Senior Executive Admin & Operations Partner

Baker Tilly Advisory Group, LP; Minneapolis (MN); On-site; USD 57,000 - 83,000; Full time

Job summary

Baker Tilly Advisory Group, LP in Minneapolis, MN is seeking a Senior Administrative Business Partner to provide advanced administrative support, manage complex calendars, coordinate executive travel, and handle confidential information for firm leaders across a defined geography. This in-person role supports onsite leadership needs and market growth.

The ideal candidate will have strong organizational and communication skills, experience with multi-stakeholder scheduling, and proficiency with

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (especially Outlook & PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
• Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
• Strong judgment and situational awareness to determine when to elevate issues, reroute requests, or realign priorities.
• Able to work overtime as requested during peak seasons.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging.
• Assist with the production of client deliverables, including client reports.
• Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs. For queue support: schedule onsite and virtual meetings and coordinate materials across stakeholders.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Organizational skills

Communication

Discretion

Executive support

Problem solving

Calendar management

Travel coordination

Stakeholder coordination

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

PowerPoint

Teams

SharePoint

Job description

Baker Tilly Advisory Group, LP in Minneapolis, MN is seeking a Senior Administrative Business Partner to provide advanced administrative support, manage complex calendars, coordinate executive travel, and handle confidential information for firm leaders across a defined geography. This in-person role supports onsite leadership needs and market growth.

The ideal candidate will have strong organizational and communication skills, experience with multi-stakeholder scheduling, and proficiency with