Senior Events Specialist

JM&A Group; Deerfield Beach (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Pension plan

Child care support

Disability insurance

Tuition assistance

Job summary

A leading automotive group in Deerfield Beach, FL, is seeking a Senior Events Specialist to oversee all aspects of planning impactful events. The ideal candidate will have 3 to 5 years of experience in corporate event management, ensuring customer satisfaction and compliance with legal regulations. Strong communication skills and the ability to handle multiple projects are crucial for success in this role. Competitive benefits are offered, including medical and vision insurance, a 401(k) plan, and tuition assistance.

Qualifications

• 3 to 5 years of planning meetings and incentive programs required.
• Experience with various vendor relationships essential.
• Ability to travel domestically and internationally as needed.

Responsibilities

• Plan and execute meetings and events from conception to completion.
• Manage event details including communication and contract negotiations.
• Ensure customer satisfaction through collaboration with internal clients.

Skills

Event planning

Customer service

Budget management

Communication skills

Vendor management

Education

Bachelor's degree in hospitality management or event management

Tools

CVENT

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Basecamp

Workfront

Concur

Job description

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We are seeking a self-motivated and enthusiastic Senior Events Specialist responsible for planning large meetings, special events and small to mid-size incentive trips from conception to completion. The ideal candidate would provide outstanding customer service while creating memorable events that motivate and inspire future performance.

Responsibilities:

• Consult with internal clients to identify their program goals, objectives and ensure customer satisfaction.
• Design, plan and execute all aspects of the company’s more complex meetings, special events and small to mid-size incentive trips as well as assisting on large incentive programs.
• Facilitate and manage all event details for on and off-site events which may include, communication, registration, décor, amenities, production, entertainment, transportation, venue selection, contract negotiations, food and beverage selection/coordination, and coordination of program content.
• Collaborate with corporate travel agencies to coordinate group travel arrangements.
• Build solid relationships and coordinate with internal departments and external vendors and customers.
• Ensure compliance with legal, risk and safety requirements.
• Create, manage, and reconcile event budgets and process a variety of payments.

Qualifications:

• Bachelor's degree in hospitality management, event management, or equivalent experience required.
• Minimum of 3 to 5 years planning meetings and mid-size incentive programs, in a corporate process driven environment, is required.
• Experience in maintaining positive relationships with a variety of vendors. This includes hotels, audiovisual companies, convention centers, destination management firms, transportation services, air charter companies, caterers, and entertainment providers.
• Knowledge of procedures related to planning and managing corporate meetings, events and incentive trips.
• Experience using or knowledge of CVENT event registration system, developing registration websites, mobile web apps, custom reporting, and managing data preferred.
• Knowledge of Basecamp, Workfront, and Concur a plus.
• Must have above average knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to travel domestically and internationally, when necessary, and occasionally on short notice.
• Ability to manage multiple projects with minimal supervision within a collaborative team environment.
• Exemplary verbal, written and interpersonal communication skills with adeptness in dealing with individuals of all levels, both internal and external.
• Work environment involves both indoor and outdoor activities as well as travel via car, van, bus, boat, or plane. Site visits may require long walks, up/down hallways, up/down mountains, extended periods of sitting/standing (up to 4 hours), and long flights (up to 9 hours).
• Physical activities may include hiking, biking, repelling, zip-lining, horseback riding, segways, boating, kayaking, whale watching, ATV riding and other activities.
• Work hours may vary depending on individual assignments. On occasion, work hours may exceed 18 hours per day when on site for a program.
• May lift/carry/pull up to 50 pounds. General range of motion requires bending, grasping, reaching & torso twisting when preparing and on-site during programs.
• Lifting activities may include assembly of signage, boxing computers/supplies/copiers/amenities for shipment, moving of tables/chairs/décor, carrying supplies such as water/food/amenities/décor.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Motor Vehicle Manufacturing

Referrals increase your chances of interviewing at JM&A Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Child care support

Disability insurance

Tuition assistance

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