department of Defense Washington, D.C. Metro Area – Proposal Position

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science.

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine.

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense’s (DoD) efforts related to research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, as well as small and disadvantaged business management. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

Position Summary:

MSI is seeking a Senior Executive Administrative Assistant who will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Under Secretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. The position will be based in the DC metro area.

**Please note: Only U.S. citizens with an active Top Secret security clearance with SCI eligibility are eligible to apply.**

Responsibilities:

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answers the telephone and refers the calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts
• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.

Qualifications:

• Must have active Top Secret security clearance with SCI eligibility.
• Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government.
• Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required.
• Must have excellent written, oral, and interpersonal communication skills.
• Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Must have the flexibility and ability to prioritize tasks according to senior staff requirements.
• Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Must be a true team player who maintains a positive attitude in a dynamic environment.
• Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Must be able to create and foster a cooperative work environment.
• Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities.

Desired Qualifications:

• A bachelor’s degree from an accredited college/university.

At MSI, health and safety play a vital role in our success. MSI Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.

MSI is an equal opportunity employer. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.